Job Description

What to expect

The Accounts Payable Sr. Analyst leads UGE’s end-to-end accounts payable (AP) function, ensuring accurate and timely processing of invoices, expense reports, and vendor payments while maintaining strong internal controls and audit-ready documentation. This role supervises an Accounts Payable Specialist and partners cross-functionally with Operations, Procurement, and Corporate Finance to resolve discrepancies, improve processes, and support month-end close and financial reporting.

How you will make an impact

Leadership & Team Management

• Provide day-to-day leadership, coaching, and prioritization for the Accounts Payable Specialist.
• Establish standard work, performance expectations, training plans, and coverage to meet service levels.
• Review work quality, ensure accuracy, and drive accountability for timely invoice processing and payment execution.

Invoice Processing & Vendor Management

• Oversee the full AP cycle including invoice intake, coding, matching (PO/non-PO), approvals, and posting.
• Ensure invoices are processed in accordance with UGE policies, approval limits, and internal control requirements.
• Serve as escalation point for complex invoice issues, pricing discrepancies, and vendor inquiries.
• Maintain accurate vendor master data (W-9/1099, payment terms, ACH setup) consistent with compliance standards.

Payment Execution & Cash Disbursements

• Manage the weekly/monthly payment cycle (ACH, check, wire) and ensure payments are accurate and on schedule.
• Monitor payment exceptions, holds, and urgent requests while maintaining control discipline.
• Support cash forecasting inputs by providing visibility into upcoming payables and payment timing.

Expense Reporting & Corporate Card Administration (as applicable)

• Oversee employee expense reimbursement processing and policy compliance.
• Administer corporate card programs, including reconciliations, exceptions, and audit support.

Reconciliations, Accruals & Month-End Close

• Own AP close activities: reconcile AP subledger to the general ledger, review aging, and resolve variances.
• Prepare and/or review month-end accrual support (unbilled receipts, utilities, contracted services, etc.).
• Coordinate with Operations and Finance partners to ensure completeness and accuracy of period-end liabilities.

Controls, Compliance & Audit Support

• Maintain strong internal controls (segregation of duties, approval workflows, vendor setup controls).
• Ensure compliance with tax reporting requirements (e.g., 1099 processing, W-9 collection).
• Provide documentation and support for internal/external audits; maintain SOPs and control narratives.

Reporting, Analytics & Process Improvement

• Track and report AP KPIs (invoice cycle time, on-time payment rate, exception rate, vendor aging).
• Identify root causes of recurring invoice issues and implement corrective actions with stakeholders.
• Lead continuous improvement initiatives (workflow automation, standardization, system enhancements).

What you will bring

Required Experience, Qualifications, & Skills

• Bachelor’s degree in Accounting, Finance, Business, or related field (or equivalent experience).
• 5+ years of progressive accounts payable experience, including invoice processing, payments, and reconciliations.
• 1+ year experience leading, training, or supervising others (direct management preferred).
• Strong Excel skills (pivot tables, lookups, reconciliation workpapers).
• Demonstrated knowledge of AP controls, accrual concepts, and month-end close processes.
• Strong communication and stakeholder management skills; ability to resolve issues professionally with vendors and internal teams.

Preferred Qualifications

• Experience with ERP/accounting systems and workflow tools (e.g., Oracle, SAP, NetSuite, Great Plains, Coupa/Ariba or similar).
• Experience in a multi-location, high-volume environment (aviation services, logistics, ground handling, or similar).
• Experience with 1099 reporting and vendor compliance processes.

Total Rewards:

Salary will be competitive and commensurate with experience.

Note: For internal UGE candidates (current UGE Employees), please be sure to attach the Internal Candidate Eligibility Form, filled out by your direct supervisor, to your application. The form can be found on the UGE Talent Acquisition SharePoint Page or by clicking here: Internal_Candidate_Eligibility_Form.2024

As a UGE employee you’ll receive the following:

• Flight privileges: Our employees and their families can fly anywhere in the world on stand-by across United Airlines’ amazing global network.
• Discount Program: 20% off for flight tickets with United Airlines
• Vacation, Sick Time, and Floating Holidays
• Access to Medical Plan Options including PPO, Dental, Vision, Personal Accident, and Life Insurance
• Flexible Spending Accounts, Long Term Disability,
• 401(k)
• Paid Training
• Paid parking or transportation assistance
• Participation in the UGE annual incentive plan

ADA Specifications

• Requires ability to communicate and interact with others in the English language, both oral and written
• Requires ability to use computers and other office equipment
• Requires ability to sit, stand and walk for extended periods of time
• Repetitive motions that may include the wrists, hands, and/or fingers
• Ability to pass all pre-screening clearances applicable to position qualifications

UGE is an Equal Opportunity Employer – Minorities/Women/Veterans/Disabled/LGBT

United Ground Express, as an equal opportunity employer, makes hiring decisions based on business needs and the best-qualified candidates available and does not discriminate in its employment decisions on the basis of any protected category.