Job Description

Posting number: 26EED539TF041

Department: Environment and Energy

Division: Solid Waste Admin

Job classification: Office Specialist, Principal

Posting type: Open

Categories: Administration, Office and Administrative Support

Summary

Hennepin County's Environment and Energy Department is seeking a Solid Waste Office Specialist to support the Solid Waste and Energy Division. This dynamic role combines organization, coordination, and communication, with responsibilities ranging from preparing reports and presentations to managing meetings and maintaining critical records that support the county’s environmental goals.

Location and hours:

This position is hybrid and will be performed both on-site at the Hennepin County Environment and Energy Department, 625 Fourth Avenue South, Suite 900, Minneapolis, MN 55415, and remote as job duties require. Work hours will be Monday through Friday, with typical hours of 8 a.m. to 4:30 p.m. While this position is designated as hybrid, based on current requirements hires must reside in or relocate to Minnesota or Wisconsin. New Employee Orientation (NEO) for all new benefit-earning employees is in-person in downtown Minneapolis. Details about NEO will be provided upon hire.

About this position types:

This is a full-time, benefit earning position. You must be a current regular or probationary employee of Hennepin County to apply for this position. Note: Limited duration employees are not eligible.

This position is internally classified as an Office Specialist, Principal.

Click here to view the job classification specification.

In this position, you will:

• Create requisitions, monitor, update and close purchase orders in APEX, route and process Account Payable (AP) invoices for payments, reconcile monthly/weekly invoices from vendors with scale tickets, and backup documentation.
• Develop a working relationship with vendors for investigating billing and payment issues.
• Prepare monthly reports, hauler reports, vendor reports, review/resolve hauler disputes with scale records, video camera records. Verify transactions in scale software, truck records, trends, reporting, and reconciliation with billing system, etc.
• Prepare reports related to problem waste materials, and special fees.
• Monitor Hauler hotline and email and respond to haulers requests.
• Fill out Recycling and Waste Reduction Literature orders.
• Process mail, filing, answer telephone calls from the public and provide backup to front desk receptionist.

Need to have:

• One of the following:
• Three or more years or more of office clerical experience.
• 30 months or more of office clerical experience and completion of the Office Specialist Pathway Training program.
• Related education and/or experience to total three years.

Nice to have:

• Experience:
• Processing purchase orders, invoices, payments, and employee reimbursements with accuracy and attention to detail.
• Creating professional correspondence, reports, lists, presentations, and other business documents that support organizational success.
• Utilizing Microsoft Office applications, including Excel, Outlook, and Word, to manage workflows and produce high-quality work.
• Coordinating meetings, preparing agendas, and documenting key discussions through clear and effective meeting minutes.
• Organizing and maintaining files while supporting data collection, analysis, assessment, and evaluation efforts.
• Ability to:
• Serve and support staff using various communication methods, while giving clear and concise information and/or direction.
• Handle multiple complex and simultaneous tasks by setting priorities to meet deadlines.
• Establish and maintain working relationships with staff, business partners, and leadership.
• Work independently and as part of a growing team.
• Build trust and communicate with team members in order to fully meet their needs.

About the department:

The Environment and Energy department protects and preserves the environment to enhance the quality of life for current and future generations. We engage communities to develop and enact sustainable solutions. We focus on reducing and responsibly managing waste, protecting and preserving ecosystems, delivering clean energy and promoting environmental stewardship.

About Hennepin County:

Hennepin is the largest county government organization in Minnesota. Our employees work every day to improve the health, safety and quality of life for our residents and communities. All of our jobs align with our mission to serve residents through transformative services that eliminate disparities, eliminate inequities, and create opportunity for all and our vision of a community where all people are healthy, all people are valued, and all people thrive.

Our employees receive a combination of competitive benefits and positive workplace culture not found at other organizations. This includes meaningful work that impacts our community, competitive pay, work-life balance, a variety of benefits and opportunities to grow. Learn more at The Bridge (login as Guest).

Hennepin County envisions an organization where our commitment to diversity and the elimination of disparities is fundamental in providing excellent service to our community.

Your future. Made here.

This posting may be used to fill current and future vacancies.

Watch this video for application best practices and tips.

Invitations to interview will be based upon an assessment of education and experience. Final candidates may be required to complete a background check.

If you have any questions, please contact:

Talent Acquisition division

Hennepin County Human Resources department

Submit a request at hennepin.us/ask-hr or 612-348-7855

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