Job Description

About the Art Institute of Chicago

The Art Institute of Chicago shares its singular collections with our city and the world. We collect, care for, and interpret works of art across time, cultures, geographies, and identities. We are a place of gathering and learning, committed to fostering an inclusive understanding of human creativity.

About the Department

The Arts of Greece, Rome, and Byzantium (AGRB) department showcases the early development of Western art from the dawn of the third millennium BCE to the time of the Byzantine Empire. It includes examples of sculpture in stone, clay, and bronze, as well as coins, glass, jewelry, vases, and mosaics of outstanding quality and interest. There are some 2,300 works of ancient Mediterranean art in the department's holdings.

The Arts of Africa (AA) department encompasses intricate masks, statuary, jewelry, beadwork, textiles, carved reliefs, and stone and ceramic vessels, reflecting over 5,000 years of the continent's great diversity and complexity. The works in the collection attest to the creativity and aesthetic sensibilities of African artists and their patrons, showcasing the cultural, geographical, and historical expanse of Africa.

The Specialist plays a key role in caring for, installing, and moving artworks within two dynamic curatorial departments. This position works closely with curators, the collection manager, installation crews, registrars, conservators, facilities, and security teams to ensure artworks are handled safely and thoughtfully. You’ll support gallery rotations, reinstallations, exhibitions, and storage care—helping maintain the highest standards of art handling, environmental monitoring, and object documentation. This role is hands‑on, collaborative, and essential to keeping our galleries and storage spaces running smoothly.

Responsibilities

Art Movement & Installation

• Plans and schedules art movement and installations in consultation with curators and the collection manager.
• Directs departmental art handling, including moving objects to/from galleries, storage, meetings, imaging studios, and conservation.
• Coordinates installation and packing crews; provides functional supervision to art handlers and packers.
• Installs, deinstalls, packs, and unpacks artworks; may serve as a courier when needed.
• Creates mounts or mannequins for object display when required.

Object Tracking

• Updates object locations in the museum database within 24 hours of movement.
• Conducts regular location checks in storage areas.
• Creates handling maps and measurements after each gallery reinstallation.

Collections Care

• Organizes and maintains storage areas.
• Assists with conservation, installation, and storage of departmental collections.
• Performs routine maintenance such as dusting, condition checks, labeling, and measuring objects.
• Places mount‑making requests and prepares objects for display.
• Monitors and reports pest activity.
• Supports scholars, students, and visitors during object viewings in storage and study areas.

Gallery Maintenance

• Dusts platforms and casework; monitors temperature and humidity in galleries and storage.
• Submits and schedules facilities work requests (painting, lighting, cleaning, casework, stanchions).
• Facilitates contractor work in galleries and storage.
• Installs and updates object labels.
• May create digital gallery mockups for departmental planning.

Safety & Security

• Ensures all gallery and storage security procedures are followed.
• Confirms objects are properly secured to walls, mounts, and casework.
• Responds appropriately to art, gallery, or storage emergencies.

Training & Best Practices

• Follows museum art‑handling training and participates in ongoing professional development.
• Stays current with best practices in art handling, materials, and installation; offers recommendations when appropriate.

Qualifications

• High school diploma or GED required.
• Minimum 3 years of experience handling works of art or equivalent experience working with objects required.
• Knowledge of safe, current art‑handling best practices.
• Experience with rigging, AV, and/or mount‑making fabrication and installation.
• Skilled in preparing casework, support structures, and housing for artworks.
• Ability to interpret design drawings; familiarity with 3D drawing software is a plus.
• Strong communication and interpersonal skills.
• Comfort using Google Suite and learning museum‑specific database systems.

Physical Requirements

• Ability to lift, carry, and move objects, including art, weighing up to fifty (50) pounds.
• Prolonged periods walking and standing, kneeling, bending and lifting, as well as sitting in front of a computer.
• Ability and comfort working at elevated heights, such as on ladders, scaffolding, or aerial lifts.
• Specific vision abilities required by this job include close vision and the ability to adjust focus and sustain prolonged visual concentration.
• Exceptional manual dexterity.
• Ability to operate heavy equipment safely, including forklift and stacker with training/guidance.
• Wear PPE as required.

Compensation & Benefits

Please click on the links below to view our competitive, comprehensive benefits package:

• Hiring Range

The expected hiring range is an estimated amount for positions based on the grade. Final offers are based on various factors, including skill set, experience, qualifications and other job-related reasons.

• Benefits
• PTO Overview
• Job Classification: Non-exempt
• Employment Category: Full time staff
• Grade Level: 7

If you are accessing this listing from a third party, not all links to salary and benefits information may work. Please visit our career page at saic/artic.edu/employment for complete information

Application Instructions

Please submit your resume and cover letter to be considered for this position.

Union

This position is part of a bargaining unit represented by AFSCME Council 31.

Accessibility

If you are a job seeker with a disability and require a reasonable accommodation to apply for one of our jobs, you will find the contact information to request the appropriate accommodation by visiting the following page:

Accessibility Accommodation for Applicants

Equal Opportunity Statement

The Art Institute of Chicago is an Equal Opportunity Employer that recruits, hires and promotes qualified individuals compliant with federal and state laws. If reasonable accommodation is needed to participate in the job application or interview process, please contact the Department of Human Resources at apply_help@artic.edu