Job Description

School of Medicine, Pediatric Emergency Medicine is seeking a Sr. Academic Program Coordinator who will be administrative responsibility for complex academic program elements requiring collaboration with students, faculty, and/or other departments. The Sr. Academic Program Coordinator provides academic program coordination and overall academic program support within the Pediatrics department.

Specific Duties & Responsibilities

• Assist with student recruitment and marketing efforts for programs.
• Advise students on academic requirements. May handle sensitive personal issues with students.
• Coordinate aspects of the interview and application process.
• Schedule, plan, develop, produce information sessions.
• Assists with tracking and analyzing trends data, compiles data and generates reports.
• Make recommendations concerning marketing, processing, business outreach.
• May independently manage specific program activities.
• Responsible for budget projections, stipend and other expenditure accounting, interface with financial aid and other student services.
• Supports course and student activity scheduling.
• Serve as liaison to other resources, e.g. Registrar’s Office, Academic Advising, Admissions, Dean’s office, other academic departments, Student Accounts.
• Serve as a liaison to International Office and resource to students regarding visa issues.
• Produce substantive reports for department faculty and administration.
• Maintain room schedules, address and phone lists, emergency contact information.
• Assist in special events planning and execution for receptions, open houses, social gatherings.
• Maintain student's academic files and faculty evaluations.
• Plan orientation for new students.
• Advise students on program choices, choosing advisors, teaching opportunities, job applications.
• May oversee the work of less experienced employees or students.
• Other duties as assigned.

Minimum Qualifications

• High school diploma or graduation equivalent.
• Five years progressively responsible administrative/academic experience
• Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• Bachelor's Degree
• Outstanding organization, with attention to detail and the ability to prioritize multiple responsibilities.
• Familiarity with QGenda
• Excellent computer skills with sound knowledge of MS Office Suite, especially Excel, and database management.

Technical Skills and Expected Level of Proficiency

• Administrative Skills, Awareness
• Advising, Awareness
• Customer Service, Developing
• Database Management and Analysis, Awareness
• Event Coordination, Awareness
• Financial Administration, Awareness
• Oral and Written Communication, Awareness
• Project Management, Awareness
• Program Management, Awareness

The core technical skills listed are most essential, additional technical skills may be required based on specific division or department needs.

Classified Title: Sr. Academic Program Coordinator
Role/Level/Range: ATO 37.5/03/OF
Starting Salary Range: $21.25 - $36.90 HRLY ($70,000 targeted: Commensurate w/experience)
Employee group: Full Time
Schedule: M-F; 8:30 to 5:00
FLSA Status: Non-Exempt
Location: Hybrid/School of Medicine Campus
Department name: SOM Ped Emergency Medicine
Personnel area: School of Medicine