Job Description

At a glance

Another Source is proud to be partnering with Scripps College to recruit a Sponsored Research Specialist based in Claremont, CA. This is a newly created, high-impact role supporting faculty across disciplines in securing and managing external research funding- from early-stage proposal development through submission and compliance. You’ll work closely with academic leadership and play a key role in advancing research and scholarly work across the institution. Scripps College is part of The Claremont Colleges consortium and is known for its strong liberal arts foundation, collaborative environment, and commitment to interdisciplinary research. 💡 Ideal for someone with experience in sponsored research administration, federal grant processes (NSF, NIH, NEH, NEA), and a passion for supporting faculty in navigating complex funding landscapes. 💰 Salary range: $85,000–$95,000📍 Location: Claremont, CA (hybrid) If you- or someone in your network- might be a great fit, please reach out or apply here.

What you'll be doing

Another Source’s client, Scripps College, is recruiting a Sponsored Research Specialist to join their team in Claremont, California. You have the opportunity to work 3 days onsite and 2 days remotely.

Here’s a little about Scripps College:

Scripps College is a member of The Claremont Colleges, a distinguished consortium of seven institutions known for academic excellence and collaborative opportunity. As a women’s college with a strong liberal arts foundation, Scripps is committed to interdisciplinary learning, research, and fostering intellectual growth across diverse academic fields.

This role supports faculty across the institution, including the Pitzer-Scripps Department of Natural Sciences (DNS), and collaborates closely with academic leadership and institutional partners to advance research and scholarly work.

About this role:

Reporting to the Vice President for Academic Affairs, the Sponsored Research Specialist is responsible for providing strategic guidance and hands-on support to faculty in securing and managing external funding for research and scholarly work. This includes pre-award and some post-award support for proposals to federal agencies (e.g., NSF, NIH, NEH, NEA) and major fellowships (e.g., Carnegie).

The role supports both DNS and non-DNS faculty and includes close collaboration with the Director of Foundation and Corporate Relations and the Dean of Natural Sciences.

Salary range: $85,000–$95,000 annually

Your Contribution Will Likely Include:

• Provide strategic guidance and hands-on support to faculty pursuing external funding from federal agencies and competitive fellowships

• Assist in proposal development including budget preparation, submission logistics, compliance documentation (e.g., IRB, export control), and sponsor communications

• Collaborate with the Director of Foundation and Corporate Relations on a monthly funding newsletter and shared reporting of activity and impact

• Liaise with Pitzer and The Claremont Colleges Services (TCCS) for cross-institutional applications and compliance support

• Contribute data and impact stories for stewardship reporting and the College’s campaign communications

• Track and assess awarded grants, facilitate transitions to post-award specialists, and ensure accurate internal documentation

• Maintain awareness of evolving federal research priorities and serve as a resource for aligning institutional research strengths with funding opportunities

• Develop grant calendars, proposal pipelines, and training workshops for faculty across disciplines

• Build collaborative relationships with key academic leaders to identify research priorities and develop strong proposals

• Manage the application, review, and award processes for funding, ensuring transparency, compliance with federal & state law, and efficient management of the award funding

• Assist with creating and following College research administration policies; seek guidance when applying policies

• Support PI with proposal development by helping to develop budgets that align with the College’s business and human resources offices’ policies and procedures

• Interprets and accurately applies state and federal laws regarding sponsored research including the submission of applications, acceptance of awards and compliance with sponsor and College terms and conditions

• Protects the interests of the College through careful review, negotiation, and approval of terms and conditions of sponsored project awards and ensures College compliance in partnership with the Post Award Grant Specialist

• Perform all other related duties as assigned

• Active support for the College’s Principles of Community and Institutional Values in the performance of job duties

Experience You Will Bring:

• Bachelor’s degree in a relevant field, or any combination of education, training or experience that provides the required knowledge, skills, and ability

• Experience in government grant proposal development is preferred

• Minimum of 4 years of experience in sponsored research grants administration in higher education or a nonprofit environment is preferred

• Excellent interpersonal, oral and written communication skills, a willingness and ability to work on several projects simultaneously, and superior organizational abilities

• Demonstrated experience in federal grant and fellowship application processes

• Familiarity with research compliance including IRB, export control, and agency-specific regulations

• Strong organizational skills, including the ability to manage multiple projects and meet deadlines

• Ability to manage projects through campus partners and following their processes and procedures to effectively manage time

• Understanding of faculty research culture and academic structures

• Ability to analyze funding opportunities and interpret sponsor guidelines

• Proficiency in grant portals and systems such as Grants.gov, Research.gov, and Microsoft Office Suite

Another Source works with their clients, on a retained project basis. We are committed to building inclusive candidate pools as we partner with hiring teams. As you read through the job posting and review the list of qualifications (required and/or preferred), please do not self-select out if you feel you do not meet every qualification. No one is 100% qualified. We encourage you to apply and share your story with us.

#AS1