Job Description

Service Coordinator - Mechanical Services - Base Salary to 30.00/hour - Downers Grove, IL

• Our client, a growing mechanical services company supporting commercial and industrial facilities, is seeking a Service Coordinator for their Downers Grove, IL area operations.
• This role will support service-related coordination, project administration, compliance documentation, and operational support activities for specialty mechanical systems projects. The ideal candidate will have prior experience supporting fire protection or mechanical service operations and be comfortable managing documentation, reporting, and coordination responsibilities in a high-volume service environment.

Responsibilities:

• Support service-related coordination and administrative activities for specialty mechanical systems projects
• Coordinate project setup, documentation, and service-related records
• Process billing, invoices, subcontract agreements, and purchase orders
• Obtain quotes for materials, supplies, and subcontracted services
• Review, upload, organize, and maintain inspection and compliance reports
• Maintain inspection, testing, and compliance documentation for service-related projects
• Request and manage certificates of insurance and subcontractor documentation
• Maintain contracts and project files for the service division
• Coordinate internally with service personnel, vendors, subcontractors, and office staff
• Assist with multiple ongoing service projects and administrative priorities simultaneously

Qualifications:

• 2+ years of experience supporting commercial fire protection, sprinkler, life safety, mechanical service, or specialty contracting operations
• Familiarity with inspection, testing, and maintenance documentation and reporting processes
• Experience working with NFPA 25 inspection reports and compliance documentation
• Ability to understand technical terminology, service workflows, and project-related documentation
• Experience processing invoices, reports, contracts, purchase orders, or project files
• Proficiency with Microsoft Office and general office software systems
• Ability to manage multiple tasks and priorities in a service-oriented environment

Compensation:

• Base salary in the 25.00 - 30.00/hour range
• Health insurance
• Dental insurance
• Vision insurance
• Paid holidays
• PTO
• Sick pay
• Mileage reimbursement for occasional field-related responsibilities

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