Job Description

Role Title: Specialist Administrative Support

This role aligns to an Executive Assistant.

Reports To: Leaders of UX Design, Courseware Product Management, and Program Management & Data

The Executive Assistant (EA) provides high-level administrative and operational support to three senior leaders overseeing UX Design, Courseware Product Management, and Program Management & Data. This role ensures leadership is equipped to drive execution, collaborate cross functionally, and maintain momentum on key priorities. The EA acts as a trusted partner—anticipating needs, removing obstacles, enabling communication, and creating structure in a dynamic, fast-moving environment.

This position requires a proactive mindset, strong communication skills, and the ability to work independently while navigating sensitive information and complex stakeholder groups.

Key Responsibilities

Executive Support & Operations

• Manage complex and dynamic calendars across three leadership portfolios; schedule cross-functional meetings, design reviews, product touchpoints, and operational syncs.
• Drive seamless, proactive calendar management by anticipating conflicts, safeguarding strategic focus time, and coordinating complex multi‑stakeholder meetings with accuracy and minimal disruption.
• Coordinate travel, logistics, and expense reporting.
• Prepare leaders for upcoming engagements by consolidating briefs, materials, agendas, and follow-ups.

Communication & Stakeholder Management

• Act as a liaison between leaders and internal/external stakeholders—ensuring crisp, timely, and professional communication.
• Help prepare messages, updates, and internal announcements for broad audiences.
• Maintain confidentiality and handle sensitive information with discretion.

Team Operations & Culture

• Partner with HRBPs, Finance, and Operations partners on tasks such as hiring coordination, onboarding, procurement, and budget tracking.
• Help support a positive team culture through event coordination, recognition programs, and team-building activities.

Success in This Role Looks Like

• Leadership time is optimized and protected so they can focus on strategic work.
• Calendar management is frictionless, proactive, and highly accurate, with the EA consistently anticipating scheduling conflicts, protecting strategic focus time, and orchestrating complex multi‑stakeholder meetings without disruption.
• Meetings, deliverables, and cadence moments are well-prepared, actionable, and aligned.
• The EA becomes a trusted, proactive partner who improves efficiency and reduces friction across teams.

Qualifications

Required:

• 5+ years providing executive-level administrative support, ideally in product, technology, design, or data-driven organizations.
• Strong calendar management, prioritization, and problem-solving skills.
• Demonstrated experience supporting multiple leaders or teams simultaneously.
• Exceptional written and verbal communication skills.
• High proficiency in Microsoft 365 (Outlook, Teams, PowerPoint, Excel, SharePoint).
• Ability to anticipate needs and operate with a high degree of autonomy, adaptability, and professionalism.

Preferred:

• Experience supporting product development, design, or program management functions.
• Familiarity with agile methodologies, product life cycles, design processes, and data-centric operations.
• Comfort working with technical teams and interpreting operational workflows.

Compensation at Pearson is influenced by a wide array of factors including but not limited to skill set, level of experience, and specific location. As required by the California, Colorado, Hawaii, Illinois, Maryland, Minnesota, New Jersey, New York State, New York City, Vermont, Washington State, and Washington DC laws, the pay range for this position is as follows:

The minimum full-time salary range is between $50,000- $65,000.

This position is eligible to participate in an annual incentive program, and information on benefits offered is here

Applications will be accepted through 13th March. This window may be extended depending on business needs.