Job Description

Title: Special Assistant to the Chief Diversity Officer (Social Media Manager)

Hiring Range: $55,000 to $65,000 (based on experience)

Pay Band: UG

Agency: Office of the Governor

Location: Patrick Henry Building

Agency Website: https://www.diversity.virginia.gov/

Recruitment Type: General Public - G

Job Duties

See special instructions below on attachments needed with application.

Position Summary:

• Serves as the Office’s digital storyteller by capturing content, such as photos and videos, at official engagements to drive public visibility through social media engagement.
• Provides direct support to the Office by managing calendar scheduling, event logistics, constituent services, and administrative operations.
• Serves as staff that may be asked to escort the Chief for official engagements, which may include evenings and weekends, as well as driving responsibilities.

Duties and Responsibilities:

• Supports the Office’s digital footprint by capturing content at official engagements for social media usage and record-keeping purposes.
• Provides driving support for staff and may be asked to escort the Chief at official engagements, which may include evening and weekend events.
• Prepares briefing materials for the Chief to ensure preparedness for official engagements.
• Manages the Chief’s calendar, including processing scheduling requests, coordinating with internal and external stakeholders, managing constituent services, and troubleshooting in a fast-paced environment.
• Coordinates events from ideation to execution, including planning logistics and providing on-site support.
• Manages written communications on behalf of the Office, to include monitoring voicemails, triaging the general mailbox, and tracking constituent correspondence in the constituent relationship management (CRM) system.
• Supports the documenting of official engagement, include outreach activities, to inform strategic planning and reporting requirements.
• Performs other duties as assigned.

Minimum Qualifications

To perform the job successfully, the following competencies should be demonstrated to perform the essential functions of this position.

• Social Media & Communications — The ideal candidate can develop and deploy social media strategies that help to raise the reach of the Office’s digital footprint, including capturing content such as photos and videos, editing photos, producing short-form videos, and developing graphic designs for promotional assets. The candidate can also demonstrate experience with social media platforms (e.g., Instagram, Facebook, YouTube, etc.) and editing software (e.g., Adobe Creative Cloud, Canva, or similar tools) is preferred.
• Photography & Videography — The idea candidate can capture high-quality photographs and videos at official engagements, including the timely editing and posting of images for social media usage, press release, and record-keeping purposes.
• Principal Support — The ideal candidate holds a valid driver’s license with a safe driving record and can transport the Chief to and from official engagements, as needed. The candidate can also serve as the body person and escort to the Chief, including working a flexible schedule with evenings and weekends.
• Scheduling & Calendar Management — The ideal candidate can process and prioritize a high volume of scheduling requests, to include vetting invitations, coordinating with internal and externals stakeholders, and preparing briefing materials for meetings and official engagements.
• Event Planning — The ideal candidate can plan and execute events of varying size and complexity, to include managing logistics, coordinating with vendors and venues, developing guest lists, and organizing on-site operations.
• Administrative Operations — The ideal candidate can draft timely and professional correspondence in response to incoming communications from internal and external stakeholders, including voicemails, general mailboxes, and constituent records via the CRM system. The candidate can also work with informational technology professionals to maintain the Office’s website.
• Confidentiality & Discretion — The ideal candidate can handle sensitive and privileged information with sound judgment and professionalism, to include maintaining the trust of the Chief and other staff across the Office of the Governor and Office of Diversity, Equity, and Inclusion. The candidate also will have experience interacting with government executives, elected officials, and political appointees.

In addition to the above competencies, the ideal candidate will have experience with Microsoft Office Suite, particularly Outlook for calendar management. Also, familiarity with the Commonwealth of Virginia and with the Virginia General Assembly are preferred.

Additional Considerations

There is no teleworking for this position. A valid driver’s license and the ability to work a flexible schedule, including nights and weekends, are required. This is an at-will position appointed by the Governor and the chosen applicant must successfully complete a fingerprint background check. This position is open until filled.

Special Instructions

To be considered, applicants must submit the following:

• Resume: A current resume showing the candidate’s relevant experience in social media and communications, photography and videography, principal support, scheduling and calendar management, evening planning, and administrative operations.
• Cover Letter: A one-page explaining the candidate’s interest in the position and how their experience aligns to the roles and responsibilities.
• Portfolio: A hyperlink or attached document to a portfolio demonstrating the candidate’s experience with photography, videography, graphic design, and social media management – not to exceed five (5) examples.
• Writing Sample: A one-page essay in 12-point Times New Roman using single-spacing in response to the following prompt: The mission of the Office of Diversity, Equity, and Inclusion is to advance enduring access to opportunity for all Virginians. Please describe a campaign concept that would use digital storytelling to communicate the Office’s mission while growing its reach across social media platforms among various audiences across the Commonwealth of Virginia.
• References: Three professional references with their name, title, organization, phone number, and email address, to include the following two (2) categories at minimum: 1. a current or former supervisor and 2. a current or former colleague.

NOTE: The Office of Diversity, Equity, and Inclusion cannot accommodate informational sessions regarding the position. Incomplete applications will not be considered. The position is based in Richmond, Virginia and is not telework eligible. The Office anticipates conducting interviews during the first two weeks of November with a tentative start date for the position of December 10, 2026.

Contact Information

Name: Chief Diversity Officer Office

Email: diversity@governor.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.