Job Description

About the Role

The Operations Support team is part of the NOV Aftermarket Spare Parts department. We deliver spare parts to external customers worldwide and support intercompany demands for offshore equipment.

Due to increased workload within our Certification Team, we are looking for a Spare Parts Assistant to support us with documentation, certification administration, and general back-office activities.

This role is ideal for someone who enjoys working in a structured environment, has strong attention to detail, and likes supporting colleagues through administrative and documentation-related tasks.

You will join an experienced and supportive team where thorough onboarding and training will help you succeed in the role.

About NOV

NOV delivers technology-driven solutions to empower the global energy industry. For more than 150 years, NOV has pioneered innovations that improve efficiency, safety, and sustainability across energy operations worldwide.

At NOV, we invest in our people and believe that collaboration, continuous improvement, and technical excellence are key to our success.

What We Offer

• An independent and flexible position in a positive working environment
• Thorough onboarding and support from experienced colleagues
• Flexible working arrangements
• Opportunities for professional development
• A strong professional environment focused on competence building
• The opportunity to work within one of NOV's largest global spare parts organizations
• A collaborative team culture with knowledgeable and supportive colleagues

Key Responsibilities

Core Responsibilities

• Filing, registering, and maintaining certification and supplier documentation
• Verifying incoming documents and ensuring records are accurate and up to date
• Supporting the Certification Team with documentation administration
• Following up on missing documentation from vendors and internal stakeholders
• Managing documentation received through portals, emails, and internal systems
• Maintaining records across multiple business systems
• Assisting with the issuance of Spare Parts Catalogs to customers
• Providing general administrative and back-office support

Additional Responsibilities

• Supporting continuous improvement of documentation processes
• Assisting colleagues across the Operations Support department when required
• Contributing to efficient handling of customer and internal requests

Qualifications & Skills

Essential Qualifications

• Previous experience from administrative, office support, documentation, logistics, or similar role
• Fluent Norwegian and English, both written and spoken
• Good knowledge of Microsoft Office applications, including Outlook, Word, and Excel
• Ability to work efficiently across multiple systems and applications
• Strong organizational skills and attention to detail
• Ability to work independently and take ownership of assigned tasks

Desired Qualifications

• Experience working with ERP systems
• Experience with documentation control or certification processes
• Experience from supply chain, logistics, manufacturing, or oil and gas environments
• Experience handling customer or vendor communication

Soft Skills

We believe the right person for this role is:

• Structured and organized
• Self-driven and proactive
• Service-minded and collaborative
• Flexible and willing to learn
• Quality-conscious with strong attention to detail
• Able to manage priorities in a busy environment
• A positive and reliable team player

Why Join Us?

Join our Global Family:

We offer an inspiring place to work with great opportunities to develop your skills and build your career within NOV. You will become part of a professional culture where dedicated colleagues work together to achieve common goals and support each other's success.

At NOV, you will have the opportunity to learn, grow, and contribute to a business that supports customers worldwide.

NOV is a leading provider of technology, equipment, and services to the global energy industry. Since 1862, NOV has pioneered innovations that improve efficiency, safety, and sustainability across global operations.

NOV powers the industry that powers the world.

Every day, the oil and gas industry’s best minds put more than 150 years of experience to work to help our customers achieve lasting success.

We Power the Industry that Powers the World
Throughout every region in the world and across every area of drilling and production, our family of companies has provided the technical expertise, advanced equipment, and operational support necessary for success—now and in the future.

Global Family
We are a global family of thousands of individuals, working as one team to create a lasting impact for ourselves, our customers, and the communities where we live and work.

Purposeful Innovation
Through purposeful business innovation, product creation, and service delivery, we are driven to power the industry that powers the world better.

Service Above All
This drives us to anticipate our customers’ needs and work with them to deliver the finest products and services on time and on budget.