Job Description

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Shaping the future of real estate for a better world

At JLL, we see a Brighter Way™ forward for our clients, our people, our planet and our communities. With more than 200 years of real estate expertise, we continue to redefine how workplaces, assets and facilities are managed through innovation, collaboration and operational excellence.

What this opportunity involves

JLL is seeking a Site Transition and Security Assets Specialist to join our Client Account team within JLL Work Dynamics.

This is a unique opportunity to play a pivotal role supporting one of Australia's leading corporate property portfolios. Operating within a hybrid embedded JLL/Client environment, you will be responsible for ensuring new sites are seamlessly integrated into the portfolio, vacated sites are effectively decommissioned, and critical security assets remain compliant, operational and accurately maintained.

Reporting directly to the JLL Asset Manager and working closely with Sustainability, Engineering, Facilities Management and Project Delivery teams, you will have the opportunity to influence operational readiness, asset governance and service delivery outcomes across the portfolio.

This role offers exposure to multiple disciplines including:

• Asset Management
• Security Systems Management
• Property Operations
• Facilities Services
• Utility Vendor Management
• Site Mobilisation and Decommissioning
• Operational Readiness
• Data and Systems Governance

You will be trusted to take ownership of key processes, engage with senior stakeholders and drive successful outcomes from planning through to operational handover.

Key Responsibilities

Site Transition Management

• Lead the coordination of property onboarding and offboarding activities.
• Manage transition workflows to ensure all operational, service and asset requirements are completed on time.
• Coordinate engagement with property managers, facility managers, project teams, contractors and other stakeholders.
• Ensure all documentation, asset records, contracts and data are completed accurately and maintained within relevant systems.
• Act as a central point of coordination to ensure seamless transitions with minimal operational disruption.

New Site Integration

• Coordinate the establishment of utility services including electricity, gas, water and other essential operational services.
• Ensure maintenance contracts, cleaning services, waste management and security systems are established and operational prior to site occupation.
• Work closely with JLL project teams and Client stakeholders to facilitate smooth handover from project delivery into business-as-usual operations.
• Drive operational readiness activities to ensure sites are fully prepared for occupation.

Site Exit Management

• Manage the orderly decommissioning of vacated sites.
• Ensure compliance with lease obligations, contractual requirements and Client standards.
• Coordinate service disconnections, vendor exits and asset disposition activities.

Vendor and Stakeholder Management

• Build strong relationships with utility providers, service partners and internal stakeholders.
• Collaborate across JLL and Client teams to deliver efficient and effective outcomes.
• Resolve service issues, utility account discrepancies and operational challenges through proactive engagement and problem-solving.

Utility Vendor Management

• Act as a key stakeholder for utility account administration and governance.
• Coordinate account setup, issue resolution and ongoing vendor engagement for electricity, gas, water and diesel services.
• Support continuous improvement opportunities within utility management processes.

Security Asset Management

• Maintain accurate and compliant security asset records within Corrigo.
• Manage preventative maintenance programs for security systems including access control, CCTV, alarm and intrusion detection systems.
• Monitor asset performance and lifecycle requirements, identifying opportunities for replacement, enhancement or optimisation.
• Coordinate security vendors to ensure service levels, maintenance obligations and operational standards are consistently achieved.
• Support security asset governance and reporting across the portfolio.

What We're Looking For

We are looking for a highly organised and solutions-focused professional who enjoys ownership, stakeholder engagement and driving outcomes across multiple workstreams.

Experience

• Minimum three years' experience in facilities & asset management, vendor management, site mobilisation or a related field. Property operations and building services experiences are highly regarded.
• Demonstrated experience managing service providers, contractors and vendor relationships.
• Experience working with CMMS platforms, with Corrigo experience highly desirable.
• Understanding of utility connection and disconnection processes.
• Experience coordinating multiple stakeholders and competing priorities.

Skills and Attributes

• Strong analytical and problem-solving capabilities.
• Exceptional attention to detail and data accuracy.
• Strong written and verbal communication skills.
• Ability to build trusted relationships with diverse stakeholders.
• Highly organised with excellent planning and prioritisation skills.
• Self-motivated and capable of working autonomously while contributing to a collaborative team environment.
• Advanced Microsoft Office skills, particularly Excel, including data analysis, formulas and PivotTables.

Ideal Backgrounds

Candidates may come from a variety of disciplines, including:

• Facilities Management
• Asset Management
• Property Operations
• Workplace Services
• Building Services
• Engineering Support
• Security Systems Coordination
• Site Transition and Mobilisation

Why Join JLL?

At JLL, you'll be part of a global organisation recognised as a leader in commercial real estate and workplace management.

In addition to working with experienced professionals across Asset Management, Engineering, Sustainability and Workplace Operations, you'll have access to:

• Career development and progression opportunities
• Exposure to large-scale portfolios and complex operational environments
• Employee discounts across fitness, wellbeing and lifestyle brands
• 18 weeks paid parental leave
• Private health insurance discounts
• Active social club
• Employee Assistance Program
• Novated leasing options for EV vehicles
• Paid volunteer leave
• Premium office environments

What You Can Expect From Us

JLL is committed to creating an inclusive workplace where everyone can thrive. We celebrate diversity and actively support people from all backgrounds, experiences and communities. We are proud to be recognised among the World's Most Ethical Companies and welcome applications from all suitably qualified candidates, including Aboriginal and Torres Strait Islander peoples, veterans, people with disability and members of the LGBTQ+ community.

Apply Today

If you're looking for a role that combines asset management, operational readiness, stakeholder engagement and portfolio-wide impact, we'd love to hear from you.

Apply now quoting reference REQ538086

Location:

On-site –Sydney, NSW

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.