Job Description

We are seeking a highly skilled and proactive Executive Assistant to support company leadership across marketing, operations, and executive administration. This is a high-impact role requiring someone who can anticipate needs, manage multiple priorities, and execute a variety of technical and creative tasks with minimal supervision.

The ideal candidate is fluent in both English and Spanish, has experience with video editing, and is proficient in GoHighLevel, including building funnels, landing pages, and marketing automations. This individual will serve as a trusted right hand to the executive team while helping execute key marketing initiatives and maintaining operational efficiency.

Requirements

Key Responsibilities:

Executive Support

• Manage executive calendars, appointments, meetings, and travel arrangements.
• Prioritize tasks, organize projects, and ensure deadlines are met.
• Prepare reports, presentations, and other executive documents.
• Coordinate communication with clients, partners, and internal team members.
• Handle confidential information with professionalism and discretion.

Marketing & Content Creation

• Edit and produce high-quality video content for marketing, social media, and internal communications.
• Create graphics and assist with digital marketing campaigns when needed.
• Organize and manage digital assets, media libraries, and content calendars.

GoHighLevel Management

• Build and maintain GoHighLevel funnels and landing pages.
• Create and optimize marketing automations and workflows.
• Manage forms, surveys, calendars, pipelines, and CRM data.
• Troubleshoot and improve existing GoHighLevel systems.

Administrative & Operational Support

• Assist with project coordination across multiple departments.
• Track ongoing initiatives and follow up to ensure completion.
• Research vendors, software, and business solutions as requested.
• Develop and improve internal processes and documentation.

Qualifications & Skills:

• Fluent in both English and Spanish (written and verbal).
• Proven experience as an Executive Assistant or similar high-level administrative role.
• Experience editing videos using professional editing software.
• Strong working knowledge of GoHighLevel, including funnels, landing pages, and automation.
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• High attention to detail and ability to manage multiple priorities simultaneously.
• Self-starter who thrives with minimal supervision.
• Ability to maintain confidentiality and handle sensitive business information.
• Experience supporting entrepreneurs, executives, or fast-growing businesses is highly preferred.

Preferred Skills

• Experience with Canva, Adobe Creative Suite, CapCut, or similar creative tools.
• Knowledge of CRM systems and digital marketing best practices.
• Familiarity with AI productivity tools and automation platforms.
• Basic understanding of social media marketing and content strategy.

Benefits

• Paid training
• Work from home
  

Schedule:

• 40 hours per week
• Monday to Friday
• Night shift