Job Description

Market Range: 09

Hiring Salary: $22.77- $30.71/Hourly

JOB SUMMARY/ESSENTIAL JOB FUNCTIONS:

The Sponsored Award Services Coordinator provides transactional and records support for sponsored award financial administration, including invoice submission, receivable records, documentation, and data entry. The position works under established procedures and escalates matters requiring interpretation of sponsor terms, regulations, or institutional policy.

1. Submits invoices and required forms to sponsors in accordance with award specific requirement, format, documentation, and submission method specified in each award.
2. Maintains sponsor billing portal access, credentials, submission calendars, and related administrative records.
3. Confirms successful invoice submissions and maintains accurate records of submission status and outcomes.
4. Enters approved cost transfer and financial adjustment into the financial system and verifies accurate posting.
5. Maintains record of submitted invoices, receivables, and related award documentation using system reports.
6. Processes new, modified, and expired award files and routes documentation to the responsible accountant.
7. Identifies, documents, and escalates discrepancies or issues encountered during transaction processing.
8. Serves as an initial point of contact for routine departmental and sponsor questions.
9. Performs other related duties as assigned.

MINIMUM REQUIREMENTS:

EDUCATION:

Associate’s Degree. (TRANSCRIPT REQUIRED)

EXPERIENCE:

Three (3) years of experience in business or financial support role; OR Bachelor’s Degree and one (1) year of experience in business or financial support role; OR a combination of education and experience to equal five (5) years.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Knowledge of business office and financial support operations.
• Knowledge of records management and electronic record-keeping.
• Skill in accurate data entry and document control.
• Skill in spreadsheet construction and report preparation.
• Ability to follow established procedures and recognize matters requiring escalation.
• Ability to maintain confidentiality of financial information.