Job Description

Job Information

Job Title: Sentence Administrator

Job Requisition ID: 88228

Ministry: Public Safety and Emergency Services

Location: Edmonton

Full or Part-Time: Full-Time

Hours of Work: 36.25 hours per week

Permanent/Temporary: Permanent

Scope: Open Competition

Closing Date: October 14, 2026

Classification: Administrative Support 5

Salary: $2,192.15 to 2,773.77 bi-weekly ($57,215- $72,395/year)

The Public Safety & Emergency Services is responsible for all provincial correctional and remand centers, young offender programs and community corrections across the province. To learn more about what our ministry is all about, follow the link at https://www.alberta.ca/public-safety-and-emergency-services.

The Sentence Administration Unit manages and accurately interprets complex legal documents pertaining to holding and releasing of inmates received from various stakeholders including courts, policing agencies, sheriffs, the judiciary etc.

For more information on Correctional Services, please visit: https://www.alberta.ca/correctional-services.aspx

Role Responsibilities

Are you a detail-oriented professional with exceptional interpersonal skills? Do you thrive in fast-paced environments where independence and precision are key? If so, we have an exciting opportunity for you at the Edmonton Remand Centre!

Reporting to the Sentence Administration Supervisor or Chief Sentence Administrator, you will play a vital role in the justice system by:

• Administering court orders and calculating sentences.
• Ensuring inmates appear in court as required.
• Ensuring that the detention of the accused is lawful by interpreting. complex legal documents and other information received from courts, police, and judicial stakeholders.

You must maintain a high level of knowledge to incorporate the many policy and legal rules associated with calculating sentences and must accumulate information from the JOIN (Justice on-line Information Network) system and CPIC (Canadian Police Information Centre) system to determine detention and release eligibility. Together with information gathered from legal documents as well as these systems and in conjunction with a high level of working knowledge, you must administer dispositions to carry out the intention of the court.

In addition to the above outlined duties, you will be responsible for:

• Maintaining offender warrants files.
• Comprehending and correctly interpreting legal documents.
• Preparing, managing, and updating inmate legal files.
• Complex sentence calculations, including Conditional Sentence Orders.
• Liaising with Sheriffs and Court stakeholders to coordinate the transportation of inmates to their court dates.
• Assisting internal and external stakeholders while applying the Protection of Privacy Act (POPA) Act.
• Data entry within the ORCA system (Offender Records and Correctional Administration).
• General administrative responsibilities.

The Job Description is provided for further details on this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

To be successful in this role and working environment, candidates must be able to demonstrate the following competencies:

• Creative Problem Solving - Ability to assess issues and implications, share knowledge and learnings while being open to new and different ways to approach ideas.
• Agility - Ability to prioritize competing workload pressures in an effective manner and contribute to the center/unit goals.
• Build Collaborative Environments - Establish meaningful relationships and work collaboratively with a variety of cross functional units including the Sentence Administration team, stakeholders, and agencies in a professional manner.
• Systems Thinking - Demonstrate and apply an understanding of the broader impact (internal and external) of the work completed by the Sentence Administration Unit.

Qualifications

Required:

High School Diploma plus three (3) years of Sentence Administration related experience which includes administrative work, data entry, and/or legal administration.

Preference will be given to those with post-secondary education in a related field (Criminal Justice, Legal Administration, Sociology, etc.) and to those who have work experience in a related environment (correctional centre, criminal law office, etc.).

Equivalency:

Directly related education or experience will be considered on the basis of:

• 1 year of education for 1 year of experience; or
• 1 year of experience for 1 year education.

Assets:

• Working experience providing criminal law administration assistance.
• Experience working, reading, and interpreting legal documents.
• Working experience with Government systems such as JOIN, ORCA, or CPIC.
• Safe-air Training.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification.

Notes

Position Information:

• This post will be used to fill a permanent full-time position, located in Edmonton, Alberta.
• Hours of Work: 36.25 hours per week. As the Edmonton Remand Centre operates 24/7, this role involves shift work on a rotational schedule (including days, afternoons and night.
• Overtime may be required.
• Public transportation to the Centre is limited and the successful candidate is required to have access to reliable transportation. Parking is available.
• If not already completed via previous employment within the department, the successful applicant will be required to attend a three-week paid training program held in Edmonton. The completion of this training program is mandatory.
• Final candidates for this position will be required to provide a Fingerprint Based Criminal Record Check.
• Any associated costs will be your responsibility, and you are only required to provide this check if requested. We cannot accept on-line Criminal Record Checks, from a non-Policing Agency.
• Working for the Alberta Public Service.
• Public Service Pension Plan (PSPP).
• Alberta Public Service Benefit Information.
• Professional learning and development.
• Research Alberta Public Service Careers tool.
• Positive workplace culture and work-life balance.

How To Apply

Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies.

Candidates are required to apply online. Please see Job Application Resources for more information.

In your resume, please include dates (including months and years) associated with all education and work experience. For example, January 2006 - June 2009 (part-time). This example is provided for illustrative purposes only. Applicants are encouraged to present their information clearly and thoroughly, using a format that best conveys their experience.

It is recommended applicants who have completed post-secondary studies from outside of Canada obtain an evaluation of their credentials from the International Qualifications Assessment Service (IQAS) or from a recognized Canadian Credential Evaluator; please visit the Alliance of Credential Evaluation Services of Canada for more information.

It is also recommended that applicants include the assessment certificate from IQAS or any other educational assessment service as part of their application.

Closing Statement

This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.

We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements.

If you require any further information on this job posting or require an accommodation during the recruitment process, please contact Tetyana Adamyk at Tetyana.Adamyk@gov.ab.ca.