Job Description

About Us

Founded in 1973, O’Neil Digital Solutions (ODS) is a leading IT consulting firm specializing in the optimization of complex end-to-end business process systems for a multitude of business verticals including Financial Services, Digital Media, Healthcare, and Transportation industries. ODS provides high-touch bespoke software engineering, systems integration, and infrastructure management services to clients of all sizes and industries. From large scale mass communication projects to highly secure and confidential data analytics using Big Data frameworks like Hadoop and AWS Redshift, ODS has a broad set of proven technical capabilities that help companies make complex digital transformations. ODS offers state of the art publishing solutions through our customer-centric applications and services include electronic document delivery, web applications, high-speed digital printing (color and black & white), automated composition, offset printing, warehousing and fulfillment services. ODS is headquartered in Los Angeles, CA and also has offices/plants in Texas and North Carolina centrally located to serve clients across the country.

Summary

The Shipping/Receiving Lead verifies and keeps records on incoming and outgoing shipments. They also will prepare items for shipment. This associate will lead the work of shipping personnel performing related activities for the department. This role will also direct and coordinate receiving and other warehouse processes according to established operating procedures by performing the following duties personally or through subordinates.

Duties and Responsibilities

• Prepare shipments for postal or commercial conveyance and determines the most economical and efficient shipping method
• Process mail on postage meter system
• Accumulate completed mail from production and prepare according to specified ship method
• Accurately update shipping report with all jobs tickets and account for all files
• Ability to track and reconcile previous shipments as needed
• Coordinate daily jobs with production to meet deadlines
• Prepares bills of lading- checks items to be shipped against work orders to ascertain that quantities, destination, and routing are correct
• Receives and unloads incoming materials and compares information on packing slip with purchase order to verify accuracy of shipment
• Inspects shipments for damages or defects; records discrepancies or damages and notifies supervisor and/or purchasing personnel
• Delivers items to requisitioning departments and obtains authorized signatures for accepted items
• Traces lost shipments and/or customer claims of lost shipments; initiates proof of delivery documents
• May operate dolly, pallet jack, and/or forklift in loading and unloading supplies and equipment
• Communicates status of jobs to department manager
• Oversee the receipt of purchased goods- verifying counts and quality, complete transacations to receive product, process paperwork and complete all necessary transacations according to established procedures
• Inspect freight upon arrival, documents any signs of damage, and resolve freight claims in a timely manner
• Visually monitor inventory levels and communicate low levels to buyers, schedulers, and others as necessary
• Provide training of current and new employees in all appropriate procedures and processes required to complete work assignments
• Operate lift trucks, pallet jackets, and other equipment to safely move goods to proper locations
• Cycle count inventory according to established guidelines and assist with developing actions to correct inventory problems
• Perform other duties as assigned

Qualifications & Requirements

• High School graduate, or completion of GED required
• A minimum of two years’ experience directly related to the duties and responsibilities specified
• Well versed in the specifications of First Class, Presort First Class, and standard mail
• Knowledge of computer shipping systems or basic software aptitude
• Experience with shipping companies such as FedEx, UPS, DHL, etc
• Knowledge of USPS packaging and business mail entry requirements
• Ability to read and interpret documents such as safety rules, operating instructions, and procedure manuals
• Ability to add, subtract, multiply and divide in all units of measure
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form
• Basic computer skills are needed for this role
• Knowledge of Inventory, spreadsheet, and Word processing software is a plus
• Forklift certified and able to drive other various material handling equipment
• Able to operate packing machinery
• Must be able to work a flexible schedule
• Perform all work and activities with honesty and integrity
• Excellent PC and keyboarding skliis with emphisist on MS Excel
• Effectively communicate (and listen) clearly, professionally, politely and persuasively in all situations; respond well and in a reasonable, timely manner
• Challenge conventional practices and use creativity and information to lead, innovate, problem solve, and implement ideas to contribute to the growth of the organization
• Support and meet company/department goals and core values
• Collaborate with co-workers to achieve common goals

Working Conditions

The work environment characteristics described here are representative of those an associate encounters while performing the essential functions of this job in an indoor warehouse environment. While performing the duties of this job, the associate is regularly exposed to moving mechanical parts and may be occasionally exposed to fumes or airborne particles. The noise level in the work environment is usually moderate. While performing the duties of this job, the associate is regularly required to stand for prolonged periods of time; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The associate is frequently required to stoop, kneel, crouch, or crawl. The associate must frequently lift up to 25 lbs and stand/or walk for more than four (4) hours per day.

Equal Opportunity Employer

O'Neil Digital Solutions is an equal opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.