Job Description

Sport Program Coordinator | USA Pavilion, Expo 2027 Belgrade

Application Deadline: 30 September 2026

Department: Operations & Delivery

Employment Type: Fixed Term Contract

Location: United States of America

Reporting To: Pavilion Senior Manager of Operations

Description

Expo 2027 Belgrade, a Bureau of International Expositions (BIE)-recognized World Expo, will take place in Belgrade, Serbia, from May 15 to August 15, 2027, under the theme “Play for Humanity – Sport and Music for All.” Bringing together more than 100 countries and millions of visitors, the Expo will serve as a global platform for cultural exchange, innovation, and international collaboration.

The USA Pavilion will be a flagship destination at Expo 2027, welcoming visitors from around the world through immersive experiences, dynamic programming, and interactive storytelling. Inspired by the Expo theme, the Pavilion will showcase American creativity, innovation, music, sport, and culture while highlighting the power of connection, collaboration, and people-to-people engagement.

The Sport Program Facilitator will support the delivery and daily operation of all sport, play, wellness, and recreational programming at the USA Pavilion during Expo Belgrade 2027. This role requires an energetic, engaging, and proactive individual who can facilitate activities, interact with participants, support program operations, and help create memorable experiences for visitors of all ages and backgrounds.

The Sport Program Coordinator will oversee the planning, delivery, and daily operation of all sport, play, wellness, and recreational programming at the USA Pavilion during Expo Belgrade 2027. This role requires a highly organized, energetic, and engaging individual who can coordinate activities, manage schedules, support facilitators, and collaborate with multiple stakeholders to ensure the successful delivery of inclusive and impactful sport-based experiences.

The Sport Program Coordinator will be responsible for implementing daily staff wellness programs, school engagement activities, public participation sessions, tournaments, demonstrations, and special sport activations that align with the Pavilion theme of "Play for Humanity." The ideal candidate will excel in program coordination, participant engagement, operational planning, and stakeholder management while fostering partnerships with U.S. sports organizations, educational institutions, sponsors, athletes, and other country pavilions.

Working closely with the Sport Program Facilitator, Pavilion leadership, programming teams, and Expo stakeholders, the Sport Program Coordinator will help create a welcoming and dynamic environment that encourages physical activity, cultural exchange, learning, and community participation. The position will play a critical role in delivering world-class sport and play experiences that showcase American innovation, recreation, wellness, and sporting culture to millions of visitors from around the world.

The nature of Expo operations requires a collaborative and flexible working environment across all areas of the USA Pavilion. While each team member will have a defined role and primary responsibilities, all staff may be required to support additional operational functions as needed to ensure the successful delivery of the Pavilion experience. This may include assistance across programming, VIP visits and protocol, cultural performances, food and beverage operations, hospitality, venue management, guest services, staffing coordination, special events, and other operational activities. Due to the live-event nature of the project, support may occasionally be required with limited notice, and all team members are expected to contribute proactively, professionally, and collaboratively to the overall success of the Pavilion.

Key Dates:

Start Date 15-Apr-27

End Date 21-Aug-27

The role will be based in Belgrade, Serbia during this period.

Working for Trivandi means the opportunity to work on the world’s most iconic projects in a supportive, people-first environment with colleagues who are passionate, collaborative and love what they do.

Our culture is grounded in trust and fulfilment, with a shared passion for achieving excellence, whilst having fun. We’re dedicated to ensuring that every team member’s voice is heard and valued, enabling Trivandi to be shaped and grown by the people within it.

Together, we keep our shared values at the heart of everything we do:

• Passion: We love what we do and care passionately about achieving great outcomes with our partners.
• Trust & Quality: We are trusted to consistently deliver to the highest international standards and professional ethics.
• One Team: We are a close-knit team and know that our best work is done together. We care for each other, always putting people first, enabling us to deliver our best work.
• Always Evolving: We don't stand still. We strive to make each project better than the last, daring to challenge what's gone before, in our quest for innovation and improvement.

Key Responsibilities

Sport Programming Delivery | Coordinate the scheduling and daily delivery of all sport, play, wellness, and recreational programming at the USA Pavilion, including staff activities, school engagement sessions, public participation programs, and special events.

Daily Activity Operations | Manage the daily operation of Run Club, Yoga, HIIT sessions, school sport activities, public play activations, tournaments, demonstrations, and themed programming weeks across a variety of sports.

Program Setup & Breakdown | Coordinate the setup, operation, and breakdown of sport equipment, activity spaces, signage, and temporary play environments required for programming delivery.

Expo-wide Sport Coordination | Liaise with Expo 2027 sport, education, and programming teams to coordinate cross-pavilion activations, participation in Expo-led tournaments, collaborative events, and shared-use activity spaces.

Stakeholder Coordination | Coordinate participation from U.S. sports organizations, governing bodies, educational institutions, athletes, coaches, sponsors, and community groups.

Participant Logistics Management | Manage schedules, registrations, waivers, participant communications, transportation coordination, and operational requirements for visiting athletes, speakers, and sport partners.

Facilitator Management | Supervise Sport Facilitators and volunteers, ensuring activities are delivered safely, consistently, and in accordance with pavilion operational standards.

Equipment & Asset Management | Maintain inventory and readiness of sport equipment, uniforms, technology, promotional materials, and activity resources required for daily programming.

School & Youth Programming | Coordinate educational sport and play activities for school groups, youth organizations, and educational partners visiting the pavilion.

Sport Demonstrations & Events | Deliver special events, tournaments, demonstrations, workshops, athlete appearances, and interactive experiences showcasing American sport and recreation culture.

Partnership Development | Facilitate collaborative programming opportunities with U.S. organizations, sponsors, federations, universities, and other Expo participants.

Operational Coordination | Work closely with operations, guest experience, protocol, media, and programming teams to ensure smooth delivery and promotion of all sport activities.

Skills, Knowledge and Expertise

Required Skills & Qualifications

• English Speaking (C1 or Native).
• Fluency in additional languages is a plus.
• Experience implementing and coordinating sport, recreation, wellness, youth or community engagement programs, combined with a passion to create positive impact in these spaces.
• Strong leadership skills with experience managing operations, planning for changing situations, training teams, and fostering accountability and ownership among staff.
• Excellent interpersonal and relationship-building skills with the ability motivate and collaborate with people from varied backgrounds and experiences while maintaining a calm, positive and professional approach.
• Strong written and verbal communication skills, with emotional intelligence and cultural awareness across different audiences and environments.
• Flexible, adaptable, and open to feedback in a fast-paced and evolving project environment.
• Resourceful, proactive, and solution-oriented, with the ability to manage shifting priorities effectively.
• Demonstrates professionalism, integrity, honesty, and respect at all times.

Preferred Qualifications:

• Previous Expo or Exhibition/Experiential Build or Volunteering Experience
• Camp councelor, Recreational coordinator, sports coach or other similar experiences
• Serbian Speaking (Not Required but viewed favorably)

Benefits

All staff relocating to Belgrade will be provided with a compensation and benefits package indicative of the role they are serving as well as their experience level. The final details of this will be discussed within the final stages of the interview process.