Job Description

Posting number: 1

Department: COMMON PLEAS COURT

Job classification: Specialized Dockets Supervisor

Posting type: Open

Categories: Probation

Summary

This position description sets out the essential duties and responsibilities of the position, details the knowledge, abilities, skills, licenses, certifications, education, and experience necessary to be successful in the role, and lists the equipment normally operated by, scope of supervision, and usual physical demands on the incumbent.

POSITION SUMMARY:

The Specialized Dockets Supervisor serves in the Probation Services Department and reports to the Probation Services Manager.

The Specialized Dockets Supervisor is responsible for day-to-day operations and supervision of a team of Probation Officers in the Specialized Dockets Section.

Examples of duties

ESSENTIAL DUTIES AND RESPONSIBILITIES:

The essential duties and responsibilities of the position are as follows:

• Oversees daily operation of the Specialized Dockets Section, including serving as the first line of communication for after-hours emergencies.
• Maintains responsibility for a team of probation officers and support staff engaged in providing supervision to court-ordered offenders. Manages the specialized dockets for the court to include Mental Health Court, Recovery Is Empowering Court, Men’s Achievement Recovery Court, Veteran’s Treatment Court, and Kushinda Court.
• Conducts case audits to ensure adherence to probation standards according to the Case Management Classification System Guidelines. Maintains compliance with standards set forth by the Ohio Supreme Court for certification of specialized dockets. Oversees allocation of Addiction Treatment Program and Ohio Department of Mental Health and Addiction Services funding.
• Meets with probation officers to staff recommendations and make independent judgments as to their offenders. Serves as intermediate sanction by meeting with probation officers and offenders to gain offenders’ compliance with court orders or serves notice of consequences for failure to comply. Ensures progressive sanctions are followed.
• Supervises staff in performance of job duties and responsibilities; prioritizes, delegates, and reviews work of assigned staff; ensures compliance with court policies, mandates, standards, and requirements.
• Monitors and approves leave while ensuring office coverage needs are met; completes probationary and annual performance evaluations of staff; maintains responsibility for disciplinary actions of staff.
• Provides input into the development of department policies and procedures.
• Monitors outcomes, workloads, and trends through analysis of data and statistics; prepares reports and provides recommendations to improve operations and services to the court.
• Participates in interviews and selection of job applicants; assists in training and orientation of new staff members.
• Acts on behalf of Probation Services Manager as required.
• Obtain and maintain Practitioner Certification through the Law Enforcement Automated Data System (LEADS).
• Participates in training opportunities, court activities, projects, and committees as requested or required.

Completes other duties and responsibilities as required

Qualifications

REQUIRED KNOWLEDGE, ABILITIES, AND SKILLS:

• Knowledge of: probation supervision; supervisory principles; counseling; social work; corrections; court system procedures and processes; criminal justice system processes and requirements; criminal law as it relates to criminal sentencing; court probation services; investigative methods and interviewing; high-risk behavior and treatment; sentencing alternatives and diagnostic tools; victim/offender mediation.
• Ability to: apply supervisory practices to practical work situations; exhibit good organizational skills; perform duties and responsibilities of a probation officer; work independently; practice the principles of the court’s strategic plan; physically make an arrest; participate in training to properly utilize a conducted energy weapon (Taser) and pepper spray; participate in a physical examination that includes an agility evaluation.
• Skill in: oral and written communication; evidence-based safety; CPR and first-aid; operation of a computer; application of job software programs; coaching and training; maintaining documentation; chemical dependency assessment and intervention; proofreading and editing reports; auditing casework; coaching and motivating staff; and establishing a positive work environment.

GENERAL EXPECTATIONS OF ALL COURT EMPLOYEES:

All court employees are expected to stay current in their areas of technical expertise; maintain attention to detail; exhibit good organizational skills; work effectively on own initiative and by cooperating with others; engage in active listening; speak and write clearly and concisely; demonstrate good manners, friendly demeanor, and professional behavior; uphold the policies, procedures, and practices of the court; maintain the confidentiality of sensitive and privileged information; and represent the court with honesty and integrity.

EDUCATION AND EXPERIENCE QUALIFICATIONS:

The position requires an appropriate combination of formal education, additional training and courses, and work experience. There is not an exact level or mixture of these elements to indicate one will necessarily be successful in, or qualify for, the position.

For example purposes only, an acceptable combination of qualifications for the position is a bachelor’s degree in behavioral sciences, corrections, or related field, and six years of experience in probation, courts, or correction services, including four years as an adult probation officer; training or experience in management/supervision.

LICENSURE OR CERTIFICATION REQUIREMENTS:

A valid state of Ohio motor vehicle operator’s license is preferred in order to carry out job-related essential functions. Private insurance is required if private vehicle is employed for job-related functions.

Supplemental information

SCOPE OF SUPERVISION:

The position supervises assigned personnel and carries out managerial duties in accordance with the operation’s policies and applicable laws. Responsibilities include planning, assigning, directing work, and appraising performance.

EQUIPMENT OPERATED:

Two-way radios, handcuffs, and ballistic vests.

Vehicle, computer, calculator, copier, fax, telephone, and other general office equipment.

WORK ENVIRONMENT AND USUAL PHYSICAL DEMANDS:

The following physical demands are typically exhibited by the incumbent performing the requirements of the position. These physical demands are not, and should not be construed to be, job qualification standards. They are illustrated to help the court, incumbent, and applicant for the position identify reasonable accommodations that may need to be made when an otherwise qualified person is unable to perform the job’s essential functions because of a recognized disability covered by, and in accordance with, the requirements of the Americans with Disabilities Act.

While performing duties of this job, the employee regularly exhibits digital dexterity and eye-hand coordination when performing typing and other tasks. The employee frequently sits for extended periods of time, and occasionally stands and walks. Employee converses verbally with others in person and by telephone. Vision demands include close, relatively detailed vision when typing and using a computer screen. Job may involve operating and sitting in a vehicle.

This position description in no manner states or implies, and should not be construed as stating or implying, that it is a complete or exhaustive listing of the duties, responsibilities, qualifications for, and requirements of, an incumbent filling the position. The incumbent may be required to follow additional instructions and perform other duties required by a supervisor or designee.

The provisions of this position description do not constitute a contract, expressed or implied, and any provision contained in this description may be modified or revoked without notice.