Job Description

Position: Estate Manager
Reports To: Chief of Staff (potential for direct Principal reporting)
Location: San Francisco, CA
Schedule: Full-time, On-site
Compensation: $200,000$250,000 (DOE) + full benefits

About the Role

An esteemed San Francisco family seeks a world-class Estate Manager to orchestrate seamless daily operation and smart systems within their 6,000 sq ft primary residence. The right candidate values privacy, calm efficiency, child safety, and conscious leadership, ensuring an environment that supports the family's sanctuary-like lifestyle with minimal staff visibility.

Key Responsibilities

• Oversee all residence operations ensuring optimal standards of safety, simplicity, and sophistication
• Lead, develop, and inspire a lean team (Household Manager, Operations, EA, Chef, Nanny)
• Deploy and optimize advanced management systems (Asana, Slack, Lutron, 1Password)
• Implement and uphold strict confidentiality and privacy protocols
• Manage and support age-appropriate child safety practices; plan and coordinate family routines/activities
• Direct residence and event projects with precise planning, execution, and process documentation (SOPs)
• Serve as communication hub: liaise with Chief of Staff, filter updates via Slack and urgent texting
• Negotiate and manage vendors/contractors to align with luxury service and family values
• Oversee household budgets, expenses, financial reporting, and cost optimization
• Deliver understated, high-touch event coordination with invisible service style

Must-Have Skills & Experience

• Minimum 8 years managing sophisticated UHNW private households or equivalent estates
• Deep experience with lean teams and high standards in low-key, high-profile residences
• Advanced expertise in management/ops software (Asana, Slack, Lutron, 1Password, etc.)
• Demonstrated success in privacy protection, confidentiality, and discretion
• Experience implementing child safety, non-toxic protocols, and creating safe family environments
• Exceptional project management, organization, and leadership skills
• Proven financial acumen: budgeting, negotiation, reporting, and cost control
• Outstanding written, verbal, and digital communication abilities
• History of process optimization, systems creation, and seamless, invisible household management

Preferred Qualifications

• Track record running premier estates with children in residence
• Direct experience reporting to Chief of Staff or ultra-high-net-worth principals
• Comfort with small, high-performing teams versus large household staffs
• Strong vendor/contractor relationships and negotiation experience

Ideal Profile (Score 910 Candidates)

• 8+ years in top-tier estate management, with proven expertise in privacy, confidentiality, and tech-forward operations
• Excellent with digital platforms, proactive issue-resolution, and process creation for invisible efficiency
• Child-safety and well-being as a core value; sensitive to family needs, schedules, and preferences
• Calm, emotionally intelligent leader who builds trust and unwavering discretion
• A natural orchestrator who thrives with high expectations but minimal oversight

Benefits

• $200,000$250,000 base salary (commensurate with experience)
• 100% employer-paid health/dental/vision insurance (for employee + dependents)
• 401(k) plan with 6% company match
• 10 days PTO, comprehensive holidays, sick leave
• Professional growth opportunities; work life balance including weekend swap options