ABOUT OATH:
The City of New York’s Office of Administrative Trials and Hearings (OATH) is the nation’s largest administrative tribunal, holding more than 250,000 trials and hearings a year. As the City’s central, independent administrative law court, OATH adjudicates a wide range of matters filed by nearly every city agency, board and commission. OATH also houses the Center for Creative Conflict Resolution which provides mediation and restorative justice support to City government agencies and the general public, and the Administrative Judicial Institute, a resource center that provides training, continuing education, research and support services for administrative law judges and hearing officers.
OATH is seeking a highly organized Special Assistant to join the Executive team and help advance OATH’s mission. Reporting directly to the First Deputy Commissioner of Strategic Operations, the ideal candidate will possess strong organizational, customer service, and communication skills.
Responsibilities include, but are not limited to:
- Manage demanding calendars for the Commissioner and Chief Administrative Law Judge (ALJ) and other Executive Office staff;
- Compose and prepare confidential correspondence;
- Arrange travel plans, itineraries, and agendas;
- Work closely with the First Deputy Commissioners to manage and coordinate direct access to Commissioner and Chief ALJ’s time and office;
- Prepare reports and/or special projects, which may include data collection, coordination, final copy preparation and distribution;
- Complete a broad variety of administrative tasks that facilitate the Commissioner and Chief ALJ’s ability to effectively lead the agency;
- Take and organize minutes and notes at meetings to share with the Executive Office staff;
- Support agency-wide projects, including those related to the Agency Engagement Committee;
- Coordinate with internal and external stakeholders and assist with project management;
- Answer, screen, and route telephone calls using appropriate telephone etiquette;
- Organize and manage Commissioner/Chief ALJ’s contacts and support external outreach on behalf of the Executive Office;
- Prepare and coordinate yearly mail and electronic mail correspondence on behalf of the Commissioner and Chief ALJ’s, and
- Keep the Commissioner and Chief ALJ well informed of upcoming commitments and responsibilities, following up appropriately.
CONFIDENTIAL STRATEGY PLANNER - 54750
A baccalaureate degree from an accredited college and two years of satisfactory, full time experience related to the projects and policies to be studied in the particular position.
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
The City of New York is the most iconic and dynamic city on the planet. With a population of more than 8.4 million people, New York is not only the largest city in the United States — it is the academic, cultural, commercial, and financial capital of the world.
City government is filled with opportunities for talented individuals seeking to improve their communities and make a meaningful difference in the lives of their fellow New Yorkers. Every day, the City’s more than 300,000 employees improve infrastructure, provide vital social services, build technology, protect health and safety, and so much more. Join us today at: http://www1.nyc.gov/jobs
The City of New York offers its employees:
• A chance to build the future of this city. New York City government is at the crossroads of where policy, great ideas, city services, and smart urban planning meet the lives and needs of every day New Yorkers.
• Competitive salary and benefits. Hiring packages include a competitive salary, health benefits, various pension plans, employee assistance programs, and individual retirement accounts.
• Diverse career opportunities. As the largest local government in the United States with more than 40 agencies, the City of New York offers a broad spectrum of opportunities — from education, housing development, and public health to sustainability, economic growth, technology, and emergency management.
• Career Satisfaction. As a City employee, you will have the chance to shape the future of New York City and improve the quality of life for your family, neighbors, and fellow New Yorkers.
• Equal Opportunity and Inclusion. The City of New York is an equal opportunity employer that prohibits discriminatory action against City employees and applicants for employment based on their actual or perceived race, color, national origin, ethnicity alienage, citizenship status, gender, religion, creed and all other protected categories.
