Job Description

TALLADEGA COLLEGE

POSITION DESCRIPTION | SEVIS COORDINATOR

Division of Student Affairs • International Student Services & Compliance

The SEVIS Coordinator is a professional administrative position responsible for

supporting Talladega College’s international student population while ensuring

institutional compliance with federal immigration regulations. The position provides

leadership in the administration, monitoring, and maintenance of the Student and

Exchange Visitor Information System (SEVIS), facilitates international student

transitions, and serves as a primary institutional resource regarding F-1 student

immigration requirements.

The position is designed to strengthen Talladega College’s commitment to international

education, student-centered services, regulatory accountability, and the successful

recruitment, enrollment, retention, and graduation of international students.

Proposed Salary Range $44,000 annually

Work Schedule Monday–Friday, 8:00 a.m.–5:00 p.m.;

occasional evenings and weekends

Supervisory Responsibilities None

The department designation, reporting relationship, and salary range are proposed for

Talladega College and subject to institutional approval.

• Position Summary
• Under the direction of the Vice President for Student Affairs/Dean of Students, the
• SEVIS Coordinator manages the day-to-day administrative functions associated with Talladega College | Division of Student Affairs
• international student immigration compliance, institutional reporting, and international student support services.
• The coordinator serves as a Designated School Official (DSO), upon formal institutional
• designation and federal authorization, and assists in maintaining Talladega College’s
• compliance with U.S. Department of Homeland Security regulations governing F-1
• international students.
• The position works collaboratively with Admissions and Recruitment, the Office of the
• Registrar, Academic Affairs, Information Technology, Student Success, Housing and
• Residential Life, and other campus departments to ensure accurate reporting of
• international student information, timely processing of immigration-related
• documentation, and the successful integration of international students into the College community.
• The coordinator is expected to exercise sound judgment, maintain confidentiality,
• demonstrate attention to detail, and establish procedures that reduce institutional
• compliance risks while improving the overall international student experience.
• III. Essential Duties and Responsibilities

SEVIS Administration and Federal Regulatory Compliance — 35%

1. Serve as a Designated School Official (DSO) for Talladega College upon approval

and formal designation.

1. Maintain accurate and current SEVIS records for F-1 international students and their

F-2 dependents, as applicable.

1. Process, review, update, and maintain Forms I-20 and associated immigration

records.

1. Monitor and report changes in student enrollment, academic programs, degree levels,

addresses, program completion dates, and other reportable information.

1. Ensure required SEVIS registration and reporting activities are completed within

applicable federal deadlines.

1. Monitor international students’ full-time enrollment and identify potential violations

of F-1 immigration requirements.

1. Review and reconcile SEVIS alerts, reporting discrepancies, and data correction

requests.

1. Maintain current knowledge of federal immigration regulations, SEVP policies, and

institutional compliance requirements.

1. Assist with institutional preparation for SEVP reviews, recertification activities, and compliance audits.
2. Immediately communicate significant compliance concerns to the Vice President for

Student Affairs and appropriate institutional officials.

B. International Student Advising and Support — 25%

Talladega College | Division of Student Affairs

1. Advise international students regarding the responsibilities associated with

maintaining lawful F-1 status.

1. Provide guidance regarding school transfers, changes of educational level, federally

authorized reduced course loads, CPT, OPT, program extensions, authorized

employment, travel signatures, reentry documentation, changes of status, and

reinstatement procedures, as applicable.

1. Coordinate international student arrival, check-in, orientation, and immigration

document verification.

1. Support international students transitioning from undergraduate to graduate programs,

including timely SEVIS record updates and appropriate issuance of new immigration

documentation.

1. Collaborate with Admissions, the Registrar, and Academic Affairs to ensure

international student enrollment records accurately reflect academic standing and

program participation.

1. Assist international students in navigating campus resources, academic expectations,

and cultural transitions.

1. Maintain appropriate student communication and documentation regarding

immigration responsibilities and deadlines.

1. Refer complex immigration matters to qualified legal professionals or appropriate

federal authorities when necessary.

C. Student Records, Technology, and Data Management — 15%

1. Maintain accurate and confidential electronic records related to international student

enrollment and immigration compliance.

1. Coordinate with Information Technology and institutional data personnel to improve

reporting accuracy and data integrity.

1. Support the implementation and maintenance of approved international student

management systems, including Terra Dotta, if adopted by the College.

1. Monitor electronic reporting processes, data imports, and batch processing activities

where applicable.

1. Identify, troubleshoot, and communicate data discrepancies affecting SEVIS

reporting.

1. Assist with the development of automated notifications and internal monitoring

systems for important compliance deadlines.

1. Maintain secure access controls and follow institutional cybersecurity and student

records confidentiality requirements.

1. Prepare reports on international student enrollment, retention, academic classification,

geographic representation, and program participation.

D. Interdepartmental Coordination and Institutional Accountability — 15%

1. Establish working relationships with Admissions and Recruitment, Academic Affairs,

the Registrar, Financial Aid, Student Success, and other departments supporting

international students.

Talladega College | Division of Student Affairs

1. Coordinate the verification of international student enrollment each academic term.
2. Assist in developing institutional procedures governing international student

admissions, enrollment, academic progression, graduation, and changes in

immigration status.

1. Maintain a calendar of federal reporting deadlines and required institutional actions.
2. Develop standardized communication procedures for students approaching critical

immigration deadlines.

1. Provide periodic compliance updates to the Vice President for Student Affairs.
2. Recommend improvements to policies and procedures that strengthen regulatory

compliance and student service delivery.

1. Participate in relevant institutional committees and planning initiatives involving

international enrollment and student success.

E. International Student Engagement and Program Development — 10%

1. Coordinate international student orientation and educational workshops.
2. Collaborate with Student Leadership and Engagement to promote cultural awareness

and international student participation in campus activities.

1. Develop educational materials addressing immigration responsibilities, employment

authorization, academic expectations, and available campus resources.

1. Maintain international student services information on the College website in

coordination with the appropriate campus office.

1. Assist with institutional communications and social media initiatives highlighting

international student engagement and success.

1. Collect and analyze student feedback to improve international student services.
2. Support the College’s internationalization and student retention objectives.

IV. Required Qualifications

Candidates must possess:

1. A bachelor’s degree from an accredited institution.
2. U.S. citizenship or lawful permanent resident status, as required for Designated

School Official eligibility.

1. The ability to qualify for and maintain institutional designation as a DSO.
2. Strong organizational, analytical, and administrative skills.
3. Excellent written and verbal communication skills.
4. Demonstrated ability to interpret policies, maintain accurate records, and meet

regulatory deadlines.

1. Ability to manage multiple assignments while maintaining a high degree of accuracy

and confidentiality.

1. Proficiency in Microsoft Office applications, electronic databases, and student

information systems.

1. Demonstrated ability to work effectively with individuals from diverse cultural and

educational backgrounds.

Talladega College | Division of Student Affairs

1. Ability to learn federal immigration reporting systems, SEVIS procedures, and

applicable electronic data management processes.

V. Preferred Qualifications

Preference may be given to candidates who possess:

1. A master’s degree in Higher Education Administration, International Education,

Information Systems, Student Affairs, or a related field.

1. At least one year of experience serving as a DSO or supporting international student

immigration compliance.

1. Experience with SEVIS, SEVP reporting requirements, and federal student

immigration regulations.

1. Experience using Terra Dotta or comparable international student management

software.

1. Familiarity with SEVIS batch processing, XML data files, and electronic reporting

workflows.

1. Experience working with student information systems and institutional databases.
2. Experience in higher education administration, student affairs, admissions, or

international student services.

1. Experience developing training materials, institutional reports, or compliance

documentation.

1. Experience supporting international student orientation, advising, and retention

programs.

VI. Performance Expectations and Accountability Measures

The SEVIS Coordinator will be evaluated using measurable performance indicators

aligned with institutional compliance and student success.

Performance Area Proposed Success Measure

Federal Reporting Compliance 100% of required SEVIS actions

completed within applicable deadlines

Student Record Accuracy 100% of active records reviewed each

semester; discrepancies resolved promptly

International Student Check-In 100% of newly arriving F-1 students

complete required institutional check-in

Enrollment Monitoring Every enrolled F-1 student reviewed for

compliance each academic term

Student Advising Documented advising and follow-up for

identified immigration concerns

Regulatory Training Completion of relevant professional

development annually

Institutional Reporting Monthly operational updates and

semester-end compliance reports

Talladega College | Division of Student Affairs

Student Engagement At least two international student

information or engagement programs per

semester

Risk Management Documented escalation of significant

compliance issues within one business

day of identification

These propose institutional performance standards, not additional federal regulatory

requirements.

VII. Institutional Compliance and Risk Management

Given the importance of maintaining Talladega College’s authorization to enroll

international students, the SEVIS Coordinator must exercise exceptional diligence in

managing immigration records and federal reporting responsibilities. The position is

expected to implement proactive monitoring procedures that identify potential

compliance issues before they become significant institutional concerns.

Particular attention shall be given to:

· Timely processing of undergraduate-to-graduate academic transitions.

· Accurate reporting of enrollment changes and academic program updates.

· Proper documentation of authorized employment and practical training.

· Identification of students who may no longer meet federal enrollment requirements.

· Maintaining appropriate internal records and documentation of SEVIS transactions.

· Prompt notification of institutional leadership when significant compliance issues are

identified.

The SEVIS Coordinator shall not independently authorize exceptions to federal

immigration requirements or provide legal representation. All actions must remain

consistent with applicable regulations, institutional policies, and authorized DSO

responsibilities.

VIII. Strategic Importance to Talladega College

The establishment of the SEVIS Coordinator position directly supports the Division of

Student Affairs’ commitment to institutional growth, international student success, and

regulatory accountability.

1. Institutional Protection

Reduces regulatory exposure through consistent monitoring, accurate documentation, and

timely federal reporting.

1. International Student Retention and Success

Provides specialized advising and administrative support to help international students

maintain status and progress toward degree completion.

Talladega College | Division of Student Affairs

1. Enrollment Growth and Global Engagement

Strengthens the College’s ability to recruit, enroll, and support students from

international markets.

1. Operational Efficiency and Accountability

Establishes a clearly defined institutional responsibility for SEVIS coordination,

reporting, student advising, and interdepartmental communication.

IX. Additional Responsibilities

The SEVIS Coordinator shall perform other duties as assigned by the Vice President for

Student Affairs/Dean of Students that are consistent with the position’s professional

classification and institutional responsibilities.

Administrative Recommendation

It is recommended that Talladega College establish the SEVIS Coordinator as a dedicated

professional position within the Division of Student Affairs, with a formal operational

relationship with Admissions and Recruitment, the Registrar, Academic Affairs, and

Information Technology.

The position should carry DSO responsibilities only after the individual has been

formally designated and authorized through the applicable SEVP process. Talladega

College should also maintain appropriate Primary Designated School Official (PDSO)

oversight and backup DSO coverage to ensure continuity of operations.

The proposed $44,000 annual salary provides a starting point for institutional

consideration, subject to Human Resources review and budget approval.

This structure positions the SEVIS Coordinator as more than a records-management

employee. It establishes a dedicated resource responsible for protecting institutional

compliance, strengthening international student services, supporting enrollment stability,

and contributing to the College’s long-term strategic objectives.