Job Description

Looking to grow your career? At J.D. Irving Limited, we offer strong opportunities, a supportive team environment, and ongoing development to help you succeed. Join us and build your future today!

• Prepare and process shipping documentation, including Bill of Lading (BOLs), packing slips and export paperwork (as required).
• Create and print daily shipping labels for forklift operators
• Schedule carrier pickups, confirm appointments, and proactively communicate any delays or changes
• Ensure all shipments are complete, accurate, and meet customer delivery requirements
• Support resolution of shipping discrepancies (short shipments, damages, missing documentation)
• Perform and support cycle counts; investigate and resolve discrepancies
• Maintain organized digital and physical filing systems for shipping and administrative records.
• Assist with traceability, audit documentation, and compliance requirements
• Process invoices accurately and in a timely manner
• Create, track, and manage purchases (POs)
• Verify and reconcile invoices and purchase orders
• Assist with receiving documentation and inventory-related records
• Support internal teams with billing inquiries and documentation requests
• Provide general administrative support including data entry, reporting, and document management
• Act as a key communication point
  • Answer phone calls and radio communications
  • Respond to inquiries from employees, customers, and vendors
  • Assisting with walk-in customers
• Work collaboratively with operations plant and bog operations, quality, sales and logistics teams to support daily operations
• Ordering supplies
• Contribute to a safe work environment by following all site safety procedures and standards
• Perform other duties as required to support operations

• Strong attention to detail with a focus on accuracy and accountability
• Effective communication and interpersonal skills across all levels (employees, customers, vendors)
• Strong computer skills and comfort with administrative and inventory systems
• Ability to manage multiple priorities in a fast-paced environment
• Self-motivated with the ability to work independently and as part of a team
• Strong organizational and planning skills
• Willingness to learn and adapt to changing priorities
• Previous experience in shipping/logistics and with invoicing

If you are looking for competitive pay, a stable work environment, and an opportunity to build a long-term career, we encourage you to apply.

Founded in 1882, J.D. Irving, Limited (JDI) has operations in Canada and the United States and are a team of 20,000 dedicated employees. At J.D. Irving, Limited, you are part of a dynamic team of professionals who lead with integrity and are passionate about delivering results. With a culture that nurtures talent and creates an inclusive workplace, you can grow your career across our various operating divisions.
We are committed to creating accessible environments for our colleagues, candidates, and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary, or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.
Worried you do not meet all the requirements? Studies have shown that many applicants apply only to job opportunities when they feel they meet 100% of the criteria. We promote an inclusive environment where everyone is appreciated, recognized, and empowered to contribute fully. If you are interested in this position but are worried you did not meet all the requirements, we would encourage you to still apply.
We appreciate your interest in our company however only those candidates selected for an interview will be contacted.