Job Description

Posting number: 2603439

Department: Office of the City Manager

Job classification: Special Projects Coordinator

Posting type: Open

Categories: Project Management, Office and Administrative Support

Summary

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Are you ready to walk through the door of opportunity? If so, the Office of the City Manager is seeking a highly qualified, solution focused professional to join our team as a Special Projects Coordinator. This position provides a wide range of highly responsible and complex administrative, analytical, and technical support, requiring advanced professional knowledge, sound judgment, and the ability to effectively manage diverse projects and priorities.

We offer great pay, excellent benefits to include medical, dental, and vision plans, life insurance, employee/spouse/child supplemental life insurance, short-term disability, tuition reimbursement, wellness programs, deferred compensation plan (457 B), pension plan, flexible spending account, home purchase assistance and 12 paid holidays.

Submit your application today!

Examples of duties

• Coordinates assigned activities with City departments, outside agencies, the general public, and City Council.
• Provides information, reports and assistance to internal and external customers.
• Prepares and delivers presentations on a variety of topics to City Council and the general public.
• Project planning and development by conducting research, preparing project charter/scope and developing budgets. Develops RFPs/RFQs, develops consultant evaluation criteria and bidding procedures, verifies contract expenditures and compliances.
• Researches and drafts technical reports, project plans, studies, memorandum, press releases, meeting minutes and project status reports.
• Works with local, state and federal program areas relating to various departments as assigned.
• Facilitate project team meetings and assists with meetings for the community at-large, advisory boards and city council.
• Handles inquiries and requests from the public, City Council and other departments; provides general and specialized information regarding assigned functions that require the use of judgment, tact and sensitivity and the interpretation of policies, rules and procedures. Maintains a log of all City Council requests and ensures updates are provided by City staff on a regular basis.
• Provides administrative support for the Chief of Staff
• Assists with the archival of contracts and records for the City Manager’s Office
• Assists with contract/document management for the City Manager’s Office
• Performs other related duties as assigned.

Qualifications

Requires a Bachelor’s degree in Public or Business Administration or related field, with one to three years of program/project management and/or experience in management, analysis and oversight of major projects or an equivalent combination of education, training and experience.

Strong written and oral communications skills, experience preparing presentations, coordinating inter-department/inter-agency projects and strong skills in building and maintaining working relationships at all levels is required.

Must possess and maintain a valid state driver's license with an acceptable driving history.

Additional Requirements

Background investigation, including supervised drug screen, post offer/pre-employment medical screen, and verification of education, certifications prior to employment.

Supplemental information

KNOWLEDGE, SKILLS & ABILITIES:

• Knowledge of the structure, policies, and procedures of the municipal organization.
• Knowledge of the City Code and City policies.
• Knowledge of city budget procedures.
• Knowledge of research and analysis methods.
• Knowledge of computers and other modern office equipment.
• Skill in developing short- and long-range plans.
• Skill in establishing priorities and organizing work.
• Skill in the operation of computers and other modern office equipment.
• Skill in public and interpersonal relations.
• Skill in oral and written communication.

MINIMUM STANDARDS:

SUPERVISORY CONTROLS: The Chief of Staff assigns work in terms of goals and objectives. The work is reviewed through conferences, reports, and observation of office activities.

GUIDELINES: Guidelines include city ordinances, state codes, the city policies and procedures, and supervisory instructions. These guidelines require judgment, selection, and interpretation in application.

COMPLEXITY: The work consists of varied management duties. Frequent interruptions and strict deadlines contribute to the complexity of the position.

SCOPE AND EFFECT: The purpose of this position is to assist the Chief of Staff in the management of special projects. Successful performance in this position results in the completion and success of major projects in a timely manner

PERSONAL CONTACTS: Contacts are typically with co-workers, department heads, other city employees, elected and appointed officials, attorneys, vendors, contractors, and members of the general public.

PURPOSE OF CONTACTS: Contacts are typically to give or exchange information, motivate personnel, provide services, resolve problems, justify decisions, and negotiate and settle matters.

PHYSICAL DEMANDS: The work is typically performed while sitting at a desk or table.

WORK ENVIRONMENT: The work is typically performed in an office.

SUPERVISORY AND MANAGEMENT RESPONSIBILITY: This position has functional supervision over assigned staff.