Job Description

Kobre & Kim consistently seeks exceptional candidates with the talent to deliver outstanding service that anticipates client needs.

Position Details

The Legal Staffing & Utilization (LSU) Specialist is a member of the Global Legal Services department and reports to the Manager of Legal Staffing & Utilization. The LSU department is responsible for (a) the strategic staffing of our growing global group of timekeepers (including attorneys, analysts, litigation assistants, and litigation specialists), and (b) detailed analysis of firm productivity. This role is critical in the assessment of legal nuances and subsequent deployment of the right timekeepers to our legal cases – a combination of analyzing legal needs and identifying those with the necessary experience to handle the work.

Supervisor Manager, Legal Staffing & Utilization

Location New York, Washington DC, Delaware or Miami

Primary Responsibilities

• Independently lead a variety of team projects, audits, and cross-team process improvements, including managing timelines, delegating tasks when needed, and summarizing key findings and recommendations for management review
• Operate with a high level of independence, managing multiple workstreams, identifying priorities, and keeping projects on track with minimal oversight
• Use strong Excel, reporting, and data visualization skills to analyze staffing and utilization data and turn it into clear, useful insights for team consumption
• Assist with training and development of analyst-level team members, including guidance on team processes and day-to-day work
• Develop and maintain documentation for team processes and workflows, including drafting new materials and updating existing guidance as processes evolve
• Actively assess and analyze timekeeper workloads, experience, interests, feedback, and availability to effectively staff them on matters
• Prepare informed staffing proposals and communicate workload expectations with all timekeepers and senior leadership
• Effectively communicate case needs and manage timekeeper expectations regarding their workload
• Prepare critical staffing analysis materials for regular Partner and management meetings
• Routinely check in with timekeepers regarding their casework and potential new assignments
• Coordinate orientation sessions and prepare for ad hoc meetings with new timekeepers
• Work cross-functionally with the Attorney Development, Analyst/Litigation Assistant Management, Strategy, and other departments to successfully staff timekeepers and provide metrics for their professional development needs
• Maintain data accuracy across a variety of platforms (3E/Elite, Intapp Matter Team Manager, Excel) for purposes of tracking legal staffing needs and activity levels that dovetail into crucial client financial projections
• Continuously identify opportunities for efficiencies in LS&U operations

Requirements

• B.A. or B.S. degree required
• Minimum 6 years of experience in a professional services organization; experience at a law firm, financial institution or consulting firm is preferred
• Possess strong analytical and critical thinking skills with exceptional attention to details and accuracy
• Previous experience with resource management, work allocation and data analysis is preferred
• Strong proficiency in MS Excel preferred
• Possess excellent communication (written and verbal) and interpersonal skills, with an ability to exercise a high degree of professionalism, diplomacy, and confidentiality in interactions with all levels of the organization
• Ability to effectively assess multiple criteria and competing legal needs to accurately staff timekeepers
• Proactively follow through and demonstrate ability to anticipate and address business needs
• Strong organization, prioritization, and multi-tasking skills in a fast paced, high-pressure environment
• Demonstrate a strong work ethic and self-motivation with a desire to take initiative
• Ability to collect, organize, analyze and efficiently present significant amounts of information
• Highly adaptable to a fluid and ever-changing work environment
• Interest or some familiarity in the legal industry strongly preferred
• Experience with 3E/Elite is a plus
• Candidates will be expected to be flexible with their working hours and days on a rotational basis to suit the needs of the firm, including occasional weekend work

New York City only: At the time of posting, the salary range for this role is US $108,000 – US $130,000. This range is based on a full-time work schedule. Other compensation may include an annual discretionary bonus. The successful candidate’s actual salary will be determined based on permissible, non-discriminatory factors, including but not limited to relevant experience, qualifications, licensure/certifications, training, skills, and market data.

Kobre & Kim is a conflict-free global law firm focused exclusively on disputes and investigations, often involving fraud and misconduct. Recognized as the premier firm for cross-border disputes, the firm has a particular focus on financial products and services litigation, insolvency disputes, intellectual property litigation, international judgment enforcement and asset recovery, and U.S. government enforcement and regulatory investigations. With more than 400 employees throughout the firm’s 15 global office locations, Kobre & Kim recognizes the value of incorporating diverse perspectives and professional disciplines to generate the most effective solutions for clients. Further information about the firm is available at www.kobrekim.com

Kobre & Kim employees take pride in providing our clients around the world with service that is timely, accurate, unbiased and trusted. We have a profound respect for the professions and clients we serve and define our success in terms of their success. Our work environment is dynamic, innovative, and entrepreneurial. We have a result-oriented culture that demands excellence, agility, and the desire to move quickly and precisely to seize opportunities. Our environment is both challenging and supportive - we give employees the opportunity to develop their skills and do their best work.

Kobre & Kim is an equal opportunity employer and considers all applicants for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability, or military or veteran status or any other characteristic protected by federal, state or local law.

As part of our commitment to maintaining the highest standards of integrity and professional conduct, we review the publicly available information of prospective employees. By applying for a position with Kobre & Kim you acknowledge and consent to this review.

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