Invision HR

Site Administrator- Petrochemical Oil & Gas Industry

Invision HR  •  Cape Town, ZA (Onsite)  •  3 months ago
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Job Description

We are looking for a highly organised and detail-oriented Site Administrator to support the Construction Manager and site operations team.

This role plays a key part in ensuring smooth administrative, procurement, and HR support functions on site while maintaining compliance with ISO standards and HSE protocols.

The successful candidate will ensure efficient recordkeeping, procurement coordination, staff documentation management, and overall administrative control of site activities.

Department: Projects

Reporting to: Construction Manager

Position Type: Fixed Term Contract

Occupational Level: Intermediate / Supervisory Support

Location: Site-Based / Cape Town

Key Responsibilities

Site Administration

  • Provide full administrative support to the Construction Manager
  • Maintain accurate filing systems and project documentation
  • Prepare reports, correspondence, and site-related documents
  • Track site attendance, incidents, and daily work progress
  • Maintain records for audits and inspections
  • Ensure documentation is ISO and HSE compliant

Procurement & Logistics

  • Perform procurement activities under supervision
  • Coordinate logistics and delivery of materials
  • Manage office supplies and site administrative resources

HR & Compliance Support

  • Assist with employee attendance tracking
  • Maintain induction records and staff documentation
  • Support employee coordination and compliance processes
  • Ensure alignment with ISO 45001 and ISO 14001 standards (where applicable)

Communication & Reporting

  • Communicate project updates and administrative requirements
  • Report hazards, non-conformances, and deviations
  • Support coordination between Construction, Mechanical, QA/QC, HSE and HR teams

Requirements

Minimum Requirements

Qualifications

  • Matric / Grade 12 / National Senior Certificate
  • Diploma in Administration or Construction Management (advantageous)

T raining & Certifications (Advantageous)

  • Legal Liability
  • Risk Assessment
  • Incident Investigation
  • Permit-to-Work Systems
  • Working at Heights
  • Confined Space Entry
  • Knowledge of ISO 45001 and ISO 14001

Licensing

  • Valid driver’s license
Invision HR

About Invision HR

🌐 Welcome to Invision HR: Your People Centric Partner!

- We guide individuals to Invision a future where 'work' and 'life' are uniquely designed to achieve ultimate flow and prosperity.

- We support Business Owners by Invision'ing a future where their business thrives, people flourish, and systems work seamlessly.

🚀 Our Passionate Mission

At Invision HR, we're on a mission to simplify and elevate the Human Capital experience, for employees and businesses.

Our dedicated team is driven by a passion for people, behavioural insights and tapping potential!

We focus on unique and holistic solutions with straightforward tools, digestible information, and scalable results.

🦾 Empowering Individuals

We believe in empowering you to better understand yourself or your business, paving the way for a brighter future.

We are Industrial / Organisational Psychologists, and Human Capital Experts, looking to build a future where the world of work aligns with your passions and purpose.

🤝 Building Businesses for Sustainable Success

Our approach is more than just HR – it's about weaving together the fabric of a business in a way that uniquely suits the psychology of people at work.

Integrating Business and People in a particular manner allows us to construct a reality which better aligns to an organisation that flourishes in the future.

Join us in the journey towards Invision'ing HR in a way that leaves a profound impact on all businesses, and all people for a better, brighter future. 🌱

#InvisionHR #HumanResources #OrganisationalPsychology #BusinessSolutions

Industry
Consulting & Advisory
Company Size
1-10 employees
Headquarters
Cape Town, ZA
Year Founded
2021
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