Job Description

Main purpose

As a member of our Global Settlements Team, you will perform periodic settlement of our Counterparties' balances, accurately processing sales invoices and setting up payments for daily cargo movements and services, assisting in month-end reconciliation processes for related Departments.

Key responsibilities

Ensure timely and accurate invoice posting for account payable and account receivable related to cargo and non-cargo expenses and income

Account Receivable

• Verifying supporting documents against data entry in respective systems and raising any query to relevant department in case of inconsistent data.
• Monitoring task prompts and reports identifying the Account Receivable to be invoiced (provisional, final, invoice for differential, recharge with external counterparties).
• Capturing and posting sales invoices, credit notes (AR Invoice) for sales and services rendered, recharge to external counterparties.
• Issuing document in conformity with all the details and specific requirements for each transaction and counterparty.
• Liaising with internal departments in case of claim from buyer related to AR invoice discrepancy.
• Issuing payment order whenever invoice ready to be paid as per contract terms and/or internal instructions from relevant department, always in accordance with policies and procedures.
• Ensuring Tax invoices are compliant with internal policies and procedures as well as relevant Tax jurisdiction.

Account Payable

• Controlling incoming invoices, credit/debit notes (AP invoice) for cargo and non-cargo from external counterparty are compliant with contractual terms, internal/external regulations and tax requirements.
• Matching payable estimates / purchase orders to invoices in respective systems associated to the corresponding transaction.
• Posting AP invoices, related to cargo and trade expenses, to relevant analytical level and/or cost centers by analyzing invoice vs expense and recording entries.
• Liaising with internal departments in case of discrepancies between estimates / purchase order and Invoice.
• Issuing payment order whenever invoice ready to be paid as per contract terms and/or internal instructions from relevant department, always in accordance with policies and procedures.
• Ensuring Tax invoices are compliant with internal policies and procedures as well as relevant Tax jurisdiction.

Debtors and Creditors Management

• Overseeing the effective collection of company debt and vendor payables
• Taking all necessary actions to collect any outstanding amount and ensuring that contractual payment terms are followed
• Liaising with counterparty to ensure timely cash collection (obtain swift copy as cash forecast evidence)
• Chasing debt by telephone, email and reducing debtor days
• Setting up a system of reminders and statements to press for payment in a professional but forceful way
• Processing and generating reminder letters and monthly statements to counterparties
• Monitoring Aged reports, Creditor/Debtor balances in relevant systems, consolidate positions and take all necessary actions to keep such balances to a minimum
• Updating monitoring system(s) for analysis of outstanding debts, debtor and creditor account balances and identifying those that require actions
• Reporting regularly to internal stakeholders on outstanding accounts
• Replying to internal queries on suspense account
• Providing cash allocation details in accordance with customer remittances and customer account reconciliation, whenever required
• Verifying vendor accounts by reconciling monthly statements
• Managing vendors queries on AP Invoice payment
• Reporting monthly Key Performance Indicators for the desk
• Monitoring, invoicing and checking late payment interest on overdue (AP/AR)
• Coordinating whenever required with Trading, Risk team, Operations, Trade Finance, Treasury, Accounting, and
• Settlement Teams to resolve outstanding queries related to unpaid AP and AR.
• Communicating with external counterparties

Required qualifications

• Experience working in a team environment.
• Fast learner and comfortable operating in a fast-paced environment.
• Good organization and time management skills.
• Good understanding of Excel is essential.
• Good level of English, intermediate or equivalent to B2.
• Excellent level of Spanish, advanced or native equivalent to C2.

Equal opportunity employer

We are an Equal Opportunity Employer and take pride in a diverse workforce! We do not discriminate in recruitment, hiring, training, promotion or other employment practices for reasons of race, colour, religion, gender, sexual orientation, national origin, age, marital or veteran status, medical condition or handicap, disability, or any other legally protected status.