The Shop Administrator manages the purchase order process, fleet supply and inventory, time and attendance for maintenance, and records processes. The Shop Administrator will report directly to the Fleet Maintenance Manager and Fleet Maintenance Supervisor.
Create stock and direct charge purchase orders in Dossier for Fleet Manager.
Complete month end close for yard, entering 100% of mechanics R.O.s and closing all open purchase orders for the month.
Audit parts requisition coding.
Receive parts deliveries as needed.
Confirm and monitor Kronos time and attendance for Shop employees as needed.
Create daily/weekly mechanic hours/overtime report for Fleet Manager and General Manager.
Maintain truck files, including DMV registrations status, PM schedules and work orders.
Assist Fleet Manager with research as needed, included in approval request packets for large dollar amount work needed on trucks and facility.
Communicate with upper management regarding approval requests and provide additional information as needed.
Required Qualifications:
High School Diploma or G.E.D.
2-3 years’ experience in maintenance environment.
Experience with parts and inventory.
General accounting knowledge.
Excellent organizational skills.
Proficiency in MS Office, especially Excel.
Great customer service attitude, communication skills and the ability to work with a variety of people.
Ability to perform physical requirements of the position with or without reasonable accommodations.
Preferred Qualifications:
Bilingual (English & Spanish).
Operations/Warehouse/Waste Management experience.
Physical/Environmental Demands:
Physical:
Sitting, seeing, hearing, & smelling continuously.
Problem solving, oral/written communication, analytical ability, calculating, concentration, & interpersonal abilities continuously.
Eye/hand coordination, fingering (typing), handling, & wrist motion continuously.
Bending, reaching, stretching, standing, & walking occasionally.
Environmental:
Exposure to dust, smoke, fumes, odors, & noise continuously.
Exposure to grease, oil, chemicals, & wet conditions occasionally.
Works inside only. Position considered office only.
Hours
Monday - Friday
Saturday as needed
1 pm - 9:30 pm
Salary: $22.30 - $26.55 per hour
Athens will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring Ordinance and any other applicable state, federal or local laws. EEO/M/F/disability/veteran
Who We Are:
Athens Services is a family-owned and operated waste collection and recycling company. We started hauling with one truck in 1957 on the simple principle of providing exceptional, personalized service. Today, we serve more than 275,000 customers in 50 communities throughout the greater Los Angeles area.
What We Do:
We provide innovative, reliable, and high-quality waste processing, recycling, and other environmental services for residential, commercial, and public-sector customers. We are a regional leader in the industry, known for investing in the communities we serve, the people we employ, and the technology that will foster a sustainable environment for generations to come. Through reuse, recycling and composting, Athens diverts valuable resources from landfills.
What We Believe:
Athens’ mission remains much as it has always been: Provide great service to our customers; employ and develop great people; and foster a safe, healthy, and sustainable environment. That’s what we call The Athens Way. We are more than a corporation; we are family-owned and operated, and always will be.
