Job Description

About Inchcape Shipping Services

At Inchcape, our vision is to have a connected world, in which our customers trade successfully and make better decisions in every port, everywhere. We use technology and our global network to help our partners connect to a smoother, smarter ocean.

Inchcape combines its worldwide infrastructure with local expertise through our global network of over 250 proprietary offices, across 70 countries and a team of more than 3,000 committed professionals. Our diverse global customer base includes owners and charterers in the oil, cruise, container, and bulk commodity sectors as well as naval, government and intergovernmental organizations.

We have an ambitious growth model and a career here is certainly going to be a rewarding one that will allow you to bring your skills & experience. We embrace change and are open to new thinking and pushing for positive change in our industry.

Job Purpose:

To direct the operational, administrative and strategic functions of the organization’s workforce to ensure human capital aligns with the overall business goals

Duties and Responsibilities:

Hiring & On-Boarding

• Working with talent acquisition partner and line manager for the hiring of the open positions.
• Support acquisition of exceptional talent, specifically through the development and execution of efficient hiring and on-boarding processes that reflect and reinforce the Company values and culture.
• Maintain a strong professional network to keep updated on hiring trends, best practices, and tools for efficient and effective hiring and onboarding.
• When necessary, conduct interviews to ensure the right people are hired and are good fit for role and company.
• Remuneration suggestion with consideration of market rates and budget restraints.
• Creation of contracts of employment/appointment letters.
• Conduct onboarding for new joiners Compensation, Reward and Performance
• Drive annual salary and performance review process
• Benchmark against Industry remuneration standards
• Manage payroll (outsourced) and income tax return of all employees

Training and team bonding

• Map training programs for teams as well as employees
• Arrange team building activities
• Support training activities which may include acting as a trainer

Employee Relations and Wellbeing

• Support Employee engagement survey and follow up on action plans.
• Handle employee relations cases ie underperformance (PIP), health-related issues
• Manage wellbeing initiatives in collaboration with other HR team members
• IR cases - Employee counselling, consultation and termination cases
• Participate in Group HR activities

Organisational Design and Restructures

• Assist with implementing organizational changes as required.
• Ensure organizational charts are maintained and updated.
• Assist with changed projects as requested.

Administration

• Ensure employee files and database are accurate and maintained
• Handle insurance claims and renewal
• Manage offboarding process of employees
• Ensure timely submission of statutory matters like IR21, MOM and related market surveys, NSMen and government paid leave applications and claims.
• Administration of work passes application, renewal and cancellation.
• Coordinating office activities/events to ensure smooth and optimal efficiency in operations.

Any other relevant job duties as assigned from time to time

Person Specification

Knowledge

Strong understanding of Singapore employment law

Payroll knowledge

Skills

• Strong verbal and written communication with ability to convey key messages to a wide audience at all levels within the business.
• Possess good HR operational skills and interpersonal skills.
• Pro-active, adaptability, continuous improvement and team-player mindset
• Ability to provide sound advice, manage stakeholders and partner with business leaders
• Ability to check and review payroll by vendor
• Meticulous with high accuracy to details
• Act with integrity, professionalism, and confidentiality

Experience

• 6+ years of experience as an HR Generalist
• 2+ years handling payroll function

Qualifications

Degree in Business Administration, Human Resources and/or a related field

Why Inchcape Shipping Services?

We believe in building a diverse and high-performing workforce that works together to provide our customers with the exceptional service they deserve. To reach the highest standards, we depend on our people, their welfare, training, and expertise. We realize the value of our staff and know that your unique experiences, skills, and passions will help you to build a rich and rewarding career in our dynamic industry.

Our values are at the centre of everything we do, and the successful candidate will be expected to demonstrate and fully adopt these:

Global Perspective - We connect the world and see the bigger picture.

The Power of People - we rely on the strength of local agent knowledge and relationships.

Progress - we adopt new thinking and push for positive change in our industry.

Inchcape is an Equal Opportunities Employer - equality, diversity, and inclusion are at the heart of everything we do. Working in a diverse society, we recognise that our customers, colleagues, and contractors are central to our success.

Additional Information

Appointment to this role will be subject to satisfactory references and possession of a valid Right to Work documentation, depending upon your geographical location.

To protect the interests of all parties, Inchcape will not accept unsolicited or speculative resumes from recruitment agencies and will not be responsible for any fees associated with them.

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