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Purpose of the Position:
The key function of this role is to ensure the efficient, daily operation of a construction site by managing documentation, co-ordinating workflows, and enforcing compliance. The successful candidate will handle project logistics, maintaining records, controlling document revisions, and acting as a central liaison between contractors, staff, and management teams.
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Responsibilities & Duties:
Including but not limited to the following:
• Maintaining, tracking, and updating all project documentation, site registers, and technical drawings.
• Supporting daily operations, scheduling site visits, booking deliveries, and organising meetings.
• Ensuring work complies with safety regulations, building codes, and company policies.
• Managing site resources, ordering materials, and overseeing general office administration.
• Preparing weekly and monthly reports on project progress for stakeholders.
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Governance:
Interfaces and relationships with key stakeholders:
• Project managers & site managers
• Engineering team
• Construction team
• Clients
• Suppliers & vendors
• Official bodies for health & safety compliance.
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Person Specification
Qualifications and experience
• Minimum of 5 GCSEs at A*-C to include English and Maths.
• Minimum of 1 years’ experience in a similar administrative role, preferably within construction, engineering, or another busy project-based environment.
• High proficiency in Microsoft Office (including Word, Excel, Outlook) and experience with construction management software (e.g. IMS)
• Strong document control, invoice processing, and records management skills (permits, contracts, site plans).
• Excellent verbal and written communication for liaising with site managers, contractors, and clients.
• Strong multitasking skills to manage multiple projects, schedules, and priorities simultaneously.
• Basic understanding of construction processes, terminology, and safety regulations.
Desirable criteria
• A bachelor’s degree in construction management, engineering, or business.
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Values
In line with Omexom’s values, the jobholder must possess the following qualities:
Team Spirit & Generosity – able to work effectively within and contribute to the Omexom team to deliver results, provide support and drive performance.
Trust and Empowerment – enjoy managing their responsibilities and time to ensure work is completed efficiently and professionally.
Integrity and Responsibility – enjoy taking responsibility for their duties and managing these effectively to ensure efficient high quality results.
Innovation & Entrepreneurship – continually strive to improve processes and introduce new initiatives to improve efficiency.
With today's global energy sector undergoing constant change, Omexom works with its clients in delivering on the promises of the energy transition.
Omexom relies on its expertise in the field of power grids to anticipate the impact of renewable energies, develop storage solutions, make smarter infrastructures and meet new consumption trends.
Its solutions are aimed at those who produce, transform and transport electricity, right up to and including local authorities.
As systems Integrator, Omexom always and only selects the options best suited for each need, remaining totally independent when it comes to integrating technological options.
Omexom is a VINCI Energies brand
