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Purpose of the Position:
The key function of this role is to ensure the efficient, daily operation of a construction site by managing documentation, co-ordinating workflows, and enforcing compliance. The successful candidate will handle project logistics, maintaining records, controlling document revisions, and acting as a central liaison between contractors, staff, and management teams.
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Responsibilities & Duties:
Including but not limited to the following:
• Maintaining, tracking, and updating all project documentation, site registers, and technical drawings.
• Supporting daily operations, scheduling site visits, booking deliveries, and organising meetings.
• Ensuring work complies with safety regulations, building codes, and company policies.
• Managing site resources, ordering materials, and overseeing general office administration.
• Preparing weekly and monthly reports on project progress for stakeholders.
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Governance:
Interfaces and relationships with key stakeholders:
• Project managers & site managers
• Engineering team
• Construction team
• Clients
• Suppliers & vendors
• Official bodies for health & safety compliance.
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Person Specification
Qualifications and experience
• Minimum of 5 GCSEs at A*-C to include English and Maths.
• Minimum of 1 years’ experience in a similar administrative role, preferably within construction, engineering, or another busy project-based environment.
• High proficiency in Microsoft Office (including Word, Excel, Outlook) and experience with construction management software (e.g. IMS)
• Strong document control, invoice processing, and records management skills (permits, contracts, site plans).
• Excellent verbal and written communication for liaising with site managers, contractors, and clients.
• Strong multitasking skills to manage multiple projects, schedules, and priorities simultaneously.
• Basic understanding of construction processes, terminology, and safety regulations.
Desirable criteria
• A bachelor’s degree in construction management, engineering, or business.
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Values
In line with Omexom’s values, the jobholder must possess the following qualities:
Team Spirit & Generosity – able to work effectively within and contribute to the Omexom team to deliver results, provide support and drive performance.
Trust and Empowerment – enjoy managing their responsibilities and time to ensure work is completed efficiently and professionally.
Integrity and Responsibility – enjoy taking responsibility for their duties and managing these effectively to ensure efficient high quality results.
Innovation & Entrepreneurship – continually strive to improve processes and introduce new initiatives to improve efficiency.
VINCI Energies UK & RoI is a community of incredible people empowered to deliver the promises of the digital and energy revolutions. It is part of VINCI Energies, the VINCI's Energy business line. It is a major player in the world, offering its customers a comprehensive range of high value-added services in energy and information technologies and covering four lines of business:
- Industry,
- The service sector,
- Infrastructure,
- Telecommunications.
With its 2,100 closely networked business units and four network brands deployed throughout the world, VINCI Energies provides a wide range of services, offering solutions that are both local and global. The Group employ 102,600 employees in over 60 countries and generates a turnover exceeding €20.4 billion.
In the UK and RoI, VINCI Energies employs over 1,500 people and operates via different brand names:
- Actemium
- Omexom
- Axians
- Twyver Switchgear
- Kelvin Power
- Kigtek
- Eltek Systems
- HAC
- NorPower
