Job Description

Posting number: 27567

Department: Special Ed Information Management

Job classification: SPED Data Compliance Reporting Analyst

Posting type: Open

Categories: Education

Ensures the timeliness and accuracy of reporting for required Special Education State and Federal compliance reports. Designs and creates management reports to help proactively monitor internal performance, productivity and compliance using information from a variety of systems. Generate a variety of ad-hoc reports requested by the special education department, schools, other District staff, and other external stakeholders.

This position is open until filled with the first round of application reviews beginning on Monday, August 31, 2026.

Examples of duties

60%

• Coordinates with the special education information management team, to coordinate, analyze, reconcile and complete monthly student data compliance reporting required by the State of Washington and the Federal government.
• Ensures the accuracy of reported data, compliance with State enrollment reporting standards, and reconciliation of enrollment and billing procedures related to Special Education with the District accounting office.
• Coordinates with other departments (Technology Services, Enrollment, Budget, etc.) to ensure District-level consistency of information reported related to Special Education.

10%

• Designs and creates management reports to help proactively monitor internal performance, productivity and compliance using information from a variety of systems.
• Generates ad hoc reports for management to help monitor compliance, accuracy and timeliness of data entry and reporting related to special education.
• Responds to audit requests for information.
• Generates reports of aggregated and/or student-level data for various requesters, including schools, central administrative staff, and other external requesters, including State and Federal auditors.

10%

• In coordination with the Special Education Information Management Analyst, acts as liaison to appropriate school and district staff to ensure district policies and procedures related to Special Education are followed to maintain accuracy and completeness of data entered.
• Coordinates with the Department of Technical Services (DoTS) to ensure documentation and procedures used by the central student data system are correct and up to date.
• Includes interaction with school staff to ensure accuracy and completeness of data provided as necessary.
• Inform and instruct staff on correct procedures, timelines and policies needed for compliance reporting.

10%

• Working as part of a cross-departmental team, this position supports the central quality control process for special education student data entered by schools in the District's special education student data system.
• Designs and develops quality assurance methods to identify trends, discrepancies and confirm accuracy of data.
• Uses appropriate analysis and reporting tools such as Microsoft Excel or SPSS to perform quality assurance on key identified metrics and to identify emerging trends.
• Ensures approaches are documented, standardized and replicable for consistent results.
• Identifies opportunities and recommends changes for process or system improvement to maximize revenue, timeliness, accuracy and compliance in reporting, and helps implement systemic process improvements.
• This position requires frequent interaction with school registrars and frequent communication with district and State personnel to ensure accuracy of student data and compliance with reporting requirements.

5%

• In coordination with the Special Education Information Management Analyst, works with State personnel and State Educational Data System (EDS) software programs to monitor changes in compliance reporting.
• Generates required State student identification data as necessary to integrate into central reporting.

5%

• In coordination with the special education information management team, manages student-level data changes and main data files used for enrollment accounting used for reporting.
• Document and archive processes and data for archival backup and auditing purposes.

OTHER FUNCTIONS:

• Responsible for processes that support state reporting including the generation and maintenance of required State data system student IDs and school/principal profiles.
• Responsible for submitting reports that hold state and federal funding implications, directs resources district-wide and determination level for the district by OSPI.
• Reliability of data submitted is crucial to the district's compliance with government programs.
• May perform related duties consistent with the scope and intent of the position.

DISTRICT WIDE CORE COMPETENCIES:

Collaboration
Develops cooperation and teamwork while participating in a group, working toward solutions which generally benefit all involved parties.

• Is seen as a team player who encourages efficient and effective collaborations.
• Works skillfully in difficult situations with both internal and external groups.
• Represents his/her own interests while being open-minded to other groups.
• Builds respectful and productive relationships internally and externally.

Getting Results (Action Oriented)
Performs work with energy and drive; values planning, but will take quick, decisive action when an opportunity presents itself.

• Demonstrates a strong sense of urgency about solving problems and getting work done.
• Focuses on achieving the goal even in the face of obstacles.
• Assumes responsibility for starting and finishing work with minimal supervision.
• Strives for new levels of performance.

Decision Quality & Problem Solving
Uses analysis, wisdom, experience and logical methods to make good decisions and solve difficult problems with effective solutions; appropriately incorporates multiple inputs to establish shared ownership and effective action.

• Weighs the consequences of options before making a decision.
• Applies appropriate criteria to situations for the purpose of making decisions.
• Displays self-confidence in own judgment.
• Focuses in the facts and solutions instead of opinions and problems.

Integrity
Is widely trusted; is seen as a direct, truthful individual; presents truthful information in an appropriate and helpful manner; keeps confidences; admits mistakes; doesn't misrepresent him/herself for personal gain.

• Deals with people and situations in an honest and forthright manner.
• Represents information and data accurately and completely.
• Represents the confidentiality of information and concerns shared by others.
• Takes ownership if a mistake is their own and does not blame others.

Accountability
Holds self and others accountable for measurable high-quality, timely and cost-effective results; determines objectives, sets priorities and delegates work; accepts responsibility for mistakes; complies with established control systems and rules.

• Takes responsibility and action as if the risks (financial or otherwise) are his or her own.
• Holds individuals and team accountable for their actions and results.
• Initiates action even if outcome is uncertain and is willing to accept the consequences of failure.
• Aligns own activities and priorities to meet broader organizational needs.
• Demonstrates courage and confidence in his or her own ability.

RELEVANT COMPETENCIES:

Organizing
Can marshal resources (people, funding, material, support) to get things done; can orchestrate multiple activities at once to accomplish a goal; uses resources effectively and efficiently; arranges information and files in a useful manner

• Identifies and prioritizes critical activities and tasks to achieve results.
• Ensures that materials and information are prepared to maximize productivity.
• Knows how to get things done both through formal and informal channels.

Functional / Technical Skills
Possesses required functional and technical knowledge and skills to do his or her job at a high level of accomplishment; demonstrates active interest and ability to enhance and apply new functional skills.

• Understands the technical aspects of the job and keeps up-to-date on key technical or functional aspects of the job.
• Applies appropriate technical/functional knowledge to address situations in a timely manner.
• Thinks of ways to apply new developments to improve organizational performance.
• Shares expertise and skills with others when appropriate.

Interpersonal Skills
Is warm and easy to approach; builds constructive and effective relationships; uses diplomacy and tact to diffuse tense situations; has a style and charm that immediately puts others at ease and disarms hostility.

• Relates well with others.
• Builds constructive and effective relationships.
• Considers and responds appropriately to the needs and feelings of different situations.
• Is tactful, diplomatic and demonstrates consistency and fairness.

Intellectual Acumen
Is intelligent and capable; deals with concepts and complexity comfortably; is good at learning and deciphering new knowledge; able to assimilate new skills independently.

• Demonstrates and is described as someone who is intellectually sharp, agile and capable.
• Handles concepts and complexity comfortably.
• Demonstrates the ability to comfortably shift thinking on a dime.

KNOWLEDGE, SKILLS AND ABILITIES:

• Strong systematic problem solving skills.
• Applies appropriate tools for data analytics, statistics, and data insights reporting.
• Uses advanced skills with data analysis, reporting and presentation tools such as Microsoft Excel (pivot tables, graphing, macros, formulas, linking multiple data sets, etc.).
• Data structures, complex transactional systems structures and reporting.
• Compliance-based reporting methods.
• Process development/ auditability and repeatability and use of Electronic Student Information System software or similar large scale educational student data software systems educational student data management processes and procedures.
• Knows best practices in data management.
• Process documentation and development.
• Ability to learn and use SPSS (Statistical Package for the Social Sciences) software.
• Familiar with legal requirements related to state and federal reporting related to K-12 special education.
• Demonstrated experience working with systems, processes or reporting to ensure legal compliance.
• Detail oriented.
• Coordinate and organize multiple reports to meet deadlines.
• Strong verbal and written communication skills.

DESIRED:

• Knowledge of and previous use of additional data analysis and reporting tools such as SPSS statistical software preferred.
• Familiarity with the State Educational Data System (EDS) and State reporting guidelines.
• SQL programming and data extraction skills.

Qualifications

EDUCATION/EXPERIENCE:

A typical way to obtain the knowledge and abilities would be:

Three (3) years of data analysis and reporting, data management, computer/programming or business experience working with complex business applications and reporting/data analysis tools; experience working in a K-12 education environment; Special Education business processes, systems and compliance reporting preferred; Bachelor's degree in Management Information Systems, Mathematics, Business Administration, or similar field; or equivalent work experience may substitute for the educational requirement on a year-for-year basis; or an equivalent combination of education and experience.

Any equivalent combination of education, experience and training that provides the required knowledge, skills and abilities to perform the work will be considered.

CLEARANCES:
Criminal Justice fingerprint and background check