Job Description

Posting number: 26-97

Department: Parks & Recreation

Division: Special Events

Job classification: Temporary Special Events Worker

Posting type: Open

Categories: Parks and Beaches, Parks and Recreation, Parks, Customer Service, Office and Administrative Support

Summary

Looking for a fun, fast-paced way to support your community? The City of Fairfax is seeking a part-time Special Events Worker to help bring our signature community events to life!

Under the supervision of the Events Manager and Assistant Manager, the part-time Special Events Worker helps execute Fairfax City community events. Duties include event setup and teardown, vendor coordination, volunteer supervision, and ensuring a great event experience for a diverse community. We are looking for a creative, dynamic person who loves event planning, thrives on people interaction, and values community.

**PLEASE NOTE** This is a very part-time, event-based position. Work is scheduled on an as-needed basis depending on the City’s special events calendar and staffing needs. The City typically holds approximately one special event per month, although the number of available work hours and positions will vary by event. Employees should not expect a set weekly schedule or guaranteed hours. Some events may require a larger number of workers, while others may require only a limited number of staff.

Examples of duties

• Assist with event setup and teardown, including tents, signage, tables, chairs, and other event infrastructure.
• Support vendor coordination, including check-in, site placement, and addressing day-of needs.
• Provide guidance and oversight to volunteers, helping ensure they are informed, supported, and positioned effectively during events.
• Greet and engage with the public to help create a positive and inclusive event experience.
• Troubleshoot minor on-site issues and communicate with full-time staff as needed.
• Help monitor event areas to ensure cleanliness, safety, and accessibility.
• Participate in pre-event preparation and post-event evaluation as requested.
• Serve as a friendly and professional representative of the City of Fairfax.
• Support the overall success of events through collaboration and adaptability.
• The duties listed above are intended only as an illustration of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

Qualifications

Necessary Knowledge, Skills, and Abilities:

• Strong interpersonal and communication skills – Ability to interact professionally and positively with event attendees, vendors, volunteers, and staff.
• Customer service experience – Friendly, helpful, and patient when working with the public.
• Event experience – Previous involvement in organizing or assisting with public events, festivals, or large gatherings.
• Team-oriented mindset – Willingness to collaborate and support other staff and volunteers.
• Organizational skills – Ability to manage multiple tasks, follow instructions, and adapt to changing event needs.
• Problem-solving abilities – Comfortable thinking on your feet and resolving issues quickly.
• Ability to lift and carry event equipment – Must be able to assist with physical setup and teardown (tents, tables, signage, etc.).
• Punctuality and reliability – Dependable and on time for all scheduled shifts.
• Flexibility in schedule – Willingness to work evenings, weekends, and holidays as needed based on the event calendar.
• Comfortable handling payments – Able to confidently take cash, make accurate change and work credit card machines during events.

Supplemental information

• Intermittent hours as needed, opportunity to continue to work as summer seasonal help.
• Hours are flexible each week depending on availability.
• Lift and/or move up to 20 pounds.
• Must be physically able to work events which may require being on feet all day.