Job Description

Job Title: Specialist - PEIMS

Wage/Hour Status: Nonexempt / At-Will

Reports To: Principal and PEIMS Supervisor

Pay Grade/Days: 203 / 196

Dept./School: Assigned Campus

Date Revised: February 2014

Primary Purpose:

Ensure efficient operation of the school’s enrollment of students according to the guidelines established by the Texas Education Agency and the administration of Waco Independent School District and maintain accurate PEIMS records for the campus.

Qualifications:

Education/Certification:

High school diploma or GED, college preferred

Special Knowledge/Skills:

Ability to use personal computer and software to develop spreadsheets and databases, and do word processing

Proficient typing, keyboarding, file maintenance, and 10-key skills

Ability to meet established deadlines

Experience

Two years data entry experience

Major Responsibilities and Duties:

1. Collect and enter PEIMS data into established database and verify accuracy of data according to established procedures. Prepare and print reports, according to the processes and procedures outlined in the District PEIMS Manual.
2. Maintain an organized and effective filing and records system, including student cumulative folders.
3. Process new student records, including requesting transcripts and records from other schools, setting up cumulative folder, and entering student data into appropriate databases.
4. Register new students and verify attendance eligibility by validating all documents according to district, state, and federal guidelines.
5. Withdraw students using correct withdrawal codes and creating, printing, and disseminating appropriate documents.
6. Work with staff and administration to post and/or reconcile IPR and report card data.
7. Run IPR’s and report cards in a timely manner by following the calendar outlined by the district.
8. Enter staff responsibilities data according to the process and procedures outline by the district PEIMS Staff.
9. Act as Campus Records Liaison Officer by being responsible for developing records, storing records, disposing of obsolete records and any other records management functions necessary for compliance.
10. Provide basic training to campus staff on attendance protocol and attendance-taking procedures.
11. Assist parents, students, and faculty with questions regarding PEIMS information, including student attendance and/or discipline.
12. Work with district PEIMS staff to reconcile errors in the Student Personal Identification Database.
13. Process and transmit requests for student information using TREx systems according to the regulations (within 10 days) set forth by the Texas Education Agency.
14. Upon receipt of TREx information, disseminate to the appropriate staff within five (5) days.
15. Receive, maintain and deliver cumulative folder to/from feeder pattern schools and for those students who move to another school within the district in a timely manner.
16. Use a positive approach in all customer service transactions.
17. Work directly with staff responsible for student attendance and truancy responsibilities by providing data and reports as requested.
18. Verify all data that is completed by the “back-up” staff members in the PEIMS clerk’s absence.
19. Attend all training sessions set forth by the district PEIMS staff.
20. Report on a regular basis, all PEIMS-related information to campus administrators.
21. Verify data submitted to TEA and submit corrections in a timely manner.
22. Meet all deadlines when completing tasks.
23. Maintain confidentiality so that data is secure and not for public viewing.
24. Perform other duties as assigned.

Supervisory Responsibilities:

None.

Equipment Used:

Personal computer or online computer terminal, printer, scanner, calculator, and copier.

Working Conditions:

Mental Demands/Physical Demands/Environmental Factors:

Repetitive hand motions; prolonged use of computer.

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with the job. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The school district may add to, modify or delete any aspect of this job (or the position itself) at any time as it deems advisable.

Non Discrimination Statement

The Waco Independent School District (District) as an equal opportunity educational provider and employer does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, or genetic information in educational programs or activities that it operates or in employment matters. The District is required by Title VI and Title VII of the Civil Rights Act of 1964, as amended, Title IX of the Education Amendments of 1972, the Age Discrimination Act of 1975, as amended, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act, as well as Board policy not to discriminate in such a manner.

For information or complaints regarding compliance with the nondiscrimination requirements of Title IX, contact Waco ISD Executive Director of Human Resources at 254-755-9473 and/or Waco ISD Director of Athletics, at 254-745-2250. For information or complaints regarding compliance with the nondiscrimination requirements of Title VI and Title VII, as amended, contact Waco ISD Executive Director of Human Resources at 254-755-9473. For information or complaints regarding compliance with the nondiscrimination requirements of Section 504 or the Rehabilitation Act of 1973, as amended, contact Waco ISD Section 504 Coordinator at 254-755-9473 or; P.O. Box 27, Waco, TX, 76703.