Job Description

Posting number: 26SHRF895FM175

Department: Sheriff's Office

Division: Central Records Unit

Job classification: Sheriff's Records Supervisor

Posting type: Open

Categories: Clerical & Data Entry, Court Administration, IT and Computers, Public Safety, Law Enforcement, Management, Miscellaneous, Criminology, Office and Administrative Support, Database Administration

Summary

The Hennepin County Sheriff's Office is seeking a Custody Records Supervisor for the Central Records unit. This position oversees the day-to-day operations of Central Records to include supervision, scheduling, and training for records clerk staff. The responsibility for this position also includes overseeing inmate booking, releases, warrants, court orders, and other agency record inquiries. The Hennepin County Adult Detention Center Records Unit is responsible for processing approximately 40,000 inmate bookings annually. It is also responsible for coordinating records for about 700 daily detainees, processing about 150 releases a day and entering and clearing 150 warrants each day.

The Central Records Unit is in a secured facility that operates 24 hours per day, seven days per week.

Current Hennepin County employees who refer a candidate hired into an open competitive position may be eligible for a $500 referral bonus. For more information visit employee referral program.

Location and hours:

This position is located at the Hennepin County Public Safety Facility (PSF) at 401 South 4th Avenue, Minneapolis, MN 55415 in downtown Minneapolis. Shifts are 8 hours long and may start at 6 a.m., 2 p.m., or 10 p.m., and include weekends and holidays. For qualifying hours, hires will receive shift and weekend differential pay. Availability to work various shifts including day, evening, night, weekend, holiday, and overtime hours including mandatory overtime. You must be able to work all shifts and days of the week; candidates indicating limited availability will not be considered for this position. New Employee Orientation (NEO) for all new benefit-earning employees is in-person in downtown Minneapolis. Details about NEO will be provided upon hire.

About the position type:

This is a full-time benefit earning position.

This position is internally classified as a Sheriff's Records Supervisor.

Click here to view the job classification specification.

In this position, you will:

• Plan, assign, and direct daily operations of functions associated with inmate identification, booking, records, and warrants.
• Provide leadership to further department-based strategies that align with county goals, mission and core values for diversity, equity & inclusion.
• Select, train, motivate, and evaluate performance of employees.
• Communicate and resolve conflicts with employees and the public.
• Act as a technical resource on complex problems related to inmate identification, booking, and records/warrants. Serve as functional manager of the unit's automated systems; troubleshoot system integration errors and equipment problems. Play a major role in application and system changes and/or upgrades.
• Resolve complex directives from court and interpret court outcomes.
• Work and coordinate with internal and external business partners to align with court directives and resolve discrepancies.
• Establish procedures to assure federal, state, and local legislative mandates, department policies, and deadlines are met; interpret rules, regulations, and policies in accordance with labor agreements. Explain and interpret Sheriff's Office policies and procedures to the public, staff, attorneys, and law enforcement agencies; work closely with criminal justice partners in developing and implementing new initiatives.
• Prepare a variety of narrative and statistical reports; develop and document procedures and manage individually assigned tasks.
• Ensure proper accounting and security procedures for any monies received.
• Develop and coordinate trainings for employees and engage in their professional development.

Need to have:

• One of the following:
• 18 months or more of experience as a supervisor in the criminal justice field, which includes, but is not limited to, law enforcement, probation, warrant processing, custody bookings and charges, court orders, bail/bond processing court dispositions and court calendar management.
• One year or more of experience as a Sheriff's Records Coordinator.
• Six or more months of experience as a Sheriff's Records Coordinator and one year or more of general supervisory experience.

Nice to have:

• Two years or more experience working in the Sheriff’s Office Final Release Unit.
• State of Minnesota Criminal Justice Information Systems (CJIS) certification.
• Strong interpersonal, communication, and problem-solving skills to handle extensive contact with staff, law enforcement agencies, crime victims, the judiciary, and the public.
• Knowledge of computer word processing and spreadsheet software (i.e., Microsoft Word and Excel), and Sheriff's Office and Hennepin County specialized computer systems i.e., Jail Management Systems (JMS).
• Ability to:
• Understand and abide by Hennepin County’s core values and non-discrimination and respectful workplace policy.
• Maintain strict confidentiality in compliance with policies and procedures for sharing information with both staff and the public.
• Train, coach, and mentor employees and build team morale.

About the department:

The Hennepin County Sheriff's Office serves the county's 1.2 million residents. State law mandates most of the sheriff's office duties, including managing the county jail, providing security to the district court, and patrolling the waterways in the county.

The Sheriff's Office also runs specialized initiatives like Criminal Information Sharing and Analysis (CISA), Violent Offender Task Force (VOTF), Crime Scene Investigation, Criminal Investigation, Community Outreach and Employee Wellness. The mission of the Hennepin County Sheriff's Office is: Providing quality professional services while building meaningful relationships that are sustainable within our communities, and with our partners, to ensure justice and safety for all.

About Hennepin County:

Hennepin is the largest county government organization in Minnesota. Our employees work every day to improve the health, safety and quality of life for our residents and communities. All of our jobs align with our mission to serve residents through transformative services that eliminate disparities, eliminate inequities, and create opportunity for all and our vision of a community where all people are healthy, all people are valued, and all people thrive.

Our employees receive a combination of competitive benefits and positive workplace culture not found at other organizations. This includes meaningful work that impacts our community, competitive pay, work-life balance, a variety of benefits and opportunities to grow. Learn more at The Bridge (login as Guest).

Hennepin County envisions an organization where our commitment to diversity and the elimination of disparities is fundamental in providing excellent service to our community.

Your future. Made here.

This posting may be used to fill current and future vacancies.

Watch this video for application best practices and tips.

Invitations to interview will be based upon an assessment of education and experience. Final candidates may be required to complete a criminal background check.

If you have any questions, please contact:

Fahad Mansoor

Fahad.Mansoor@hennepin.us