The Special Projects and Operations Lead is a mid-level, hands-on role designed to support senior leadership and help keep the organization running smoothly. This person will serve as a utility player across a wide range of needs, including project coordination, administrative support, communications, marketing support, and day-to-day operations.
The right candidate is highly organized, proactive, adaptable, and comfortable managing multiple priorities at once. They are someone who enjoys variety, follows through, and helps turn ideas and priorities into action.
Support senior leadership with scheduling, coordination, follow-up, and execution on key priorities
Manage and support special projects from planning through completion
Prepare agendas, presentations, meeting materials, notes, and follow-up action items
Track deadlines, deliverables, and next steps across multiple workstreams
Help improve internal processes, team coordination, and operational efficiency
Support internal communications and help keep teams aligned
Provide administrative support as needed
Assist with onboarding, event coordination, and other team logistics
Support marketing and communications projects such as collateral updates, website coordination, social media support, and event materials
Step into new needs quickly and provide practical support wherever needed
4 to 8 years of relevant experience in operations, project coordination, executive support, communications, marketing support, or a related role
Strong organizational and project management skills
Excellent written and verbal communication
Ability to manage many moving pieces with strong attention to detail
Strong judgment, professionalism, and discretion
Comfortable working with senior leaders and across teams
Proficient in Google Workspace, Microsoft Office, and common project management tools
Highly organized and dependable
Resourceful and proactive
Comfortable working in a fast-paced, evolving environment
Able to balance detail management with big-picture awareness
Willing to jump in and help across a variety of functions
A strong executor who helps things move forward
Reserve Squad is a flexible talent solution that enables enterprise organizations to tap into project-based contributions from former employees and professionals in transition.
We help companies re-engage experienced talent—such as retirees, alumni, and those taking a career pause for caregiving or personal reasons—by offering meaningful project work, continuous development opportunities, and ongoing connection to the organization. Reservists contribute in ways that align with their current life stage, while companies retain access to trusted expertise and institutional knowledge.
Designed to support modern workforce needs, Reserve Squad helps organizations reduce attrition, maintain productivity, and build a more agile and resilient talent strategy—without compromising on quality or flexibility.
