Job Description

The individual will be responsible for all tasks associated with invoice and payment processing, including receiving, recording, posting, and verifying accounts payable transactions in journals, ledgers, and other financial systems. This includes validating invoices against purchase orders and contracts, ensuring accurate three-way matching (PO, invoice, receipt), and resolving discrepancies in coordination with procurement teams and vendors.

Responsibilities also include supporting purchase order validation, monitoring compliance with procurement policies, and maintaining accurate vendor records to ensure efficiency across the procure-to-pay (P2P) cycle. The role requires close interaction with internal stakeholders and suppliers to address exceptions, improve invoice accuracy, and support timely payment processing.

Additionally, the individual will collaborate with the Migration Team on the transition of BPO functions from various markets to Auxis’ Costa Rica Service Center, contributing to process standardization, to-be process design, organizational alignment, and technology deployment to support end-to-end P2P operations.

Responsibilities

• Review, process, and code invoices accurately and efficiently, ensuring compliance with company policies, procedures, and purchase order (PO) requirements.
• Verify invoices for appropriate documentation, approvals, and accurate general ledger coding, including validation against purchase orders and contracts where applicable.
• Resolve complex issues and discrepancies related to invoices, payments, PO mismatches, and vendor accounts in coordination with procurement and business stakeholders.
• Coordinate with vendors and suppliers to address inquiries, resolve disputes, and ensure alignment between invoicing, purchase orders, and timely payments.
• Prepare and process payment batches, including checks, wire transfers, and electronic payments, ensuring accuracy, adherence to payment terms, and compliance with P2P controls.
• Reconcile vendor statements and proactively follow up on outstanding balances, discrepancies, and unmatched purchase order items.
• Analyze accounts payable data and provide reports and insights to management regarding vendor performance, payment trends, and opportunities for cost control and process improvements.
• Assist in the development and implementation of accounts payable and P2P policies, procedures, and controls to enhance efficiency, accuracy, and compliance.
• Collaborate with cross-functional teams, including procurement, finance, and IT, to streamline procure-to-pay (P2P) processes, improve communication, and drive operational alignment.
• Support vendor onboarding and master data maintenance processes to ensure accuracy, compliance, and alignment with procurement standards.
• Provide guidance and support to junior AP clerks, including training, mentoring, and reviewing their work for accuracy and completeness.
• Participate in month-end and year-end closing processes, including reconciling accounts payable transactions, preparing accruals related to goods/services received, and generating financial reports.
• Support internal and external audits by providing necessary documentation, including PO-backed transactions, and addressing audit inquiries.
• Stay updated on industry best practices, emerging trends, and changes in accounts payable and P2P regulations to ensure compliance and recommend improvements.
• Identify and implement automation and digitization opportunities to streamline accounts payable and purchase-to-pay processes and improve productivity.
• Work with the BPO Migration Team on the transition of all in-scope functions from various markets to Auxis Costa Rica, including reviewing “as-is” AP/P2P processes, roles, and responsibilities, and providing input on “to-be” process design.

Skills and Experience

General Requirements

• English - Spanish Language (Oral and writing B2+ or above).

• Bachelor's degree in accounting, finance, or a related field. Relevant certifications (e.g.,Certified Accounts Payable Professional) are a plus.
• Significant experience (3+ years) in accounts payable or a similar finance role, with progressive responsibilities.
• Extensive knowledge of accounts payable principles, practices, and procedures.
• Proficient in using accounting software and ERP systems, with Intermediate/advanced Excel skills.
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Strong verbal and written communication skills.
• Ability to work independently and collaboratively in a team environment.
• Knowledge of basic accounting principles and practices.
• Familiarity with relevant laws, regulations, and compliance requirements.
• Ability to handle confidential information with discretion and integrity.

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About Auxis

Auxis prioritizes employee growth and development to help you advance your career. Auxis’ culture empowers you to be your best in the interest of a common team goal. We are constantly striving to improve our culture and environment and have invested in tools to continue to have better visualization of the pulse of our organization.

Benefits

• Health benefits including medical, vision, and dental.
• Asociacion Solidarista
• Training and development programs
• Employee recognition program
• Paid time off and family-paid leave
• Paid day off for your birthday!