Job Description

Posting number: 0508SHF-26AB (MK)

Department: Sheriff

Job classification: SHERIFF'S RECORDS SUPERVISOR I

Posting type: Open

Categories: Law Enforcement, Records Management

Summary

Under direction, supervises personnel assigned to shift; assesses workload requirements and assigns staff to ensure the functions are completed; trains staff in all functions of criminal records; performs specialized work; or other assignments and performs related duties as assigned.

The ideal candidate is a knowledgeable law enforcement records professional skilled in records management, applicable laws, and handling, processing, and releasing police records. They bring proven lead or training experience, strong communication and judgment, and proficiency with records-related computer systems.

Distinguishing Characteristics

The Sheriff's Records Supervisor I is distinguished from Sheriff's Senior Records Technician by the supervisor's full supervisory responsibility for an assigned shift.

WHAT WE OFFER

• Merit Increases– New employees are eligible for an initial 5% merit increase within the pay range upon completion of at least 1,040 hours (approximately 6 months) assuming work meets satisfactory standards. Subsequent merit increases within the pay range will be upon completion of each additional 2,080 hours (approximately one year) from the initial merit increase.
• Educational Incentive– An educational incentive of 2.5% for completion of an associate's degree, 3.5% for completion of a bachelor's degree, OR 5% for completion of a graduate degree.
• Bilingual Incentive– Based on agency need, proficiency levels by exam are $.69 per hour (Level I), $1.00 per hour (Level II), or $1.32 per hour (Level III).
• Vacation Accrual– New regular, full-time employees shall accrue approximately 14 days of vacation a year for the first 10,400 hours or 5 years of service; vacation accruals increase at 5, 11, 12, 13, 14, 15 and 20 years of service topping out at 26 days a year and 400 hours of vacation hours banked.
• Sick Leave- Full time regular employees accrue 3.08 hours of sick leave per bi-weekly pay period with an advance at hire of 40.04 hours which will be balanced at the completion of 13 bi-weekly pay periods.
• Deferred Compensation- Eligible to participate in the County's 401(k) Shared Savings Plan and/or the Section 457 Plan. This position is eligible for up to a 3.00% match on your 401(k) contributions.
• Health Plans– Full time employees are given a flexible credit allowance to offset the purchase of medical, dental, and/or vision insurance for you and your dependents.
• Tier I - Employee only - $463.99 per biweekly pay period
• Tier II - Employee plus one dependent - $834.32 per biweekly pay period
• Tier III - Employee plus family - $1,024.11 per biweekly pay period
• Flexible Spending Accounts- Pre-tax benefit towards eligible medical, dental and vision care and/or dependent care expenses.
• Pension Plan- Participation in the County's defined benefit pension plan, which has reciprocity with CalPERS.
• Holidays- 13 paid days per year which includes a scheduled floating holiday.
• Additional Benefits- Tuition Reimbursement, Disability Plans, Employee Assistance Program, Life Insurance, Wellness Program.

PAYROLL TITLES & SALARIES:

Records Supervisor I: $34.40 - $48.17 hourly

Sheriff's Records Supervisors are represented by Service Employees' International Union (SEIU) and are eligible for overtime compensation.

AGENCY/DEPARTMENT: Ventura County Sheriff's Office - Criminal Records

TENTATIVE SCHEDULE

OPENING DATE: Wednesday, September 9, 2026

CLOSING DATE: Tuesday, September 22, 2026 at 5:00 p.m.

Examples of duties

Duties may include but are not limited to the following:

• Assess workload requirements and assigns staff to ensure the functions of assigned shift are completed; adjusts work schedule; may approve overtime;
• Assumes responsibilities of any position on the shift including: researching and processing criminal records; providing information to law enforcement personnel and the general public; performing fingerprinting and licensing services for the public; updating state, local, and federal computer databanks, and responding to inquiries;
• Trains records staff in all functions of the criminal records division;
• Enters and retrieves data from various governmental computer systems; trains subordinate staff on computer systems; develops user requirements for new database systems;
• Monitors and reviews weekly performance evaluations completed by trainers; complete annual performance evaluations on assigned staff; sets and/or recommends work performance standards;
• Interviews candidates and makes recommendations for hiring or promotion;
• Prepares Department Divisional Reports as required;
• Researches and analyzes information for NCIC validations, sealings, and release of information under the Public Records Act;
• May testify in court;
• Performs special projects as assigned; and
• Other related duties as required.

Qualifications

These are entrance requirements to the examination process and assure neither continuance in the process nor placement on an eligible list.

EDUCATION, TRAINING AND EXPERIENCE: Considerable law enforcement records experience that has led to the acquisition of the required knowledge, skills, and abilities. The required knowledge, skills, and abilities can also be obtained by three (3) years of experience in law enforcement records with at least one (1) year of experience as a lead worker or trainer.

NECESSARY SPECIAL REQUIREMENT:

Possession of, or the ability to obtain and maintain, a valid CLETS certification.

NOTE: The ability to communicate effectively in writing must be demonstrated in the completion of the employment application and supplemental questionnaire.

DESIRED:

Records Management certification.

KNOWLEDGE, SKILLS and ABILITIES

Thorough knowledge of: the principles and practices of records management; policies, procedures, and methods of law enforcement pertaining to the preparation, utilization, distribution, retention, retrieval, and release of police reports, arrest records, and a variety of other records and reports; federal, state, and local laws and regulations pertaining to records; computer operating systems and software related to processing and maintaining records; principles of training, supervision, and performance evaluation.

Working ability to: supervise, schedule, train and organize the work of subordinate staff; select, monitor, evaluate, and recommend discipline for subordinate staff; communicate effectively, both orally and in writing; make independent judgments; remain calm and make rational decisions in hostile or emergency situations; maintain accurate records; perform basic math functions and cashiering; establish and maintain effective working relationships with co-workers, representatives from other governmental departments and agencies, sworn personnel, and members of the general public; prepare reports; and ensure that the training and staffing needs of the unit are achieved.

Thoroughly skilled in: computer keyboard and mouse operation.

Supplemental Information:

Work is typically performed on rotating 12-hour shifts including nights, weekends, holidays and wearing of a uniform.

Supplemental information

FINAL FILING DATE: Applications must be received by Sheriff's Human Resources, no later than 5:00 p.m. on Tuesday, September 22, 2026.

To apply online, please refer to our website at www.venturacounty.gov/jobs. If you prefer to fill out a paper application form, please call (805) 654-5129 for application materials and submit them to County of Ventura Human Resources, 800 South Victoria Avenue, L-1970, Ventura, CA 93009.

Applicants must provide sufficient information under the Education/Work experience portion of the application and Supplemental Questionnaire to thoroughly and accurately demonstrate your qualifications in order to determine eligibility. A resume may be attached to supplement your responses in the above-referenced sections; however, it may not be submitted in lieu of the application.

LATERAL TRANSFER OPTION: If presently permanently employed in another "merit" or "civil service" public agency/entity in the same or substantively similar position as is advertised, and if appointed to that position by successful performance in a "merit" or "civil service" style examination, then appointment by "Lateral Transfer" may be possible. If interested, please click here (Download PDF reader) for additional information.

SUPPLEMENTAL QUESTIONNAIRE - qualifying: All applicants are required to complete and submit the questionnaire for this exam at the time of filing. The supplemental questionnaire may be used throughout the exam process to assist in determining qualifications for the position. Failure to complete and submit the questionnaire may result in removal of the application from further consideration.

APPLICATION EVALUATION – qualifying: An application evaluation will be conducted to determine whether each applicant meets the stated requirements. Those individuals meeting the stated requirements will continue to the next step in the screening and selection process.

TRAINING & EXPERIENCE EVALUATION: A Training and Experience Evaluation (T&E) is a structured evaluation of the job application materials submitted by a candidate, including the written responses to the supplemental questionnaire. The T&E is NOT a determination of whether the candidate meets the stated requirements; rather, the T&E is one method for determining who are the better qualified among those who have shown that they meet the stated requirements. In a T&E, applications are either scored or rank ordered according to criteria that most closely meet the business needs of the department. Candidates are typically scored/ranked in relation to one another; consequently, when the pool of candidates is exceptionally strong, many qualified candidates may receive a score or rank which is moderate or even low resulting in them not being advanced in the process.

NOTE: The selection process will likely consist of an Oral Exam which may be preceded or replaced with the score from a Training and Experience Evaluation (T&E), contingent upon the size and quality of the candidate pool. In a typical T&E, your training and experience are evaluated in relation to the background, experience and factors identified for successful job performance during a job analysis. For this reason, it is recommended that your application materials clearly show your relevant background and specialized knowledge, skills, and abilities. It is highly recommended that the supplemental questions within the application are completed with care and diligence.

ORAL EXAMINATION - 100%: A job-related oral examination will be conducted to evaluate and compare participating candidates' knowledge, skills, and abilities in relation to those factors which job analysis has determined to be essential for successful performance of the job. Candidates must earn a score of seventy percent (70%) or higher to qualify for placement on the eligible list.

If there are three (3) or fewer qualified applicants, an examination will not be conducted. Instead, a score of seventy percent (70%) will be assigned to each application based on established criteria. Such score will be considered the final score for placement on the eligible list.

Candidates successfully completing the examination process may be placed on an eligible list for a period of one (1) year.

The eligible list established from this recruitment may be used to fill current and future Regular (including Temporary, and Fixed-term), Extra Help and Intermittent vacancies for this position. There is currently one (1) Regular vacancy in Sheriff's Criminal Records.

BACKGROUND INVESTIGATION: Prior to actual appointment from the eligible list, the successful candidate will be required to pass a thorough background investigation, conducted by the sheriff's human resources bureau which may also include a polygraph examination. Background investigation findings may be a basis for removal from the eligible list. To speak to a sheriff's office representative concerning the background investigation process, call (805) 654-2375.

For further information about this recruitment, please contact Melissa Kurtz by email at melissa.kurtz@venturacounty.gov.

EQUAL EMPLOYMENT OPPORTUNITY

The County of Ventura is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.