Job Description

Serve as a strategic liaison between the Capital Projects department and the Facilities team, coordinating space planning, personnel movements, and material relocation to ensure operational continuity and efficient space utilization during construction, renovation, and reconfiguration projects.

Main Responsibilities:
Coordination between Capital Projects and Facilities

• Act as the single point of contact between both departments for all matters related to space planning.
• Facilitate two-way communication and ensure alignment of objectives and schedules.
• Participate in project planning meetings and status updates.
• Identify and resolve resource, space, or schedule conflicts between initiatives.

Movement Planning and Coordination

• Develop detailed plans for relocating personnel between areas, considering operational needs and project schedules.
• Coordinate the movement of furniture, equipment, and materials during construction or renovation phases.
• Create and maintain move schedules synchronized with project milestones.
• Minimize operational disruptions through strategic, phased move planning.

Space Planning Management

• Analyze current and projected space requirements for different areas and departments.
• Develop layouts and spatial configurations that optimize functionality and operational flow.
• Create technical documentation, including floor plans, space allocations, and specifications.
• Ensure compliance. adhering to building codes, safety regulations, and corporate standards

Logistics Coordination

• Manage inventories of furniture and equipment available for reassignment
• Coordinate with external vendors for material moves, temporary storage, and disposal
• Oversee the packing, labeling, and secure transport of equipment and documents
• Verify that destination areas are ready before executing moves

Key Deliverables:

• Updated space planning drawings for all managed areas
• Detailed schedules of movements coordinated with project timelines
• Documentation of layouts and spatial allocations
• Regular communication to stakeholders regarding planned changes and movements

Requirements:

Education and Professional Experience

• University degree in Engineering, Business Administration, Architecture, Interior Design, or a related field
• Demonstrable experience in space planning, facilities management, or coordination
• Experience working on projects or renovations

Technical Skills

• Proficiency in design software: AutoCAD, Revit, SketchUp, or similar platforms
• Ability to read and interpret architectural drawings, layouts, and technical specifications

Interpersonal Skills

• Excellent verbal and written communication skills in English/Spanish/both
• Proven ability to manage multiple stakeholders and simultaneous priorities
• Ability to resolve conflicts and find pragmatic solutions
• Attention to detail with a focus on meeting deadlines

Work Methodology

• Full time job
• Full On site assignment
• Location: Juncos, PR
• Type of industry: Pharmaceutical
• Administrative shift. Flexibility to work occasional weekends is required during critical phases of relocations or projects. These requirements will be communicated with reasonable advance notice.
• Work environment: Combination of office work for planning/coordination and frequent visits to construction areas, requiring the use of personal protective equipment (PPE) when necessary.
• Initial contract term: 6 months; with extensions every 6 months for up to 2+ years of project
• First contract classification: professional services