We are a Supply Chain and Sales & Merchandising partner adding value to your business through a fully integrated, temperature-controlled network in Southern Africa.

But we are also more than that. We are people serving people. While we boast the best in tech and infrastructure, our people are our greatest resource. With our skilled, curious, can-do people at the forefront, our assets become your assets, our service your solutions.

Vector’s vehicle fleet includes a food industry first in ‘multi-temperature’ vehicles enabling the company to service business across frozen, chilled and ambient temperature zones on a single delivery.

Job Purpose
To control the processes of inbound, outbound
and stock handling in order to maintain efficiency within the warehouse.

Key Responsibilities

Operational Warehouse Management

• Control operational
  deliverables, and expectations, and coordinate progress with direct line
  manager.
• Approve and
  oversee the execution of all relevant warehouse documentation and ensure
  compliance with all audit requirements including ISO.
• Ensure that all
  products are received and stored timeously and in accordance with Group
  policy.
• Provide direction
  to warehouse team on a daily basis including overseeing the assignment of
  individual responsibilities, tasks and technical functions.
• Maintain team
  focus on the business objectives in order to drive success.
• Identify and
  resolve issues and conflicts within and between various operational teams
  and team members within span of control.
• Conduct daily
  checks on all facilities, storage areas and equipment within area of
  responsibility, ensure compliance to all mechanical, electrical, safety
  and hazard standards and raise any areas of non-conformances for action.
• Check the
  temperature records of probe thermometers and compile a weekly report for
  submission to the Warehouse Manager.
• Ensure that the
  warehouse is locked and secure after hours.
• Monitor and ensure optimum stock rotation practices are applied
  across area of responsibility.
• Optimise the
  allocation of picking slots to meet sale patterns.
• Carry out daily
  SAP warehouse checks and action any reported defaults.
• Ensure compliance
  to relevant hygiene standards.
• Conduct regular
  safety checks and ensure maintenance is conducted on all lifting and other
  equipment.
• Ensure that there
  are sufficient levels of consumables including pallet wrap, paper,
  cartridges, etc. maintaining continuous operations within the warehouse.

Inbound Control

• Control the
  inbound process by receiving product in good condition.
• Capture stock on
  the SAP system to ensure that goods are controlled and easily identified.
• Allocate the
  product to the right bin in order to access with ease and convenience as
  and when required.
• Activate internal
  material movement, incorporating placing the order; picking the product
  and moving it to truck for dispatch.
• Check shelf life
  in order to ensure it has not expired using the FIFO (First In, First Out)
  system.
• Prepare for and
  initiate stock take preparation ensuring that the entire process is
  embarked on and completed within the specified time frame.

Stock Control

• Ensure stock is in the
  right location by completing cyclic counts on a daily basis.
• Ensure staff are
  doing proper stock rotation where it does not go to the pick face but to
  the back-up location.
• Control production
  and expiry dates on every inbound and outbound.
• Control damages on
  inbound/outbound and track trends.
• Identify root
  cause and take the necessary actions such as issuing verbal warnings.
• Conduct monthly
  stock takes.
• Ensure frozen
  stock is kept in a frozen and/or chilled state.

Customer Liaison

• Resolve issues regarding
  damaged stock or shortage thereof.
• Reconcile invoice
  details with requirements.
• Report any
  incident that may have occurred involving drivers that in turn impacts on
  customers.
• Schedule customer
  deliveries according to the time window process.
• Verify orders and
  liaise with customers on the point of receiving by making use of the SAP
  System.

Warhouse Maintenance

• Ensure the warehouse is
  kept clean by inspecting the various areas.
• Liaise with the
  cleaning manager and supervisor on site who in turn must liaise with the
  external cleaning company.
• Arrange for
  damaged goods to be left in the designated area of the warehouse within
  category of repack; repair or dump.
• Check that
  lighting is adequate, doors open and close easily amongst other specifics
  that impact productivity.
• Report
  areas/issues in need of attention to the respective Maintenance Manager.
• Ensure that all
  bin allocations are clear from any damaged pallets.
• Ensure all
  forklifts are in good working order.

Security Control

• Ensure that all stocks
  leaving the warehouse premises do so with proper documentation.
• Ensure all cameras
  are focused on risk areas such as entry and exit points and on areas that
  assist in the determination of the level of inactivity amongst casual
  staff, ensuring there is no overstaffing.
• Issue a stock
  count on key lines such as “ready to eat” products like polony and cheese
  on a daily basis.
• Instruct security
  to check staff when they leave for a tea or lunch break.
• Ensure that all
  trucks leaving the warehouse are sealed and documented.
• Verify the seals
  on warehouse doors every morning, after nightshift.

Standards/Compliance Adherence

• Verify the temperature
  for the entire warehouse by looking at the temperature worksheet.
• Ensure frozen
  stock is kept not below minus 18 and chilled not below -1.
• Check that staff
  understand and comply with the standards set by ISO 22 000 and HACCP.
• Ensure goods are
  delivered in the appropriate condition and that there is no damage or
  discrepancy.
• Certify that a new
  load always enters.

Outbound Control

• Control the functions of
  outbound, ensuring the correct products are dispatched promptly out to the
  customer.
• Ensure that all
  orders are leaving the warehouse correctly packed and damage free.
• Ensure that all
  invoicing is completed accurately and make necessary corrections where
  required.
• Facilitate the
  process of loading goods onto trucks and ensure they are sealed for
  transport to the customers.

Team Supervision

• Train staff on the
  Standard Operating Procedures that serve to guide their approach to work.
• Implement the Standard
  Operating Procedures through consistent application and communication.
  
• Ensure that staff
  understand the procedures and sign off the relevant documents.
• Conduct monthly
  meetings with staff in order to ascertain problems encountered and resolve
  associated issues.
• Manage staff performance
  in order to establish opportunities for development and harness strengths.
  
• Measure staff
  performance on a soft point system that includes punctuality and wearing
  the required uniforms, among others.
• Monitor staff
  using the hard point system that includes areas such as cash work; product
  shortages; handling of the track and accidents, among others.
• Report the
  consolidated performance and measurement analysis on staff notice boards.
• Deal with staff
  problems through one-on-one discussion striving to get to the root cause
  of problems.
• Manage casual
  staff by inducting them into the culture and clearly
  communicating rules to be followed.

Qualifications, Skills and Experience Required for the Job

Qualifications and Experience

• Relevant
  Logistics Diploma or Degree
• At
  least 3 years of experience in a warehouse environment
• Valid
  Code EB drivers' license
• Valid Forklift
  driver’s license

Skills and Competencies

• Verbal
  and written communication
• Interpersonal
• Logical
  thinking
• Problem solving

We look forward to hearing from you!