About the Office:
The Office of the Bronx Borough President advocates for the Bronx and its residents in matters of policy, planning, public funding, and quality of life. This includes direct engagement with the
Mayor’s Office, City Council, and state and federal agencies. The office plays a vital role in budget reviews, land use recommendations, community board appointments, constituent services, and
policy development. We are committed to equity, civic access, and transparency in public service.
About the Role:
The Special Assistant to the Borough President supports the Borough President’s daily responsibilities and responsiveness, including and not limited to preparing the conference room space(s) for
executive meetings, monitoring and supporting timely arrivals and departures from the office and events for the principal, and performing administrative and clerical duties as needed. The
incumbent assists in calendar management, travel coordination and correspondence.
This position is fast paced, requiring very close attention to detail, and strictest level of confidence and privacy.
Daily responsibilities:
- Operate a multi-line telephone switchboard to answer, screen, and direct incoming calls.
- Greet and assist all visitors, and maintain the appearance of Borough President’s office, conference rooms, and executive suite.
- Receive, sort, and distribute incoming mail, packages, and internal messages.
- Ensure that the Executive suite area is clean, welcoming, and presentable.
- Keep accurate account of the Borough President’s Day with assistance from the scheduling department.
- Perform basic clerical tasks including filing, copying, and data entry.
- Draft documents, memorandums and emails on behalf of the Executive office.
- Other administrative or office-related duties as assigned.
Work Environment
- This is an on-site position located at the Bronx Borough President’s Office.
- Candidates must be able to work standard office hours and occasional evenings, or weekend events as needed.
- The Special Assistant must demonstrate punctuality, accountability, and the ability to handle confidential or sensitive information with care.
SECRETARY TO THE PRESIDENT - 12882
There are no formal education or experience requirements for this position
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
The City of New York is the most iconic and dynamic city on the planet. With a population of more than 8.4 million people, New York is not only the largest city in the United States — it is the academic, cultural, commercial, and financial capital of the world.
City government is filled with opportunities for talented individuals seeking to improve their communities and make a meaningful difference in the lives of their fellow New Yorkers. Every day, the City’s more than 300,000 employees improve infrastructure, provide vital social services, build technology, protect health and safety, and so much more. Join us today at: http://www1.nyc.gov/jobs
The City of New York offers its employees:
• A chance to build the future of this city. New York City government is at the crossroads of where policy, great ideas, city services, and smart urban planning meet the lives and needs of every day New Yorkers.
• Competitive salary and benefits. Hiring packages include a competitive salary, health benefits, various pension plans, employee assistance programs, and individual retirement accounts.
• Diverse career opportunities. As the largest local government in the United States with more than 40 agencies, the City of New York offers a broad spectrum of opportunities — from education, housing development, and public health to sustainability, economic growth, technology, and emergency management.
• Career Satisfaction. As a City employee, you will have the chance to shape the future of New York City and improve the quality of life for your family, neighbors, and fellow New Yorkers.
• Equal Opportunity and Inclusion. The City of New York is an equal opportunity employer that prohibits discriminatory action against City employees and applicants for employment based on their actual or perceived race, color, national origin, ethnicity alienage, citizenship status, gender, religion, creed and all other protected categories.
