Site Activation Specialist

📍 Location: Athens, Greece - Hybrid
🕒 Employment Type: Full-time

We are seeking a highly organized and detail-oriented Site Activation Specialist to coordinate site activation activities across assigned studies. In this role, you will work under general supervision to ensure timely and compliant site start-up, in alignment with local and international regulations, SOPs, and project goals.

You will collaborate closely with the Site Activation Manager (SAM), Project Management teams, and cross-functional stakeholders to drive efficient study start-up processes from feasibility through activation and maintenance.

Key Responsibilities

• Perform feasibility, site activation, and maintenance activities for investigative sites in assigned studies

• Support site start-up processes in compliance with regulatory requirements, SOPs, and study-specific guidelines

• Prepare, review, and manage site documentation, ensuring completeness, consistency, and accuracy

• Track and follow up on critical documents, including:

  • Questionnaires

  • Confidential Disclosure Agreements (CDAs)

  • Regulatory and ethics submissions

  • Informed Consent Forms (ICFs)

  • Investigator Pack (IP) release documents

  • Contract Negotiations & Budgeting

• Communicate status updates and document completion to internal teams and stakeholders

• Distribute finalized regulatory and study documents to sites and project team members

• Maintain and update internal systems, databases, tracking tools, timelines, and project plans with accurate information

• Collaborate effectively with cross-functional departments to ensure project timelines are met

Qualifications

• 🎓 Bachelor’s degree in Life Sciences or a related field

• ✅ Minimum of 4 years’ experience in a healthcare or clinical research environment (or equivalent combination of education, training, and experience)

• ✅ Strong understanding of clinical trial processes and site activation activities

• ✅ Ability to manage multiple tasks and timelines with attention to detail

• ✅ Proficient in working with internal systems, tracking tools, and documentation processes

• ✅ Strong organizational, analytical, and communication skills

What We’re Looking For

• A proactive and collaborative team player who thrives in a dynamic environment

• An individual contributor who can work independently under general supervision

• Someone comfortable handling non-routine tasks and applying judgment within established procedures

• Problem-solver with the ability to analyze issues and drive resolution

What We Offer

• 💼 Competitive compensation and benefits

• 🌍 Flexible working options (depending on location)

• 📈 Opportunities for professional growth and development

• 🤝 A collaborative, global, and inclusive work environment