JOB TITLE: SPARES COORDINATOR

About This Job:

Q-Sourcing
Limited trading as Q-Sourcing Servtec is a man power management solutions firm
operating in the East African Region in the countries of Uganda, Kenya,
Tanzania, Rwanda, and South Sudan.
On behalf of our client, we are looking for a
competent
,
skilled, and experienced
Spares Coordinator
to work in
Kenya.

Job Summary

The
overall purpose of this role is to manage the inventory, sourcing, and
availability of critical spare parts, tools, and equipment required for the
efficient operation and maintenance of the dairy processing plant. The role
ensures that all technical spares are properly tracked, stored, and issued
promptly through SAP to minimize machine downtime and maintain optimal plant
performance.

DUTIES & RESPONSIBILITIES:

·
Maintain an up-to-date inventory of all technical
spare parts, tools, and critical machine components in SAP.

·
Identify, source, and procure quality spares,
parts, and tools from approved suppliers while ensuring cost efficiency and
quality standards.

·
Coordinate the receipt, inspection, storage, and
issuance of technical spares and parts through SAP.

·
Support maintenance and production teams by
ensuring the right spares are available at the right time to minimize downtime.

·
Maintain an organized and clearly labeled spares
store, ensuring proper cataloging, shelving, and storage based on type,
criticality, and usage frequency.

·
Monitor spare parts usage trends and prepare
re-order plans in SAP to avoid stock outs of critical items.

·
Conduct periodic physical stock counts and
reconcile variances with SAP system reports.

·
Work closely with maintenance teams to understand
equipment technical requirements and plan for long-lead spare parts
proactively.

·
Ensure all obsolete, slow-moving, or redundant
spares are identified, recorded in SAP, and recommendations for disposal or
alternative use are made.

·
Support the
Factory Manager and Maintenance Supervisor with technical insights regarding
equipment spare parts specifications and compatibility.

·
Maintain proper records of spare parts warranties
and follow up on claims or replacements with suppliers when needed.

·
Raise material requisitions, purchase orders, and
spare parts procurement documentation accurately and timely in SAP.

·
Observe and enforce strict compliance to health,
safety, and environmental standards within the stores area.

·
Attend meetings and training sessions as required.

·
Any other responsibilities that may be
assigned to the jobholder by the supervisor from time to time.

KNOWLEDGE,
SKILLS, AND EXPERIENCE:

·
Diploma in
Mechanical Engineering, Mechatronics, Industrial Engineering, Electrical
Engineering, or a related technical field.

·
Specialized
training or certification in Inventory Management, Stores Management, or SAP
system usage.

·
Minimum of
2 years’ hands-on experience in a manufacturing environment managing technical
stores or engineering spares.

·
Mandatory
knowledge and working experience with SAP ERP system (Materials Management
and/or Plant Maintenance modules).

·
Strong
knowledge of mechanical and electrical spare parts, tools, and technical
equipment.

·
Proficiency
in SAP system for inventory management (Material Creation, Goods Receipt,
Issuance, Stock Monitoring, Reporting).

·
Ability to
read and interpret equipment manuals, technical drawings, and spare parts catalogues.

·
Inventory
management skills and experience with ERP stock control systems (SAP MM/PM).

·
Good
negotiation and sourcing skills for spares procurement.

·
Analytical
thinking and problem-solving ability.

·
Strong
organization skills and attention to detail.

·
Ability to
work independently and prioritize workload.

·
Good
communication and teamwork skills.

·
Strong
computer literacy (MS Excel, SAP, Inventory Databases).

·
Awareness
of safety, quality, and regulatory requirements.

·
Ability to
work under pressure with minimal supervision and meet deadlines

·
Analytical thinking and problem-solving skills

Application procedure

Interested and qualified applicants
should submit their applications through the link below.

Note:

Only shortlisted applicants will be contacted.

Q-SOURCING SERVTEC IS AN EQUAL
OPPORTUNITY EMPLOYER. ANY SOLICITATION WILL LEAD TO DISQUALIFICATION.

Requirements

·
Diploma in
Mechanical Engineering, Mechatronics, Industrial Engineering, Electrical
Engineering, or a related technical field.

·
Specialized
training or certification in Inventory Management, Stores Management, or SAP
system usage.

·
Minimum of
2 years’ hands-on experience in a manufacturing environment managing technical
stores or engineering spares.

·
Mandatory
knowledge and working experience with SAP ERP system (Materials Management
and/or Plant Maintenance modules).

·
Strong
knowledge of mechanical and electrical spare parts, tools, and technical
equipment.

·
Proficiency
in SAP system for inventory management (Material Creation, Goods Receipt,
Issuance, Stock Monitoring, Reporting).

·
Ability to
read and interpret equipment manuals, technical drawings, and spare parts catalogues.

·
Inventory
management skills and experience with ERP stock control systems (SAP MM/PM).

·
Good
negotiation and sourcing skills for spares procurement.

·
Analytical
thinking and problem-solving ability.

·
Strong
organization skills and attention to detail.

·
Ability to
work independently and prioritize workload.

·
Good
communication and teamwork skills.

·
Strong
computer literacy (MS Excel, SAP, Inventory Databases).

·
Awareness
of safety, quality, and regulatory requirements.