Job Description

Job Posting Title

Size and Weights Permit Clerk

Agency

345 DEPARTMENT OF TRANSPORTATION

Supervisory Organization

Director - General Counsel - Assistant General Counsel - Permits Office

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Full time

Job Type

Regular

Compensation

$54,000

Why You’ll Love Working Here:

• Our benefits go beyond the basics, offering annual benefit allowances, a variety of health, dental, and vision plan options, paid annual and sick leave that rolls over each year, 11 paid holidays, robust retirement savings plans, and an EAP & wellness program to support you every step of the way.

Annual Benefit Allowance:

• The benefits allowance covers up to $20,538.24 for employees and their dependents to enroll in benefits.

Comprehensive Insurance Plans:

• The State offers several different medical, dental, and vision plans to better fit your needs. Including options to enroll in a Health Savings Account (HSA) or a Flexible Spending Accounts (FSA).

Retirement Savings Plans:

• Pathfinder Defined Contribution Plan available to employees who began State employment after November 1st, 2015.

• Employer matches 6% with an employee contribution of 4.5%.

• Employer matches 7% with an employee contribution of 7% or above.

• OPERS Defined Benefit Plan available to returning employees who were previously enrolled in OPERS.

Annual & Sick Leave (PTO):

• 15 days accrued annually during the first 1–5 years of service.

• 18 days accrued annually for 5–10 years of service.

• 20 days accrued annually for 10–20 years of service.

• 25 days accrued annually for over 20 years of service.

• Sick leave: Accrued at 15 days per year

Paid Holidays:

• 11 paid holidays per year

Longevity Pay:

• Longevity payments are paid annually to eligible State employees with a minimum of 2 years of State service.

Employee Assistance Program (EAP):

• EAP is a cooperative effort between employees and administration to help employees gain access to professional services in resolving personal problems.

Position TitleSize and Weights Permit Clerk

DepartmentPermits Office

Division9

Reports toTransportation Specialist IV

Location200 NE 21st Street, OKC, OK 73105
FLSA Status Non- Exempt

Positions in this job family are assigned responsibilities related to providing professional and technical services and assistance to commercial transportation operations for registrants/carriers both in the United States and internationally.

This position will analyze information presented by carriers to determine the registrants/carrier’s load and provide assistance in interpreting and applying current laws, policies, and procedures for safe travel through the state of Oklahoma.

Typical Functions/Responsibilities

• Be available to accept calls from registrants/carriers to provide customer service and help as needed by the registrants/carriers and has the ability to properly answer inquiries or direct the customer to the proper authority as related to various state and federal laws/statues and/or rules/regulations.
• Must show the ability to generate the proper permit, determine and collect the correct Oversize and/or Overweight fees for issued permits via cash, surety bond account, or credit card.
• Ability to navigate efficiently and correctly through the permit software program and route permits with special circumstances to the proper employee in the division. ie: supervisors, heavy weight specialist, restriction manager, escort specialist, etc.
• Prepare correspondence, reports, and other materials related to registrant/carriers needs
• Maintain various records and correspondence related to registrants/carriers as needed
• Responsible for ensuring that maps, construction lists, and rules and regulations are up to date and reflect the most current information
• Has the ability to properly answer inquiries from the public, or direct the public to the proper authority as related to various state and federal laws/statues and/or rules/regulations.
• Review, audit, and edit forms to verify computations, completeness and status; resolves invalid information and responds to registrants’/carriers’ inquiries on a full range of registrations, applications, insurance requirements, federal requirements, explains the provisions of various registrations, license or certificate laws.
• Verify complete applications and requirements needed for the registrant/carrier to be approved to apply for permit.
• Coordinates with other divisions, sections, or agencies as needed to clarify policies and procedures, determine status of individual accounts, issue clearances, and resolve problems; routes requests for materials, publications, or information to appropriate units for processing.

Key Competencies

• Strong, professional verbal and written communication skills
• Strong problem-solving skills
• Adequate computer skills, including Microsoft Office products, OkiePros, Permit Software, and other programs as needed or assigned
• Ability to work in an inbound call center environment
• Ability to work with and maintain good working relationships both internally and externally
• Knowledge of basic accounting methods and principles
• Knowledge of various registrant/carrier registration process and procedures
• Ability to learn and apply the state, agency, and federal laws, regulations, and policies governing interstate and instrastate motor carriers,
• Ability to interpret furnished maps and charts to accurately route oversize and/or overweight loads
• General knowledge of business practices related to state and federal regulations, business documents and records to verify compliance with properly operating a business

Education and Experience

Education and Experience requirements at this level consist of a bachelor’s degree in accounting, business, public administration or a closely related field plus one additional year of qualifying experience.; or an equivalent combination of education and experience, substituting one year of experience in accounting, bookkeeping, tax revenue, apportioned vehicle registration, customer service, auditing, or closely related work for each year of the required education plus one additional year of qualifying experience. One year of qualifying experience in customer service, auditing, or a closely related field.

Special Requirements

This position may be required to specialize in one or more of the following:

• Front Desk Representative
• Heavy Haul Permit Specialist for Superloads
• Escort Specialist
• Restriction Manager
• field CAR who is responsible for doing the banking for their office

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub

If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information:

Agency Contact