Job Description

At GHD, we don’t just believe in the power of commitment, we live and breathe it every day.

That’s why we pledge to support and empower all our people to make a positive impact when working hand in hand with our business to drive change. We'll help you accelerate your career and empower you with the right technology and training as you bring ideas and projects to life.

Who are we looking for?
We are seeking a highly organised and detail-oriented Share Registrar to join our Secretariat team in Sydney on a 12-month fixed term contract

Reporting to the Company Secretary, you'll play a key role in supporting GHD's global share registry administration and shareholder processes. This is an excellent opportunity for an experienced administrator who enjoys working with confidential information, managing complex processes, and delivering exceptional service to internal stakeholders.

As Share Registrar, you'll provide proactive support to the Share Registry and Secretariat team, assisting with the administration of shareholder activities and maintaining accurate records across a range of corporate governance processes. Working with an energetic and high-performing team, you will:

• Managing the Share Registry inbox and shareholder enquiries

• Coordinating share issues, transfers and shareholder transactions
• Processing quarterly dividend payments and shareholder distributions
• Supporting shareholder onboarding and offboarding activities
• Assisting with share offer preparations and offer documentation
• Maintaining shareholder records and data integrity within the Share Management Platform
• Preparing shareholder communications, mail merges and announcements
• Assisting with Annual General Meeting (AGM) preparations and shareholder documentation
• Supporting shareholder briefings and presentation preparation
• Managing documentation through digital signing platforms
• Assisting with tax reporting and audit requirements
• Managing shareholder loan applications, documentation and repayments
• Providing broader administrative support to the Secretariat team, including correspondence, reporting, presentations and document management.

What you will bring to the team:

• Previous experience in administration, executive support, company secretariat, legal administration, finance administration or a related field
• Intermediate to advanced Microsoft Office skills, particularly Excel and Word
• Strong attention to detail and proof-reading capability
• Excellent written and verbal communication skills
• The ability to manage competing priorities and meet deadlines
• Strong stakeholder relationship and customer service skills
• A collaborative approach and commitment to maintaining confidentiality and professional ethics.
  
  

If you're an organised administrator who thrives on accuracy, customer service and process excellence, we'd love to hear from you.

Interested? Apply Now

GHD is an equal opportunity employer, and we want everyone to be able to fully participate in our recruitment process. We value a diverse workforce and an inclusive culture. We encourage applications from Aboriginal and Torres Strait Islander peoples and people of all identities.

GHD embraces hybrid work arrangements to create a work environment focused on well-being, flexibility, and productivity where our people can thrive.

We respectfully ask that no agency resumes be presented at this stage.

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Come together and make a meaningful impact.