Job Description

SALARY

$16.91 - $21.14Under general supervision, the PT Service Unit Assistant provides administrative and operational support to the Communications Administrator. This role manages diverse responsibilities, including financial transaction processing, executive scheduling, statistical data analysis, and procurement. Additionally, this role ensures the efficient processing and dissemination of public safety records in accordance with legal guidelines.

THIS IS A PART TIME OPPORTUNITY

ESSENTIAL JOB FUNCTIONS

• Manage the Administrator’s calendar by scheduling appointments and coordinating high-level meetings; accurately arrange departmental travel in compliance with City policies.

• Produce and maintain financial documents, including Purchase Orders (PO), Payment Authorizations (PA), expense reports, and petty cash. Manage procurement card purchases and oversee the ordering and restocking of supplies.

• Extract, compile, and analyze statistical data from various databases to prepare formal reports, memorandums, and presentations for leadership.

• Receive, prioritize, and process audio/video requests; release records using specialized management software in strict accordance with local, state, and federal laws.

• Sort, distribute, and organize departmental materials and equipment; maintain and update information across databases, spreadsheets, and office systems.

• Maintain the security and strict confidentiality of sensitive personnel files, criminal justice information, and departmental records.

OTHER JOB FUNCTIONS

• Provide notary services for hiring and licensure documentation.

• Meet and maintain all qualifications for Criminal Justice Information Systems (CJIS) access.

• On a nontypical basis, may perform other additional duties not listed in this description that are in alignment with the scope of essential job functions.

MINIMUM QUALIFICATIONS

Knowledge, Skills and Abilities Required

• Knowledge of state, local, and city rules, codes, and laws relevant to payroll procedures and departmental operations.

• Knowledge of personal computers and software, including Microsoft Office, network applications, the internet, CAD, TCIC/NCIC databases, and records management systems.

• Knowledge of state and federal laws regarding records management, the Public Information Act, and Local Government/Departmental records retention schedules.

• Skill in communicating effectively with city employees and the general public through both oral and written means.

• Skill in recording and organizing complex data sets and compiling confidential reports and files.

• Skill in applying established procedures for the accurate dissemination of official records.

• Ability to operate a variety of office equipment, including computers, specialized software, telephones, and scanning/printing/copying hardware.

• Ability to perform essential physical and mental tasks, including seeing, calculating, typing, and writing.

• Ability to establish and maintain effective working relationships with various city departments, employees, and the District Attorney's Office.

• Ability to manage difficult situations and interactions with courtesy, tact, and composure.

• Ability to exercise sound judgment in maintaining the strict security of critical and sensitive information, records, and reports.

Qualifying Education and Experience

• High School Diploma or equivalent

Employment Screenings Required

• Criminal Background Check

• CJIS Fingerprint Background Screening

City of Arlington is an Equal Opportunity Employer.