Job Description

POSITION: Site Coordinator, Extended Day 21st Century Community Learning Centers (21st CCLC)

LOCATION: Marlinton Middle School

CLASSIFICATION: Professional

REPORTS TO: Director of Federal Programs and District Coordinator for 21st Century Community Learning Centers

COMPENSATION: $25.00 per hour

TERM OF EMPLOYMENT: Beginning with the 2026-2027 Learning Beyond the Bell / 21st Century Community Learning Centers (21st CCLC) Program and continuing through the summer component of the grant program.

School-Year Schedule: Monday through Thursday, up to three (3) hours per day after school.

Summer Schedule: Dates and hours will be determined based on student enrollment, funding availability, and program needs.

PROGRAM OVERVIEW

The 21st Century Community Learning Centers (21st CCLC) Program is designed to support and extend learning opportunities for K-12 students beyond the regular instructional day. The program provides academic enrichment opportunities to help students meet state and local standards in core academic subjects, offers enrichment activities that complement the regular academic program, and supports parents and families through literacy and other educational services.

The Site Coordinator is responsible for the daily operation, implementation, and oversight of the 21st Century Community Learning Centers Extended Day Program at the assigned school site. The coordinator works collaboratively with district administrators, school personnel, community partners, families, and program staff to ensure high-quality academic and enrichment opportunities for participating students. The Site Coordinator monitors program effectiveness, maintains compliance with grant requirements, manages records and reporting, supports staff, and promotes student participation and success.

QUALIFICATIONS

• Minimum Bachelor's Degree from an accredited institution in Education, Social Work, Counseling, Psychology, Recreation, or a related educational field.
• Valid West Virginia Teaching Certificate.
• Meet minimum standards for certification as established by West Virginia Board of Education Policy 5202 and the qualifications outlined in WV Code §18A-4-7a.
• Criminal background check conducted pursuant to WV Code §18A-3-10 and applicable state requirements.
• Experience working with middle or secondary school students and staff preferred.
  

ADDITIONAL MINIMUM REQUIREMENTS

• Applicants who have recent unsatisfactory evaluations will not be considered eligible for consideration.
• Applicants who demonstrate unsatisfactory interview performance are not eligible for consideration.
• Applicants who receive unfavorable reference recommendations will not be eligible for consideration.
• Applicants who have been dismissed or who have had their contracts non-renewed for cause by another school district are not eligible for consideration.
  

ESSENTIAL DUTIES AND RESPONSIBILITIES

Program Coordination and Management

• Coordinate the implementation of curriculum, instruction, assessment, and enrichment activities for the Extended Day Program.
• Collaborate with the District 21st CCLC Coordinator, school administrators, teachers, and support staff to ensure program goals and objectives are achieved.
• Monitor program effectiveness and adjust offerings to address student needs and improve outcomes.
• Facilitate the development and implementation of lesson plans, enrichment activities, and student programming.
• Maintain a safe, supportive, and engaging learning environment for all participants.
  

Staff Supervision and Support

• Coordinate the work of site instructors and support personnel.
• Assist with site instructor agreements, scheduling, and assignment of duties.
• Monitor staff attendance, timesheets, and payroll documentation.
• Provide guidance and support to program staff to ensure successful implementation of activities and services.
  

Student Services and Data Management

• Monitor and maintain student attendance records and participation data.
• Collect, organize, and enter student demographic, assessment, and attendance information into required databases.
• Evaluate student performance and program participation data to identify and recruit students who may benefit from services.
• Coordinate registration and enrollment processes for participating students.
• Monitor student behavior and development and communicate concerns as appropriate.
  

Compliance and Safety

• Ensure compliance with all federal, state, county, and grant requirements.
• Implement and monitor procedures related to student supervision, transportation, facility use, emergency preparedness, student dismissal, and program operations.
• Coordinate fire drills and develop emergency response procedures for after-school programming.
• Maintain required documentation, records, and reports for grant compliance and program monitoring.
  

Family and Community Engagement

• Serve as a liaison among school personnel, families, community organizations, and other stakeholders.
• Foster partnerships that enhance program offerings and student opportunities.
• Coordinate communication and outreach efforts to promote program participation and family engagement.
• Collect, distribute, and analyze surveys and other stakeholder feedback to assess program impact and identify areas for improvement.
  

Budget and Resource Management

• Assist in the management of the program budget.
• Track expenditures and monitor the use of program resources.
• Identify needs for materials, supplies, and equipment.
• Submit receipts, purchase documentation, and related financial records to the district 21st CCLC team.
  

Professional Responsibilities

• Maintain confidentiality of student and personnel information.
• Adhere to all West Virginia Board of Education policies and Pocahontas County Board of Education policies and procedures.
• Participate in required meetings, trainings, and professional development activities.
• Demonstrate professionalism, reliability, and effective communication skills.
• Perform other duties as assigned by the Director of Federal Programs, District 21st CCLC Coordinator, Principal, Superintendent, or designee.
  

KNOWLEDGE, SKILLS, AND ABILITIES

The successful candidate shall demonstrate the ability to:

• Apply principles of program and project management.
• Provide leadership and motivate program staff.
• Collect, organize, analyze, and utilize student data for decision-making.
• Evaluate program effectiveness and identify areas for improvement.
• Apply sound budgeting and resource management practices.
• Utilize supervisory and organizational techniques.
• Operate computer hardware and software applications necessary for program administration.
• Understand district finance, payroll, and personnel procedures.
• Support instructional programming designed to improve student achievement.
• Communicate effectively with students, families, staff, administrators, and community partners.

PHYSICAL DEMANDS
The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to reach, stand, walk, lift, grasp, write, talk, hear, see, use technology such as computers and multimedia equipment, and use repetitive motions. While performing the duties of this job, the employee may frequently lift and/or move at least 50 pounds of materials. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, the ability to adjust focus. The position requires the individual to meet multiple demands from several people and interact with the public and other staff members.

WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Most commonly, the educational setting is indoors. The noise level in the work environment is low to moderate.

The information contained in the job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of duties performed by this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned by the Superintendent or his/her designee.

TO APPLY:
Pocahontas County Schools only accepts bids electronically for all jobs. However, if you need assistance with your application, please contact the Pocahontas County Schools Board of Education office at (304) 799-4505. You may apply online directly from the WVDE website, or from our district website at https://boe.pocahontas.k12.wv.us/page/employment To be considered for any position, bids must be submitted by the bid closing time on the last day of the posting for the desired position. All bids are posted a minimum of five business days.

Equal Opportunity Employer
Pocahontas County Schools will grant equal employment opportunity to all persons, regardless of race, religion, color, sex, national origin, age, or handicap, and there will be no discrimination based on these factors in the salary, promotion, demotion, or termination of any employee. Any discrimination concerns should be directed in writing to the Personnel Director, Pocahontas County Schools, 404 Old Buckeye Rd, Buckeye, WV 24924.