Site AdministratorThe Site Administrator provides day-to-day administrative and operational support to the project team on hydroelectric unit overhaul projects. Working closely with project managers, superintendents, field teams and corporate departments, this role helps ensure site activities, documentation and workforce requirements are coordinated efficiently and accurately.
This is a site based role, located 6 hours north of Sudbury in Kipling, Ontario
Provide administrative support to the project team, including correspondence, reports, presentations, meeting coordination and document preparation.
Maintain accurate project files, employee records, site documentation, contact lists and electronic filing systems.
Support employee onboarding and offboarding, including site orientation, access requirements, training records and collection of required documentation.
Coordinate timesheets, payroll information, living-out allowance documentation, expense reports and other workforce-related records.
Assist with travel, accommodations, site access, office supplies, courier services and general site logistics.
Prepare meeting agendas, record minutes, track action items and follow up with responsible team members.
Support procurement and accounts payable activities, including purchase requisitions, purchase orders, packing slips and invoice coordination.
Maintain confidentiality when handling employee, commercial and project information.
Act as a key point of contact for site employees, visitors, vendors and internal departments, directing questions to the appropriate team member.
Support project reporting, safety administration, document control and other duties required for effective site operations.
Post-secondary education in Business Administration, Office Administration or a related discipline is preferred.
Approximately 2-5 years of administrative experience, ideally within construction, engineering, industrial or project-based environments.
Previous experience supporting a site-based project team, workforce administration, payroll or accounts payable is an asset.
Strong organizational skills and attention to detail, with the ability to manage multiple priorities and meet deadlines.
Strong written and verbal communication skills and a professional, service-oriented approach.
Proficiency with Microsoft Office, including Outlook, Word, Excel and Teams; experience with SharePoint or construction management systems is an asset.
Ability to exercise sound judgment, maintain confidentiality and work independently in a fast-paced environment.
Willingness and ability to work at the project site and accommodate project schedules as required.
The greatest achievements in history are borne from the greatness within people – where human potential meets vision, and passion fuels evolution. Unlocking this potential is the most important thing we do at Bird.
As a leader in Canadian construction for over 100 years, the impact of our team is etched deeply within the core of our legacy. Beyond Bird, this impact is felt in the fundamental aspects of our everyday lives. From the critical infrastructure we depend on, to the energy and resources that keep us moving - we are powering our communities and shaping Canada’s skylines coast-to-coast-to-coast. Entrenched in the foundation of a culture built more than a century ago is an enduring quest to reimagine what is possible. Our impact is greater than ever, and we are looking for those who seek to redefine their story.
A healthy and safe work environment is non-negotiable. We build a culture of operational and psychological safety through engagement, learning and leadership.
We speak and act with integrity, clarity and care so people can trust our word and our work. Being honest means we can deliver the best outcomes and consistent results.
Success is a team effort. Our inclusive workplace enables our combined expertise, humility and creativity to unlock our greater potential.
We built our name on quality. We have a passion for excellence in our work and relationships that honours our businesses and our industry.
Rooted in a solid foundation, we adapt and grow to face the future. We are committed to elevating each other to chart the best path forward in an evolving world.
At Bird, we value Diversity, Equity, and Inclusion (DE&I) and believe it is essential to our success. We will continue to listen, learn, and take action in our commitment to building progress in our organization, and the industry as a whole. Cultivating an environment where all employees feel included, seen, and have a sense of belonging is core to Bird’s culture. We commit to proactively employing a workforce that reflects the communities in which we work, fostering an environment of continuous learning, and never compromising on our values.
Bird is a Canadian construction and maintenance company providing a comprehensive scope offering and a diversified portfolio of services to industrial, infrastructure and buildings markets, including new construction and retrofits; industrial maintenance, repair and operations (MRO) services, shutdowns and turnarounds; civil infrastructure construction; mine support services; telecommunications and instrumentation, electrical and mechanical contracting; fabrication; steel modular construction; and specialty trades.
For over 100 years, Bird has been a people-focused company with an unwavering commitment to safety and a high level of service that provides long-term value for all stakeholders. Bird draws upon the extensive experience of over 6,000 employees to deliver exceptional operational performance and collaborative execution across all project sizes and delivery models, servicing all of Canada's major geographic markets.
