Job Description

The Shop Clerk performs a variety of tasks to support the administrative duties of the Shop. Examples include parts ordering, receiving, stocking, inventory and parts pick-up and delivery. Related projects and work assignments that support the Shop Manager will be received in the form of oral or written work orders, and any questions can be directed to the Shop Manager (such as the detailed nature or extent of repair descriptions).

Reports to:

Shop Manager

Essential Job Duties:

• Researches, orders, receives, and issues parts, materials, equipment and supplies from multiple vendors, as needed
• Maintains an accurate inventory through the computerized inventory control system
• Labels and stocks shelves – verifies correct locations and storage
• Verifies outages of the on-hand parts inventory
• Completes cycle counts and adjusts inventory levels as necessary
• Monitors the frequency of parts usage and makes necessary recommendations
• Monitors and prepares core returns and parts for return to the vendor
• Completes and maintains records of servicing operations such as work orders and daily status reports
• Assists in the completion of Monthly Inventory Jobs
• Completes required paperwork utilizing fleet maintenance software program associated with repairing vehicles, documenting parts usage, and accounting for repair times
• May stock and maintain service trucks as instructed by Manager
• Assists in overall cleanliness of the shop
• Performs other duties as assigned

Scope of Responsibility:

Responsible for supporting shop operations through accurate parts ordering, inventory management, and administrative recordkeeping. Ensures materials and supplies are available to support timely repairs, maintains inventory accuracy, and assists the Shop Manager with assigned projects and daily operational needs while adhering to safety and cleanliness standards.

Qualifications

Knowledge and Skill Requirements:

• Valid driver’s license
• Work in a team environment
• Able and willing to learn computer tracking software
• Able and willing maintain a clean work environment
• Ability to work in all weather conditions

Education & Experience:

• A GED or high school diploma is required
• Minimum 2 years of relevant work experience – inventory / parts management preferred

Physical Demands & Work Environment:

• Handling heavy tools and parts, sometimes lifting up to 70 pounds.
• Prolonged periods of standing, bending, and working in awkward positions.
• Fine motor skills for handling small parts and tools.
• Typically work in garages or workshops, which may be noisy, have unpleasant odors, a limited ventilation.
• Exposure to chemicals, oils, and other hazardous substances.
• Often required to wear protective gear, such as gloves and safety glasses.
• May be required to lift up to 75 pounds.

Travel Required:

• N/A

This job description is designed to provide a general overview of the responsibilities and qualifications required for the position. It is not intended to be an exhaustive list of all duties or qualifications.