Job Description

Specialist II - Grants

Reports to: Director II - Grants

Salary Range: $63,579 - $76,600

Pay Grade: 402

Duty Days: 239

PCN: 20710 & 20711

FLSA Status: Exempt

*This is a grant-funded position and is contingent on availability of funds.

POSITION PURPOSE

Plans, organizes, and coordinates the development, planning, implementation, monitoring, and fiscal oversight of all special revenue programs for the District, including federal, state, and local funds, to support the District's educational goals, priorities, and strategic initiatives. Leads the communication of grant guidelines, program requirements, and District policies and procedures; establishes and maintains organizational and managerial accountability systems; and directs the implementation and administration of grant-funded programs. Collaborates with district and campus leadership, administrators, and program staff to ensure a thorough understanding of grant requirements and support the development of campus and departmental funding plans. Maintains required programmatic and fiscal documentation; ensures adherence to all applicable federal, state, and local laws, regulations, policies, and procedures; and oversees the timely completion of performance, compliance, and grant reporting requirements. Provides support for the financial administration of special revenue funds, including oversight of the District's special revenue account structure, account creation and maintenance, budget development, and expenditure monitoring. Reviews all special revenue funded expenditure requests to ensure all activities are allowable, allocable, reasonable and alignment with approved program objectives and grant requirements. Analyzes spending performance and provides fiscal guidance to maximize the effective use of grant resources, ensure program objectives are achieved, maintain compliance with funding regulations, and support the full expenditure of funds within grant timelines and regulatory requirements.

ESSENTIAL JOB FUNCTIONS

Grant Management

• Monitors and coordinates the administration and budget usage of post-award state and federal grants to ensure that problems are addressed and resolved during the grant period, and that grant reports are compiled and filed by state and federal deadlines.
• Guides and assists in the implementation of grant action plans, including facilitating grant management meetings, maintaining activity logs and timelines, tracking major milestones, and corresponding with grant owners regarding budgets, documentation and compliance.
• Facilitates grant management and communication processes (such as agendas, templates, time and effort logs, announcements minutes).
• Serves as liaison between District departments and campuses, granting agencies, and the Division of Business & Finance in both initial budgeting, budget maintenance, and management of proposed and granted awards.
• Applies knowledge of accounting, budget, and project management practices within the framework of District procedures to help accomplish goals of grants.

Grant Development

• Assists in the planning and preparation of grant proposals influencing departments and/or campuses in the District.
• Maintains and gains knowledge of federal and state funding policies, requirements, and procedures; disseminates information to departments and campuses, and advises on change.
• Coordinates relationship with private, non-profit service partners by developing processes and providing consultation.
• Plans, organizes, and provides project management structure to activities of grant administration which are not routine activities for the grant recipients.

PERSONAL WORK RELATIONSHIPS

• All Fort Worth ISD employees must maintain a commitment to the District's mission, vision, and strategic goals.
• Exhibits high professionalism, standards of conduct and work ethic.
• Demonstrates high quality customer service; builds rapport/relationship with the consumer.
• Demonstrates cultural competence in interactions with others; is respectful of co-workers; communicates and acts as a team player; promotes teamwork; responds and acts appropriately in confrontational situations.

OTHER DUTIES AS ASSIGNED

• Performs all job-related duties as assigned and in accordance with Board rules, policies and regulations. All employees are expected to comply with lawful directives in rare situations driven by need where a team effort is required.

KNOWLEDGE, SKILLS AND ABILITIES

• Knowledge of federal and state laws regarding education and students to ensure compliance.
• Knowledge of applicable District policies and procedures.
• Knowledge of the grant writing process and financial recordkeeping procedures.
• Knowledge of business English, spelling, general vocabulary, and arithmetic.
• Knowledge of records administration and maintenance techniques and procedures.
• Knowledge of data information systems, data analysis and the formulation of action plans.
• Skill in performing basic mathematical calculations with accuracy.
• Skill at the intermediate level, working with Microsoft Office 365, especially Outlook, PowerPoint, Excel and Word.
• Skill in communicating effectively in writing as appropriate for the needs of the audience.
• Skill in researching and writing, with a strong knowledge of business correspondence formatting, including language, grammar, and punctuation.
• Ability to work with a diverse group of individuals.
• Ability to present information in one-on-one, small group, and large group situations.
• Ability to accurately prepare and maintain records, files, and reports.
• Ability to use software to access databases, email, create spreadsheets, and do word processing.
• Ability to organize and coordinate work.
• Ability to communicate effectively, in both oral and written forms.
• Ability to engage in self-evaluation with regard to performance and professional growth.
• Ability to establish and maintain cooperative working relationships with others contacted in the course of work.

TRAVEL REQUIREMENTS

• Travels to school district buildings and professional meetings as required.

PHYSICAL AND MENTAL DEMANDS. WORK HAZRDS

• Tools/Equipment Used: Standard office equipment, including computer and peripherals.
• Posture: Prolonged sitting and standing; occasional stooping, squatting, kneeling, bending, pushing/pulling, and twisting.
• Motion: Frequent repetitive hand motions, including keyboarding and use of mouse; occasional reaching.
• Lifting: Occasional light lifting and carrying (less than 15 pounds).
• Environment: Works in an office setting; may require occasional irregular and/or prolonged hours.
• Attendance: Regular and punctual attendance at the worksite is required for this position.
• Mental Demands: Maintains emotional control under stress; works with frequent interruptions.

MINIMUM REQUIRED QUALIFICATIONS

• Education:
• o Accredited High School diploma, GED, or Texas Certificate of High School Equivalency required;
• o Bachelor's degree in accounting, finance, business administration, or a closely related field from an accredited college or university preferred.
• Certification:
• o None
• Experience:
• o 2-6 years of experience in business, finance, data/records management, or related setting required;
• o Experience working in a public school district, municipality, or government agency preferred.

APPROVED COMBINATIONS

EDUCATIONEXPERIENCEHS/GED/TxCHSE 6 years (requires at least 4 years in FWISD)Associate's degree4 years (requires at least 2 years in FWISD)Bachelor's degree2 years

*This is a grant-funded position and is contingent on availability of funds.

This document is intended to describe the general nature and level of work being performed by people assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.