Under the supervision of practice management and the team lead, the Specialty Practice Scheduler ensures patients receive timely, efficient and compassionate customer service in the practice and on the phone. This person facilitates patient care between specialty, primary, and ancillary services, spending at least 70% of time scheduling clinic and diagnostic testing/procedure appointments. The Specialty Practice Scheduler must obtains diagnostic testing/procedure prior-authorization with payers and ensure all appropriate pre-diagnostic testing/procedure labs and post-diagnostic appointments are scheduled/completed. Also performs a variety of clerical and data management functions in support of referral coordination, phone management, and other duties supporting patient care, as required.
Education
High School degree or General Educational Development equivalency required. Must pass annual registration competency exam.
Certification, Registration & Licensure
None required.
Experience
Strong communication and interpersonal skills are required.
Knowledge of medical office operations, including scheduling, registration, electronic medical records, patient flow, billing, coding, charge capture, referrals, authorizations, payor guidelines, compliance, credentials, privileges, regulatory agencies, and the DNV standards preferred. Familiarity with medical terminology preferred. Minimum of one year as a CHMG Patient Care Coordinator preferred.
Demonstrated customer service experience preferred.
Responsibilities
1. Greets patients in person and on the phone in a cordial, professional, and compassionate manner.
2. Facilitates patient care between specialty, primary, and ancillary services (e.g., lab, radiology).
3. Spends at least 70% of time scheduling clinic and diagnostic testing/procedure appointments.
4. Obtains diagnostic testing/procedure prior-authorization with payers.
5. Ensures all appropriate pre-diagnostic testing/procedure labs and post-diagnostic appointments are scheduled/completed.
6. Completes appropriate diagnostic testing/procedure questionnaires.
7. Educates patient on diagnostic study/procedure preparation.
8. Aids communication and coordination among clinicians by ensuring the availability of notes and information regarding procedures, diagnostic testing, and appointments.
9. Communicates with outside offices, facilities and hospital departments to help facilitate care and services (CH and outside referrals).
10. Researches incomplete or incorrect orders.
11. Prioritizes work appropriately, attending to tasks while serving patients at the window.
12. May support other administrative functions in the practice as needed.
Concord Hospital is an Equal Employment Opportunity employer. It is our policy to provide equal opportunity to all employees and applicants and to prohibit any discrimination because of race, color, religion, sex, sexual orientation, gender, gender identity, national origin, age, marital status, genetic information, disability or protected veteran status.
Know Your Rights: Workplace Discrimination is Illegal
Applicants to and employees of this company are protected under federal law from discrimination on several bases. Follow the link above to find out more.
If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, you may contact Human Resources at 603-230-7269.
Physical and Environmental Requirements
The physical demands and characteristics of the work environment described here are representative of those that will be encountered by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The Dictionary of Occupational Titles Material Handling Classification is LIGHT. The employee must regularly lift, carry or push/pull less than 10 pounds, frequently lift, carry or push/pull up to 10 pounds, and occasionally lift, carry or push/pull up to 20 pounds. While performing the duties of this job, the employee is regularly required to do fine motor, do repetitive motion, hear, reach, sit, and speak. The employee is frequently required to bend, and walk. The employee is occasionally required to kneel, squat, and stand.
Specific vision abilities required by this job include color vision, depth perception, far vision, near vision, and peripheral vision.
The employee is occasionally exposed to airborne pathogens.
The noise level in the work environment is usually moderate.
Concord Hospital (CH) is a nonprofit health system with campuses in Concord, Laconia and Franklin, New Hampshire.
As a charitable organization, our mission is to meet the health needs of individuals within the communities we serve. Over the past two decades, CH has evolved from a community hospital to a regional integrated health system with nearly 4,500 employees, including 458 physicians and advanced providers and more than $750 million in revenue.
As a member of the Concord Hospital team, you may count on using your knowledge and training to make a positive difference in the lives of our patients and their families. You will experience the personal and professional fulfillment that comes from helping others in a meaningful way as we work to meet our charitable mission daily and in doing so, impact the lives of people throughout Central New Hampshire.
