Job Description

Job title: Site Admin Officer

Company: Foreign-invested gold mining

Area: Dornod, Mongolia

The administration officer will work under the Human resources manager and will be responsible for the sitebased employees administration work.

Key functions
The specific areas of responsibility of the role:
- To ensure that all company-related official documents on-site are properly controlled and managed under the ISO implementation. This includes implementing a system for tracking and storing documents, and regularly reviewing and updating the documents as necessary.
- To maintain up-to-date records to ensure all departments are in compliance with ISO standards, internal procedures, and government-approved checklists.
- Manage and control the annual company archive on-site and assist with other departments under the ISO standard, internal procedures, and the Administration and Procurement Department guidance at the end of the year.
- Filing, copying, binding, and scanning mining-related documents when necessary and archiving departments monthly log sheets and morning toolbox meeting records.
- Receive and submit company documents on-site and report them to necessary departments.
- Work closely with the Travel Coordinator for visitors when entering the site. Record visitors detailed information and provide required information to visitors before they arrive.
- To inform and get approval from the General Manager Services and inform it to related departments.
- Greeting and assisting visitors to the office such as access to the Network and other communication utilities, letting them use the desk temporarily if necessary
- Must work under ERP system requirements
- Management of office equipment and monitor regular consumable stationery level and order it.
- Assist colleagues in translation, printing, copying, and scanning jobs whenever necessary.
- Print and bind prestart checklists for the company for all vehicles and make them used, File certifications and insurance-related documents of all vehicles
- Translate Mongolian emails which were sent to Foreign managers.
- Translate synchronously and correctly the discussions and conversations between foreigners and internal workers at every moment when necessary

Requirement

- Bachelors degree in business administration or related field or above degree
- Three years of administration work experience
- Ability to work with several projects simultaneously and to manage multiple priorities effectively
- Demonstrated proficiency with word processing, database management spreadsheet software, and
Microsoft Office Suite (Word, Excel, Access, PowerPoint, Outlook, etc.)
- Ability to deal with and maintain confidentiality required in all aspects of the position
- Fluency in English both in written and oral

Contact: +976 85000456; anuujin@scc.mn