Job Description

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Job Summary

The Procurement Specialist manages end-to-end sourcing, purchasing, contract administration, and supplier performance for assigned categories and projects. The role secures fit-for-purpose goods and services at optimal total cost, ensures compliance with company policies and contractual requirements, mitigates commercial and supply risks, and supports timely project delivery. Working closely with technical, project, finance, legal, and logistics stakeholders, the specialist delivers measurable value through competitive tendering, effective negotiation, and disciplined supplier management.

Key Responsibilities

1. Sourcing and Tender Management

• Translate business and technical requirements into clear procurement strategies, scopes of work, and tender schedules.
• Conduct market research and identify, prequalify, and evaluate capable suppliers, contractors, and service providers.
• Prepare and issue requests for information, proposals, and quotations, as well as complete tender packages.
• Coordinate technical and commercial bid evaluations, clarifications, and award recommendations with relevant stakeholders.

1. Commercial Negotiation and Contracting

o Lead negotiations on price, total cost of ownership, payment terms, delivery schedules, warranties, liabilities, service levels, and other commercial conditions within delegated authority.

o Develop negotiation strategies using cost, market, supplier, and risk analyses.

o Draft purchase orders, contracts, and framework agreements for review and signature in coordination with Legal and relevant control functions.

o Ensure contractual terms accurately reflect the approved scope, commercial agreement, and risk allocation.

1. Contract Administration and Supplier Performance

• Monitor supplier and contractor performance against contractual obligations, milestones, service levels, quality requirements, and delivery schedules.
• Maintain complete, accurate, and auditable procurement and contract records.
• Resolve delivery, quality, payment, and documentation issues in coordination with suppliers and internal stakeholders.
• Conduct supplier performance reviews and follow through on corrective and improvement actions.

1. Risk, Claims, and Change Management

• Identify and assess commercial, contractual, supplier, logistics, and schedule risks, and implement practical mitigation measures.
• Support the Project Manager in evaluating and managing claims, disputes, variations, and change orders.
• Assess the cost, schedule, and contractual impact of proposed changes before approval.
• Track approved changes against the contract baseline and maintain supporting records.

1. Value Delivery, Compliance, and Stakeholder Coordination

• Identify and deliver cost-reduction, cost-avoidance, value-engineering, and process-improvement opportunities.
• Ensure procurement activities comply with company policies, approval requirements, ethical standards, and applicable laws and regulations.
• Coordinate requirements, priorities, and decisions with project, engineering, finance, legal, quality, and logistics teams.
• Prepare procurement status reports, savings analyses, risk updates, and management presentations.
• Participate in supplier, contractor, client, and project meetings as the commercial and procurement representative.

Required Qualifications and Experience

• Bachelor’s degree in engineering, supply chain management, business administration, commerce, or related discipline.
• 8 to 10 years of relevant experience in procurement, strategic sourcing, contract administration, and commercial negotiation, preferably in engineering, capital projects, manufacturing, or construction.
• Demonstrated experience managing competitive tenders, supplier evaluations, purchase orders, contracts, claims, and variations.
• Working knowledge of contract principles, procurement governance, import and export procedures, and logistics.
• Proficiency in SAP or a comparable ERP or e-procurement system, together with Microsoft Office applications.
• A recognized procurement or supply chain qualification is an advantage.

Core Competencies

• Strategic sourcing and tender management
• Commercial negotiation and total-cost analysis
• Contract administration, claims, and change management
• Supplier relationship and performance management
• Commercial, supplier, and supply-chain risk assessment
• Analytical thinking, attention to detail, and sound judgement
• Clear written and verbal communication
• Stakeholder management, collaboration, and influencing
• Integrity, accountability, and a strong compliance mindset

Our purpose guides the way

In Novonesis, we know that solutions rooted in biology can help solve humanity’s biggest challenges. Since we began more than a century ago, this has been our guide. It’s how we've gotten so far. And it’s how we'll impact the future. Now, more than ever, the world needs change. And with biosolutions, the possibilities for transformation are endless. If our purpose resonates with you, we encourage you to apply.

Opportunities for everyone

We are committed to an inclusive recruitment process and equal opportunity for all applicants. Therefore we ask you to apply without a cover letter or photo and instead include a few sentences in your CV explaining your motivation for applying.

We make all employment decisions based on business needs and welcome candidates with a wide range of backgrounds, including ethnicity, religion, gender, sexual orientation, age, disability, or veteran status.

Explore other openings

If this position isn’t the right fit, you may still find other opportunities with us. You’re welcome to explore open roles or create a job agent to stay connected with future opportunities at novonesis.com/Career